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Project Coordinator Resume Profile

Objective/Summary

  • To obtain a position as a Project Coordinator/Project Manager for a leading company that will allow me to enhance my skills utilizing my education as a base foundation for growth and nurturing in the industry.
  • Experienced Project Coordinator with a combination of financial, analytical, and documentation experience to contribute and serve as a valuable resource to project managers and project leaders to ensure projects remain on schedule and within budget.

Technical Experience

  • Software/Databases: Microsoft Excel, Microsoft Word, Microsoft Outlook, Microsoft Access, Microsoft Power Point, Microsoft MS Project, Microsoft MS Project Server, Microsoft Visio, Microsoft SharePoint, Cost Point Accounting, Plan view, STAMP, PMS, Clarity, Open Air, Net Suite
  • Methodologies/ Others: Project Initiation, Project Planning, Project Execution, Project Control, Project Closing, Project Tracking/Reporting, Project communications, Schedules, Scope/Requirements Definition, Analysis of Business Problems/Needs, Decision Making, Persuasion and Communication, Full Lifecycle Development, Internal and External client/customer service and support, Process Change/Improvement, Needs analysis, Tactical/strategic Planning, Quality Risk, Critical thinking, Performance Management, Change Management, Conflict Management

Professional Experience

Confidential

Project Coordinator

  • Re-formatting physical security documents and transferring data from Excel to Word.
  • Assist with various projects as needed.

Confidential

Sr. Project Coordinator

  • Managed weekly status reporting process included working with each WS Lead/PM to obtain project highlights, roadmap milestone updates, issue updates and risk updates
  • Managed issue tracking and risk tracking process track, tier and update as necessary
  • Created weekly Workstream Leads meeting documentation and weekly Steering Committee deck/documentation
  • Serves as back-up for manager.
  • Advised less experienced staff, makes recommendation on projects or initiatives.
  • Reviewed/approved project development and leads project initiative requirements asking all universal questions who, what when, where, how to define project, estimates man hours required to accomplish specific tasks for budget purposes, obtains authorization
  • Communicated and collaborated with external and internal customers to mitigate risks and / or prevent / resolve issues
  • Managed and delivered multiple initiatives of moderate complexity simultaneously
  • Worked independently with key stakeholders to define key objectives , solicit their input and maintain their active participation throughout the project
  • Drive and challenge business units on their assumptions of how they will successfully execute their plans

Confidential

Assistant Project Manager

  • Managed projects limited in scope to LOB products, processes or functions
  • Served as secondary contact to senior department managers for critical change initiatives and provided assistance to staff.
  • Partnered with the business to develop and transition plans, including ongoing success measures, to sustain the change.
  • Accountable for initiatives limited in scope to department products, processes or functions although some may have cross-functional or inter-departmental implications.
  • Accountable for analyzing present-state, developing alternative future-state approaches and facilitating implementation.
  • plans, organized, monitored and controlled projects using appropriate tools and techniques to ensure efficient and effective project completion.
  • Develop and socialize potential risk mitigation strategies.
  • Effectively communicates with managers, peers and business partners on deliverables, timelines and support needed.
  • Partners with the business to develop and transition plans, including ongoing success measures, to sustain the change.
  • Responsible for Clarity and PCM updates and project documents

Confidential

Project Coordinator

  • Support Whole Sale Project Managers
  • Collect topics/items from Project managers and create Weekly Project Team Meeting agendas
  • Publish agenda to meeting attendees prior to the meeting
  • Take notes and action items at weekly meetings, distribute minutes for meetings
  • Prepare Monthly PMO status reports
  • Maintain Integrated Project Plan
  • Facilitate and track project deliverable approvals
  • Maintain Action Items, Issue and Change control logs
  • Special Projects as assigned by PMO, communications or Finance team
  • Leverage SharePoint
  • Maintain Action items Db
  • Maintain Issues Log Db
  • Track , log and manage Change log

Confidential

Implementation Project Manager

  • Utilize internal project methodologies to oversee and to manage project and system development life cycles as required for project management best practices to meet goals for project deliverables in a timely manner and to meet customer expectations
  • Oversee project management resources and tasks required for the various project phases
  • Meet with new clinics to communicate the Medflow implementation process and scope and obtain approval of project timelines
  • Established tools, templates and guidelines to define project key benefits, opportunities and project scope and to manage activities related to project plans, tasks, requirements, and dependencies
  • Performed resource allocation and forecasting to simultaneously support multiple projects and work requests

Confidential

IT Project Manager

Utilize and manage the Software Development Life Cycle to implement improvements, changes, modifications in a .NET and AS/400 environment as well as SQL queries to business partners within the PMO team

