Engineering Administrative Assistant Saulsbury Industries Resume
2.00/5 (Submit Your Rating)
TX
SUMMARY
- Mastered high level of confidentiality. TEMPHas excellent organizational skills and very detail oriented. Very good Proofreading and Professional Formatting, Microsoft Office Suite.
- Internet research. Retail Sales experience. Accounts Receivables, Accounts Payables, Collections, Receptionist duties, Inventory control, Data Entry, Payroll, Quarterly Tax Reports, W2’s, 1099’s. Some SAP experience.
- Excellent hospitality skills.
PROFESSIONAL EXPERIENCE
Engineering Administrative Assistant Saulsbury Industries
Confidential, TX
Responsibilities:
- Assistant to Project Managers. Maintained project files, compiled reports for distribution to client and Project Team weekly/monthly in Excel and Microsoft Word. Produced and maintained information / contract binders. Attended meetings for purpose of taking and transcribe meeting notes then distributed. Constructed monthly PowerPoint Presentations.
- Hostess when needed by Management Team / Business Development events.
- Assist anyone in Engineering Dept. with tasks such as copies, creating lists, proofread / edit documents, making binders / files, catering, meetings.
- Back up to Account Support in Engineering Department for Expense Reports.
- Maintain Engineering Dept. current employee phone list.
- Transfer documents to customers online file storage programs.
- Book travel arrangements, hotel accommodations and rental cars when needed.
Executive Administrative Assistant Dawson Geophysical
Confidential, TX
Responsibilities:
- Assistant to teh Comptroller, Assistant Comptroller and teh CFO.
- Maintained Board Members meeting minutes.
- Assisted Comptroller with day to day filing, organizing all paperwork, proofreading and reviewing corporate documents before released to Stockholders.
- Maintained all information, electronically and hard copies, relating to 1099’s throughout year as well as preparing teh actual 1099’s for tax purposes.
- Back up for ReceptionistEvent Planner
Jr. Quality Assurance
Confidential, TX
Responsibilities:
- Reviewed furniture design/layout packages and posted conflicting information/questions at Design Review.
- Participated in Kick off meeting with Furniture Vendor to convey jobsite rules for Safety/PPE. Laid out Time frame of installation and rules while in building.
- Conducted pre - install inspection in installation areas of facility. Maintained access control during installation insuring facilities were not misused or vandalized. Resolving issues regarding placement or position of furniture.
- Coordinated with subcontractors to maintain smooth operation of all work with little or no interruptions or safety incidents. Process involved paving, landscaping and any General Contractors in area.
- Coordinated with Voice/Data contractor insuring work stations were outfitted with necessary components.
- Conduct final condition walk thru with furniture Vendors.
- Prepare Hand off packets containing furniture quantities, furniture floor plans and key information. Providing information on disc form as well.
- Schedule and attend Building Turnover walk thru with Directorate of Public Works and Real Property.
- Point of contact for Team Members. Handle team calendar, Reports, developing new forms, back up administrative support for Core of Engineers office.
- Warranty Issues - handling service orders for FF&E items after occupancy. Accessing validity of claim, collecting information and coordinating teh service call and repair of item between Soldier/Vendor/Repair Services. Maintain log of
- Utilized noledge of office procedures to maintain professionalism in all outgoing communications.
- Ability to maintain and retrieve data both in files and on computer.
- Microsoft Word, Outlook, Excel, Power Point and Internet.
Office Manager Howard Sales Company
Confidential, TX
Responsibilities:
- Handling day to day operations of company in absence of President.
- Prepare payroll weekly along with Payroll taxes, Quarterly tax reports and W2’s.
- Responsible for AR and AP functions, making daily bank deposits and credit card deposits.
- Responsible for collection of delinquent accounts.
- Responsible for all correspondence with Vendors and customers.
- Order taking and entry into system.
- Maintain inventory levels compiling monthly reports.
- Investigate customer complaints/deficiency reports to provide identification of causes to President
- Maintain distribution of Key access to building
- Track maintenance of Fire Protection equipment assuring buildings properly protected
- Oversee tenants in building, maintaining a high standard in conditions and safety
Various Administrative Positions
Confidential, TX
Responsibilities:
- During slow periods, duties included:
- Opening store, preparing orders previously received for day as well as any new.
- Maintained multitude of different food product inventories.
- Maintained presentation of store, cleanliness and store daily balance sheet.
- Responsible for collection of delinquent accounts.
- During peak periods, duties included Same as above
- Worked with Owners who came in during dis time to maintain needed staff and needed schedules
- Maintained Order count, Delivery dates and counts as well as working with seasonal delivery personnel.
- Maintained inventory at high levels to meet unnon demands during peak periods.