SUMMARY

• To contribute the skills and knowledge dat me have acquired towards a challenging and fulfilling career wifin my professional field and be part of a winning team.
• Supported 7 Managers and 20 Sales Reps
• Communications: typed memos for internal communications, correspondence to suppliers
• Improved communication efficiency as primary liaison between departments, clients and vendors.
• Managed and updated POS material, order sheets and sell sheets, Payroll, A/P & A/R
• Proficient in Computer Skills: Microsoft Excel, Outlook, PowerPoint, Word, Lotus Notes, Adobe Photo Shop, InDesign, Publisher
• Successfully organized and executed the Annual Event for Confidential Summer Event wif Suppliers from around the country
• References Available as needed

PROFESSIONAL EXPERIENCE

Office Manager

Confidential, Burnsville, MN

Responsibilities:

• Provide administrative and clerical support to Branch Manager, Sales Manager, Production Manager,Supporting 11 Marketing Directors
• Have excellent verbal, written and interpersonal communication skills
• Goal Oriented, a self - starter wif strong initiative.
• Talk wif customers, Suppliers and Installers daily
• Interacting and setting up of Meetings in office/Conferences
• Preparation of all Marketing Material for Mktg Directors
• Staff payroll, all hiring data/forms.
• Met deadlines in an intensive environment, ensuring accurate and on-time completion of all projects for customers in the Five State Area
• Assisting wif paperwork for branches and the Corporate Headquarters in CA
• Ordering of Investor materials as needed, working wif Purchase Orders and Inventory
• General filing Handling of office mail, Primary Telephone Coverage Maintain inventory of all office supplies

Executive Assistant

Confidential,MN

Responsibilities:

• Provide administrative and clerical support to VP of Administration, Chief Compliance Officer and Financial Officer.
• Have excellent verbal, written and interpersonal communication skills
• Goal Oriented, a self-starter wif strong initiative.
• General filing Handling of office mail, Primary Telephone Coverage
• Interacting and setting up of Meetings in office/Conferences
• Preparation of client meeting materials
• Preparing materials for Supervisors Traveling needs
• Set up monthly Staff meetings/luncheons
• In charge of Student Internship at the Firm (2 students-assign work, supervise)
• Staff payroll, all hiring data/forms.
• Schedule tests/exams for Staff regarding FINRA regulations
• Met deadlines in an intensive environment, ensuring accurate and on-time completion of all projects

Executive Assistant to Manager/Analyst

Confidential

Responsibilities:

• Daily Stock Trade Reporting Daily/Quarterly
• Portfolio Management reports from APL (Daily)
• Updating all Portfolio Financial Cash Flow sheets each Qtr/Annual - continually
• Report/Maintain cash flows on APL system
• Ordering of Investor materials as needed
• General filing Handling of office mail, Primary Telephone Coverage Maintain inventory of all office supplies
• Client Correspondence: Major Corporate Companies in the US (Dealt wif them daily) (CEO, CFO, Presidents, VP, etc.)
• Quarterly shareholder letters (typing and editing only)
• Interacting and setting up of Meetings in office/Conferences
• Preparation of client meeting materials
• Preparing materials for Supervisors Traveling needs
• Assisted in the creation of vendor contracts for outside vendors.
• Assisted the Portfolio Manager wif the production of the monthly financials, management reports and board packages
• Prepared financial slide presentations to senior management for meetings wif PowerPoint

Sales/Administrative Support

Confidential

Responsibilities:

• Supported 7 Managers and 20 Sales Reps
• Communications: typed memos for internal communications, correspondence to suppliers
• Improved communication efficiency as primary liaison between departments, clients and vendors.
• Managed and updated POS material, order sheets and sell sheets
• Account ordering when sales representatives were on vacation
• Design of invitations, event coordination and execution
• Formatted and print of company (Johnson Brothers) newsletter each month, (distribution to over 2,000 people)
• Developed new customer relations through telephone contact and sales activity
• Systematically increased office organization by developing more efficient filing/documenting system and customer database protocols
• Prepared meeting minutes, transcription, transmittals and memorandums for organizational support
• Met deadlines in an intensive environment, ensuring accurate and on-time completion of all projects
• Managed incoming and outgoing calls for busy office
• Scheduled, confirmed and managed calendar appointments for sales management team
• Standardized department filing system so secretarial staff could easily locate information in any filing center
• Composed and drafted all outgoing correspondence and reports for managers
• Managed daily office operations, maintenance of equipment, and accurate record of all business supplies
• Provided excellent customer service wif follow up and follow through

Property and Project Administrator, Project Coordinator

Confidential

Responsibilities:

• Projects: Assisted the Manager of Corporate Real Estate Services in his role in the expansion and construction of branch office from the ground up or in existing retail space
• Projects: US Bancorp Building
• Assisted at multiple US Bank locations including: Bloomington, Eden Prairie, Plymouth, Stillwater, Highland Park, New Brighton
• Represented Manager at meetings and was go-to, liaison person to assure accurate and continual floor of information inside and outside the company
• Solicited bids and participated and handled phases of negotiations for jobs on projects, tenant relations, rent and collections of bank rental spaces
• Followed thru wif upcoming permits and contracts pertaining to projects Attended meeting wif Project Manager during various phases of projects
• Worked wif Architects on plans and layouts of projects for space planning, CAD experience
• Assisted the Project Manager wif plans on new/add-on projects in several construction phases.
• Prepared accurate financial statements at end of the quarter. Managed accounting operations, accounting close, account reporting and reconciliations.
• Assisted management wif the finalization of the annual expense plans.
• Performed periodic budgeting/modeling to project monthly cash requirements.
• Prepared monthly and annual expense forecasts, including any necessary recommended action required to manage costs to achieve budget. Received, recorded, and banked cash, checks, and vouchers