Office Manager Resume Profile

Technical Skills

COMPUTER SKILLS: Advanced user of all MS Office programs Word, Excel, Outlook, PowerPoint, and Publisher , Adobe Acrobat, SharePoint, WebEx, and Visio. Familiar with AutoCAD Reader, HTML, and QuickBooks. Proficient in Internet research and social media, including Facebook, LinkedIn, Twitter, and Google .
OFFICE MANAGEMENT: Skilled at vendor negotiations and management. Initiate, execute, and manage cost analyses, account set ups, and purchasing of all business related supplies and products including fixed assets.
DOCUMENT MANAGEMENT: Provide full project support from planning, formatting, and editing through copying, distribution, and records management. Ensure that record retention policies are adhered to and that documents are efficiently retrieved.
EDITING: Six years of experience editing engineering, neutraceutical, and food industry documents, marketing materials, staff biographies, magazines, and a scientific book.
HUMAN RESOURCES: Create job postings, vet and interview candidates, manage timesheets and payroll, track vacation time, and maintain employee documentation.
A/R, A/P, AND INVOICING: Create invoices and invoice aging reports manage all office purchases, payments, and corporate account reconciliations.
MARKETING/BUSINESS WEBSITE DEVELOPMENT: Identify and develop new clients, manage customer databases, source vendors, conceptualized and implemented marketing materials. Key player in successfully creating a company website. Planned website layout and chose and edited posted content.
RESEARCH: Fact check magazine articles, aggregate scientific information and studies.
PHILANTHROPY: Five years of experience as a Volunteer Admissions Network VAN Officer at Choate Rosemary Hall and volunteer at Eleventh Hour Rescue

EXPERIENCE:

Confidential

Volunteer Admissions Officer

Host school fairs as the sole representative of Choate Rosemary Hall
Interview students on behalf of the Admissions office

Confidential

Science Writer Office Manager

Assisted in building a start-up neutraceutical company from all phases of office set up, launch of Actin Industries, LLC, and its reintegration into Hill Pharma, Inc.
Helped develop the branding image for marketing launch
Edited the scientific copy and layout of website, marketing materials, and created all company documents
Document Control Representative for Standard Operating Procedures SOPs
Conducted marketing campaign to educate key decision makers of the benefits Actin's products had over its competitors' and arranged shipment of samples and product information: campaign targeted potential customers from the sales team's professional contacts, Hoover's, and targeted Internet searches
Human Resources: created job postings, vetted candidates, managed payroll, and maintained employee documentation
Initiated, executed, and managed cost analyses, account set ups, and purchasing of all business related supplies and products including but not limited to fixed assets and NEC phone system
Created invoices, invoice aging reports, and managed purchase orders, including but not limited to A/P, A/R, and corporate account reconciliations

Confidential

Project Assistant

Formatted and tech edited environmental science and engineering documents
Created project schedules for deliverables and coordinated with team members to ensure timely delivery
Responsible for all phases of project and marketing document production

Confidential

Project Assistant

Drafted and edited engineering proposals, reports, and correspondence
Created and edited organizational, timeline, and workflow charts
Edited marketing materials, prepared marketing brochures, and researched prospective new clients
Responsible for preparing and submitting expense reports, petty cash, time sheets, and balancing accounts

Confidential

Administrative Assistant

Drafted and edited all surveying and civil engineering documents and managed all shipping and document control
Increased efficiency by reorganizing the electronic database to facilitate document retrieval

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