SUMMARY

• Organizational skills: organizes own work and that of others to meet deadlines, peak periods and unexpected situations prioritizing and organizing beyond the day to day
• Communication skills (written & verbal): conveys information in an effective and well - organized way. Active listening and gains co-operation from others. Excellent customer facing skills.
• Teamwork & leadership skills: makes effective contributions to my team by encouraging and supporting others. Occasionally leadership role i.e. chairing meetings
• Client service skills: Accountable for delivering high level and proactive service to clients particularly where required to deal effectively with internal and external clients
• Innovation, Strategic capacity skills: Forward looking and proactive approach to issues. Take personal responsibility to improving processes

TECHNICAL SKILLS

• Microsoft (Excel
• Pivot tables
• Access
• Word
• PowerPoint
• Outlook
• SharePoint)
• MS Project
• MS Visio
• Skype/Webex

PROFESSIONAL EXPERIENCE

Confidential

Project Analyst December

Responsibilities:

• Organize, maintain and archive records (documents, samples, etc.)
• Up date standard project forms, templates and logs using Excel.
• Identify and manage records
• Preparation, update and management reports.
• Managed work packages and provided administrative support to the project; this included documentation, tracking, reporting
• Maintain the project team schedules, document work plan updates, maintain project issues logs and databases
• Escalate early warning signs and deviations from the plan to the project manager and senior leads of the program
• Update the schedule and compare the actual work performed against the baseline program
• Reviews or assists in reviewing proposal provisions related to schedule
• Establish major milestones and critical path of the integrated plan, flag issues or risks associated to the critical activities, identified risk mitigation strategies
• Identifying and reporting variances, activities impacting the schedule’s critical path and facilitating the identification of rectification measures
• Performs various project administration tasks which includes coordinating meetings

Confidential

Project Analyst/Coordinator

Responsibilities:

• Responsible for tracking and coordinating all project activities for concurrent projects throughout the project lifecycle.
• Collecting task updates from the project team leads, assessing schedules risks and impacts of change in the MS Project with 3000-line items
• Responsible for scheduling and organizing project meeting using Microsoft Outlook.
• Preparation and distribution of agenda and other meeting materials using Microsoft office suite such as word and PowerPoint
• Responsible for taking meeting minutes and distribution of the meeting minutes using Microsoft Office Suite
• Responsible for creating and maintaining the project risk, issue, action and decision register using Microsoft Excel.
• Worked closely with team members to mitigate risks and escalate issues as required.
• Analyzed and interpreted project data using Microsoft Excel to analyze trends and forecast future data.
• Created project schedule using Microsoft Project working closely with project team on task estimates to include in the overall project schedule.
• Managed Project schedule using Microsoft Project to track progress of deliverables in order to determine the status of the project.
• Worked closely with team members to determine arrears of concern and actions required to address areas of concern.
• Coordinated and tracked all project tasks ensuring timeliness of deliverables and escalating as required.
• Involved in developing PMO processes and tools as well designing templates for project reporting using Microsoft Office Suite
• Created regular and ad-hoc status reports including milestone reports and executive dashboards/reports using Microsoft office suite and responsible for distribution of the same.
• Maintained the project repository of documents using Microsoft SharePoint.
• Worked with different groups to obtain budget estimates to include in overall project budget.

Confidential

Project Analyst/ Master scheduler

Responsibilities:

• Managed the project schedule using MS Project 2013 Responsible for preparing budgets and forecasts for several work areas and assisting work area managers with financial/budget analysis when necessary.
• Managed, tracked, reconciled and reported on the Projects financials (planned vs actuals),
• Managed project budget by processing invoices and submitting accruals in a timely manner.
• Worked alongside the project manager in negotiating project scope, prices and terms and condition of service with business clients
• Worked with PM and project team to ensure project met requirements standards, policy and procedures of the organization.
• Effectively managed project resources in a very dynamic and ever-changing environment ensuring that all resources are onboarded correctly and complete time entry on a regular basis.
• Analyzed business problems to provide tactical direction to resolve these problems using technology and/or the project at hand.

Confidential

Project Coordinator

Responsibilities:

• Used MS Project to Create and maintain project plans, documentation and monitor key deliverables. Maintained a system of electronic project archive and retrieval
• Sourced and maintained relationship with local installers, software specialist and clients
• Monitor the delivery of work streams against plans, chasing and tracking progress as appropriate, and producing status report
• Ensured that all necessary preparations are made for meetings involving the Managing Director, Project Manager and Senior Finance Officer using MS outlook. And attended these meetings to record agreed actions / changes to project plans and next steps using MS Word and Power-Point
• Produced regular monitoring, Risk Scorecard and highlight reports.
• Maintained all project documentation and ensured they were easily accessible using MS Share Point
• Used MS Word and Power Point to Produce daily and weekly project's progress/status report to project manager and team
• Ensured roles and responsibilities are spelt out, understood and carried out to increase success rates of projects using MS Project, Share Point, Emails and meetings
• Used MS Outlook to provide dairy, venue, task and travel management for the project team and stakeholders
• Used excellent reporting skills to provide bi-weekly and monthly performance reports
• Manage and monitor projects as directed including initiating and devising project plans, monitor progress of projects against targets, monitor and manage an agreed budget involving small expenditures and to liaise with partners and external agencies.
• Produce Highlight / Status reports, Issues Logs, Risk Logs, Project Plans, Project Briefs, Project Initiation Documents
• Develop and monitor associated tasks and project briefs in line with current priorities.
• Create and design administration systems for the efficient management of projects arising from national, regional and local initiatives.