  • Oversee the application of project management methodologies during phases of the project life cycle consisting of project design, task creation, artifacts tracking, scope management, quality and performance reporting, and cost control
  • Manage cross functional teams consisting of Business Analysts, Lead Architects, .NET and AS/400 Developers and report project status via dashboards
  • Project resource tracking to ensure adequate bandwidth amongst developers
  • Created projects via Clarity and assigned resources to specific tasks on the WBS per agreed upon resource allocation with RM.
  • Keep RMs and project leads in the loop when ETC changes
  • Enter resource impacts
  • Implemented Change and Release Management process into the KMG IT Community
  • Track and report project status, ensure completion of assigned tasks, identify issues and escalate as necessary.
  • Collaborated with customers, partners, and internal constituencies to ensure successful implementation of solutions
  • Collaborated with client team to define corporate strategy based on business goals and strategic initiatives
  • Defined and directed project goals, objectives, critical success factors, milestones, and risks.
  • Collaborated with Subject Matter Experts to identify implementation objectives and goals
  • Provided administrative and analytic support to the IT PMO and assisted with special projects as needed.
  • Support lessons learned management process internal and external to PMO
  • Provided coordination and assistance with pre-release, release day, and post-release communication and implementation tasks.
  • Supported tracking and reporting of project hours for monthly capitalization and status reporting.
  • Prepared presentation materials and reports for executive management status and update meetings.
  • Maintain master project schedule with project managers to ensure that dependencies, impacts, and progress are tracked.
  • Review and audit project data for completeness and accuracy.
  • Coordinated preparation of various internal and external reports by gathering, analyzing, and summarizing data within Clarity/PMS along with information received by team members during weekly status meetings
  • Assisted the IT PMO in the creation, maintenance, training, and implementation of processes and procedures SDLC Framework
  • Maintain and support the IT PMO documentation repository which includes templates used within the SDLC as well as associated process flows and procedural documentation.
  • Worked on overall project planning through reporting on project schedules and deliverable

Confidential

Project Administrator

  • Coordinate meetings, including travel arrangements and expense reports
  • Responsible to track project changes and produced updated site based schedule via MS Project Server, as agreed with engineering and project management
  • Planned project progress, define sub goals, milestones and tasks, time and resource planning via MS Project Server.
  • Manage project personnel responsible for implementation of the project tasks, hold and chair regular works meetings motivate staff, manage conflicts and crises.
  • Document project progress project file, project log .
  • Provided support to management and operational staff
  • Served as liaison between company and client technical and executive management teams
  • Order engineering supplies uniforms, Pcards, cell phones, technology equipment, etc.
  • Manage timecard process, inclusive of Engineer payroll upload creation, review and posting.
  • On boarding and ongoing support for Engineers for MES specific items supplies, etc. .
  • Coordinating all administrative processes associated with implementation of additional client portfolios within the region
  • communicate project plans and to distribute task assignments to team members via MS Project Server
  • Creating and maintaining Engineer files as they relate to operations
  • Performing other tasks as may be required

Confidential

Project Analyst

  • Provided financial reports to systems and project managers to assist in tracking monthly spend and adjustments budgets to meet projections via STAMP reporting system
  • Serves as point of contact for project information and updates
  • Assisted Project Managers with financials such as forecasting budgets
  • Manage SharePoint documents.
  • Monitor program revenue and expense reports, review for accuracy and completeness.
  • Worked on overall project planning through reporting on project schedules and deliverable.
  • Monitor program budgets by reviewing reports and program expenses to determine if allocated funds have been spent as specified
  • Assist with the preparation of a variety of reports covering budget status, forecast reports and other management reports.
  • Provide support to the Project Manager in planning, managing, and monitoring major projects from concepts through implementation
  • Gather project requirements and develop documentation
  • Ensure all project s adhere to high quality standards, meet customer expectations, and are delivered on time and within budget.
  • Track and report project and budget status, identify project/production issues and identify resources to provide solutions or escalates to avoid project delays
  • Track and report project status, ensure completion of assigned tasks, identify issues and escalate as necessary.
  • Track overall totals, projections, and spends to date
  • Track modifications utilizing financial reports
  • Engage with project managers to ascertain current project totals and provide explanations on variances.
  • Manages, through subordinates, the budgeting, forecasting, planning, analysis and reporting activities including the consistent collection and processing of financial information from business and support units and the development of internal management reports and other financial metrics used to measure performance including baseline and strategic results, variances to budget and plan,
  • Ensures management has accurate information and estimates to make informed
  • Evaluates existing reports on an ongoing basis and manages the development of new reports in response to changing reporting requirements.

