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Project Coordinator Resume

PROFESSIONAL SUMMARY:

Over 10 years executive office, project management and coordinating experience, with longevity in the financial industry. Motivated and detail oriented individual with a can do attitude and extremely advanced technical skills. Always eager to learn and assist where needed prior to being asked.

TECHNICAL SKILLS:

Microsoft Word, Microsoft Excel, Microsoft Power Point, Microsoft Access Microsoft Outlook, Microsoft FrontPage, Microsoft Visio, Microsoft Project, Clarity, CAPPM, PPRT, ECMS Process, STAMP, Planview, Adobe Professional, SharePoint, Concur, Ariba ERequest PMUWS, In$ight, ImageView, Document Direct, Expres, Java, Lotus Notes Photoshop, CPAS, Paybreeze, SAP, CODE, ILMT, Oracle, Internet

EXPERIENCE:

Confidential

Project Coordinator

Responsibilities:

  • Ensures data integrity as projects entered into Clarity
  • Enters and maintains all group project information in Clarity
  • Runs all group reports in Clarity
  • Creates and maintains project plans in Microsoft Project and in Clarity
  • Owner and maintainer of project Sharepoint Sites
  • Schedules and facilitates project status calls and other calls as needed
  • Takes meeting minutes and action items during all Project Calls and provides to call attendees within one hour of call ending
  • Spends one on one time to help Project Managers learn processes and manage the development of budgets in multiple venues/software (Clarity, STAMP, Planview)
  • Assists Project Managers in understanding and researching project budget and cost variances
  • Participates in identifying project costs and resource allocation. Enters and maintains this information in Clarity
  • Monitors project progress and tracks via MS Project and Clarity
  • Identifies potential risks within the project and proactively works to mitigate or alleviate risk. These are entered into Clarity for tracking
  • Manages, communicates and tracks all Project schedule changes and any risks or issues needing escalation
  • Co Sponsor of Default Servicing monthly Project Coordinator knowledge and sharing meeting/conference call
  • Creates and maintains all TPM required documentation
  • Prepares all TPM documentation and Project Sharepoint sites for internal and external audits
  • Provides timely and concise communications to key players in Project and upper management regarding project status and any pending action items, risks and issues
  • Q3 2016 recipient of Project Excellence
  • Creates and maintains CRIAD for all projects (Change Requests, Risks, Issues, Action items and Decisions)
  • Submits all necessary documents for approval with senior management as needed
  • Creates and follows all change requests from end to end
  • Currently working self paced towards PMP

Confidential

Senior Project Coordinator

Responsibilities:

  • Managed capital and renewal project to wrap up company's Q1 FY15
  • Hosted, took minutes and commitedly followed up on all take backs in regards to IBM technology software upgrades and decommissioning
  • Created spreadsheets and presentations to display, present and explain reporting metrics surrounding Q1 FY15 budget
  • Following the acquisition of a smaller company, created job mapping spreadsheets and presentations to ensure everyone had and was relaying correct and consistent information across the board
  • Helped in the final stage planning of company's Confidential celebration

Confidential

Project Coordinator Consultant

Responsibilities:

  • Attends various domestic and international meetings and assists with determining project requirements for Mobility Enterprise
  • Chairs meetings and distributes minutes and any assigned tasks to all meeting attendees
  • Tracks the progress of action items being assigned on meetings
  • Communicates all relevant project information to the end users and project team
  • Maintains migration tracking and user contact list on Mobility SharePoint
  • Creates Project Document Definitions and Business Requirements Documents for new projects
  • Initiates weekly update calls with vendors involved in Blackberry
  • Creates Task Tracking workbook to assist in finding overlaps and gaps throughout origination
  • Trained on Confidential branding prior to creation of documents, pamphlets and presentations
  • Key member of Mobility Summit Planning team
  • Creates promotional documents in print and for online distribution in regards to Mobility Summit
  • Creates vendor marketing packets for all attendees of Mobility Summit
  • Develops strong relationships with vendors presenting in Mobility Summit
  • Ensures associates are invited to appropriate sessions of Mobility

Confidential

Project Analyst/Project Coordinator/Project Manager

Responsibilities:

  • Implementation Planner duties stay intact, additional are added
  • Initial point of contact to represent AR COE in the Intake process. This includes setting up project in all mandatory systems, systematic assigning of Confidential (AR) Leads, facilitating management of
  • Intake assignment and delivery of all new initiative requests
  • Assists in portfolio capacity management and planning as well as project data management
  • Reviews initial documentation (problem statement, questionnaire or NIR) and begins pre - intake sizing activities while participating in the line of business heading the project's pre-Intake meetings to complete the following:
  • Prepares initial file setup for new projects in both AR Tracker on
  • SharePoint and in Discovery
  • Prepares AR input for the COE Sizing Template and Resource Plan used in the LOB Intake meeting:
  • If needed, confirms sizing with Global Learning and Communications
  • Number of resources needed
  • Once project has been approved:
  • Confirms the project is approved and by whom
  • Updates project information in to AR Tracker, Capacity Resource Tool (CRT) and Confidential Reporting Tracker (ARRT)
  • Confirms assignment of AR Lead
  • Takes appropriate steps to assign and notify assigned AR lead, GLO and Communications partners using structured process/systems
  • Confirms request and required documentation from Horizontal AR Lead
  • Updates project into AR Tracker, CRT and ARRT
  • Confirms assignment of Vertical AR Lead
  • Systematic notification of Vertical AR Lead and Global Learning (as required)
  • Manages portfolio and capacity management reporting to assist Associate
  • Readiness upper management
  • Prepares and reviews Inventory Master Project matrix and provides breakdown of what projects are in the pipeline, both anticipated and approved
  • Prepares weekly update to Confidential Red, Yellow, Green Report showing project status
  • Prepares reporting details for weekly portfolio status summary
  • Manages update of role mapping matrix for all lines of business supported by Vertical
  • Requests to update roles in ARRT are validated and prepared for delivery to reporting team
  • Works with reporting team on any data management issues
  • Ensures alignment to Centrals audience mapping
  • Ensures upkeep of role mapping matrix for supported lines of business
  • Project management responsibilities surround full projects as well as small work efforts and maintenance items from end to end (E2E) using an agile methodology
  • Clarity and Microsoft Project continue to be used together in all aspects of project management until June 2013, in which migration is made to PPRT software, a Confidential project management tool, to take over the tracking of projects
  • With the rollout of the AR COE, develops various promotional marketing materials to distribute to associates both on paper and online

Business Support Lead

Confidential

Responsibilities:

  • Creates various onboarding and documents, presentations spreadsheets and timelines for various organizations in the enterprise
  • Creates multiple job aids, processes and procedures, huddle documents for various organizations throughout the enterprise
  • Subject Matter Expert with all branding materials used at Confidential
  • Clarity and Microsoft Project are used together to create and track to all aspects of the Work Breakdown structure from beginning of project until all Milestones are met and the project has closed. This includes but is not limited to budget, risk, milestones, planning, analysis reporting and any other key dates.
  • Represents Confidential in managing, tracking to deadlines and maintaining anywhere from 20 to 35 projects end to end at all times
  • Leads or participates in all team conference calls regarding projects I manage
  • Leader of calls on best practices for various subjects that I am considered an SME (Subject Matter Expert)

Administrative Assistant

Confidential

Responsibilities:

  • Functional, to LAS SI Foreclosure and Now We Support Reps and Warrants Confidential Servicing Standards, and MRT-under same manager entire time)
  • Provides daily support in the beginning of position for one Band 3 Exec and 2 Band 4's- over time Band 3 Exec's responsibilities changed organizations changed, so currently support 1 Band 3 Exec
  • Manages calendar (working with other various execs and their assistants to match openings in calendar), travel, inbox and expenses for above listed executives.
  • Acts as SVP's proxy in many circumstances
  • Dotted line direct report to Business Support Manager
  • Onboarding of all New Hires and Consultants
  • Works with Senior Leadership on Statements of Work (SOW's) and tracks and enters all needed data for these
  • Keeps track of current initiative and (if applicable) project list for
  • Reps and Warrants/ Confidential Servicing Standards and MRT
  • Keeps associates on track of upcoming tollgates

SharePoint Administrator

Confidential

Responsibilities:

  • Administrator for Confidential Servicing Standards Shared Drive
  • Manages All Distribution Groups for all "Organizations" we support
  • Creator and Editor of Weekly Organizational Newsletter
  • Manages Full Organizational Charts
  • Manages and turns in monthly headcount report- for associates and consultants
  • Runs Bi-Monthly Tracking Report to keep track of all associates and consultants required
  • In charge of all Event Coordinating/Logistics from beginning to end for organization, including putting together decks being used at offsites
  • Keeps up with Emergency Contact Info for Business Continuity Plan
  • Floor ACR and Grant Visitor Access to Floor and Building
  • Sole Member of Communications Subgroup for Associate Engagement Council- this involves submitting weekly articles for Servicing Initiatives
  • Very well suited in a virtual environment, as manager travels often and most of our organization is in different locations

Confidential

Executive Administrative Assistant

Responsibilities:

  • Manages calendar for above listed RVP
  • Handles Travel for entire Eastern Region (RVP, 5 Directors of Operations 17 Site Managers, Support Staff, etc)
  • Expense reporting for RVP, myself and 5 Regional Directors of Operations
  • End of month reporting to include Metric Trending, Production vs. Goal
  • Daily Regional download and distribution of Technician Scorecard
  • Works with Subpartner Manager to track all subpartners coming and going in to the field.
  • Maintains various Global Distribution lists
  • Manages many projects at one time
  • Acts as liaison to various company vendors
  • Sets up monthly group meetings from beginning to end (including but not limited to travel and lodging arrangements, teambuilding organization presentation creation, etc)
  • Updates database to make sure all technicians and subcontractors are listed under correct supervisors/cost center with correct rmation as well
  • Documents process and procedures so that the entire region stays in compliance and is on the same page

Confidential

Administrative Assistant - Finance Business Support

Responsibilities:

  • Manages calendar, travel and inbox for above listed executives
  • Implements, provides for and manages FTE Checkbook Process (to ensure markets and regions stay under targeted FTE and scheduled C2S hours) and G5 Daily Sales Performance Report (which shows production at a month/quarter to date level for various highlighted metrics) for Regions and Markets in the Division
  • Designs Business Readiness Website on SharePoint for the Division which holds all market and region level monthly STARS (shows how each market/region are doing against their goals for Regional Dashboard and

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