Confidential

Project Coordinator

  • Assisted Project Managers in Wachovia's marketing and Corporate Real Estate. VP's, including architects and consultants, with project management responsibilities.
  • Assisted VP's at Wachovia on several projects along with handling all administrative responsibilities.
  • Reviewed contracts for accuracy and content and made corrections when necessary.
  • Developed presentations and project tracking documentation using MS Word, Excel, PowerPoint and MS Project. Generates daily, weekly, bi-weekly, monthly and quarterly reports.
  • Created project plans, tasks and assigned resources in MS Project Server
  • Supported all project management staff with multiple projects. Also maintained reports for Senior Managers and Project Management staff.
  • All other activities reasonably related to the successful administration and completion of the Project and Services, assist with project budget and schedule preparation
  • Assisted Project Managers along with overseeing smaller renovation and capital repair projects on an as-needed basis. Ensured vendors were provided documentation on time. Oversaw customer add, moves and changes.
  • Performed periodic job inspections and special projects as needed.
  • Supervised vendors to ensure satisfactory completion of projects.
  • Assisted the Regional Director with client related and departmental requests for information.
  • Managed the project close out process in accordance with agreed service levels.
  • Attended site meetings and reported on site activities, deficiencies and warranties from time to time.
  • Used document control when processing invoices and various contract agreements.
  • Tracked invoices, purchase orders and change orders and report to Project Managers.
  • Communicated status and changes to keep the project manager up to date
  • Analyzed resource workloads by project and by resource with the Resource Center, for forecasting future resource requirements to make more efficient use of resources.
  • Facilitated project logistics such as meetings, conference rooms, conference calls, etc. Taking meeting minutes and action items during meetings and performing basic follow-ups.
  • Analyze and process the project experiences best/worst practice
  • Planned project progress, define sub goals, milestones and tasks, time and resource planning
  • Present and document interim results cooperate with management, customers and steering committees, carry out reviews.
  • Document project progress project file, project log .

Confidential

Project Coordinator

  • Assisted Project Managers, VP's including Engineers and consultants, with project management responsibilities regarding MOX Mixed Oxide Fuel project.
  • Review contracts.
  • Completed sections of disbursement requests/vouchers/invoices verified disbursement request/vouchers/invoices for accuracy and compliance with procedures.
  • Independently resolved issues of non-compliance. Informed management of serious non-compliance issues.
  • Tracked the status of disbursement vouchers.
  • Created and maintained electronic and hard-copy disbursement voucher files.
  • Located and retrieved information from files.
  • Used document control for the process of invoices
  • Supervised vendors to ensure satisfactory completion of projects.
  • Assisted with client related and departmental requests for information.
  • Managed the project close out process in accordance with agreed service levels.
  • Attended site meetings and report on site activities, deficiencies and warranties from time to time.
  • Developed presentations and project tracking documentation using MS Word, Excel, PowerPoint and MS Project. Generates daily, weekly, bi-weekly, monthly and quarterly reports.
  • Supported project management staff with multiple projects. Generated reports for Senior Managers or Project Managers.

Confidential

Project Assistant

  • Assisted the Business Support Services Communications Director, Radio Network Specialist Supervisor, and Electronic Supervisor with various type clerical and executive admin duties reconciled, monitored and analyzed the status of division's budgeting funds coordinated requests for transfer of funds administered and processed invoices and other financial and administrative transactions served as division credit card proxy maintained all personnel and administrative records.
  • Filled in as a Database Administrator, to monitor the Motorola based infrastructure database.
  • Attended Motorola School for training on their infrastructure database.
  • Scheduled meetings and appointments using Microsoft Outlook coordinate participants reserved and prepared meeting space, and made travel arrangements.
  • Tracked and monitored various projects and programs identified and communicated important issues to management for discussion and resolution.
  • Prepared reports, letters and memos proofread for typographical errors and ensured correct grammar and punctuation administered purchase order requisition process controlled and maintained office supplies inventory, completed purchase and payment requests.
  • Scheduled and coordinated training and team building locations, supplies, resources, etc.
  • Attend site meetings and report on site activities, deficiencies and warranties from time to time.
  • Develops presentations and project tracking documentation Generated daily, weekly, bi-weekly, monthly and quarterly reports.
  • Upgraded and maintained training documentation coordinated employee recognition events, gift selection, etc. Maintained training database oversaw training registration.
  • Served as lead customer service agent for division, managed vendor relationships and obtained proposals along with maintaining a variety of records and files.
  • Tracked spending and balanced the budget processed and filed invoices. Maintained ledgers to tract or contract cost and revenue and ROI.
  • Assisted in the development and documentation of procedures used in shipping and receiving activities.
  • Performed a variety of clerical duties related to departmental operation, personnel, budget, and payroll activities
  • Observed hours of duty, leave and other attendance obligations Conducted and/or assists in coordination of Special Events and Activities
  • Answered multi-line phone system and screened calls took and promptly delivered legible and complete telephone messages. Entered data into a database computer system Responsible for accounts payable and accounts receivable, as well as monitoring contracts.
  • Used document control for various contracts and agreements.
  • Supervise vendors to ensure satisfactory completion of projects.
  • Assist the Regional Director with client related and departmental requests for information.

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