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Engineering Administrative Assistant Saulsbury Industries Resume

2.00/5 (Submit Your Rating)

TX

SUMMARY

  • Mastered high level of confidentiality. TEMPHas excellent organizational skills and very detail oriented. Very good Proofreading and Professional Formatting, Microsoft Office Suite.
  • Internet research. Retail Sales experience. Accounts Receivables, Accounts Payables, Collections, Receptionist duties, Inventory control, Data Entry, Payroll, Quarterly Tax Reports, W2’s, 1099’s. Some SAP experience.
  • Excellent hospitality skills.

PROFESSIONAL EXPERIENCE

Engineering Administrative Assistant Saulsbury Industries

Confidential, TX

Responsibilities:

  • Assistant to Project Managers. Maintained project files, compiled reports for distribution to client and Project Team weekly/monthly in Excel and Microsoft Word. Produced and maintained information / contract binders. Attended meetings for purpose of taking and transcribe meeting notes then distributed. Constructed monthly PowerPoint Presentations.
  • Hostess when needed by Management Team / Business Development events.
  • Assist anyone in Engineering Dept. with tasks such as copies, creating lists, proofread / edit documents, making binders / files, catering, meetings.
  • Back up to Account Support in Engineering Department for Expense Reports.
  • Maintain Engineering Dept. current employee phone list.
  • Transfer documents to customers online file storage programs.
  • Book travel arrangements, hotel accommodations and rental cars when needed.

Executive Administrative Assistant Dawson Geophysical

Confidential, TX

Responsibilities:

  • Assistant to teh Comptroller, Assistant Comptroller and teh CFO.
  • Maintained Board Members meeting minutes.
  • Assisted Comptroller with day to day filing, organizing all paperwork, proofreading and reviewing corporate documents before released to Stockholders.
  • Maintained all information, electronically and hard copies, relating to 1099’s throughout year as well as preparing teh actual 1099’s for tax purposes.
  • Back up for ReceptionistEvent Planner

Jr. Quality Assurance

Confidential, TX

Responsibilities:

  • Reviewed furniture design/layout packages and posted conflicting information/questions at Design Review.
  • Participated in Kick off meeting with Furniture Vendor to convey jobsite rules for Safety/PPE. Laid out Time frame of installation and rules while in building.
  • Conducted pre - install inspection in installation areas of facility. Maintained access control during installation insuring facilities were not misused or vandalized. Resolving issues regarding placement or position of furniture.
  • Coordinated with subcontractors to maintain smooth operation of all work with little or no interruptions or safety incidents. Process involved paving, landscaping and any General Contractors in area.
  • Coordinated with Voice/Data contractor insuring work stations were outfitted with necessary components.
  • Conduct final condition walk thru with furniture Vendors.
  • Prepare Hand off packets containing furniture quantities, furniture floor plans and key information. Providing information on disc form as well.
  • Schedule and attend Building Turnover walk thru with Directorate of Public Works and Real Property.
  • Point of contact for Team Members. Handle team calendar, Reports, developing new forms, back up administrative support for Core of Engineers office.
  • Warranty Issues - handling service orders for FF&E items after occupancy. Accessing validity of claim, collecting information and coordinating teh service call and repair of item between Soldier/Vendor/Repair Services. Maintain log of
  • Utilized noledge of office procedures to maintain professionalism in all outgoing communications.
  • Ability to maintain and retrieve data both in files and on computer.
  • Microsoft Word, Outlook, Excel, Power Point and Internet.

Office Manager Howard Sales Company

Confidential, TX

Responsibilities:

  • Handling day to day operations of company in absence of President.
  • Prepare payroll weekly along with Payroll taxes, Quarterly tax reports and W2’s.
  • Responsible for AR and AP functions, making daily bank deposits and credit card deposits.
  • Responsible for collection of delinquent accounts.
  • Responsible for all correspondence with Vendors and customers.
  • Order taking and entry into system.
  • Maintain inventory levels compiling monthly reports.
  • Investigate customer complaints/deficiency reports to provide identification of causes to President
  • Maintain distribution of Key access to building
  • Track maintenance of Fire Protection equipment assuring buildings properly protected
  • Oversee tenants in building, maintaining a high standard in conditions and safety

Various Administrative Positions

Confidential, TX

Responsibilities:

  • During slow periods, duties included:
  • Opening store, preparing orders previously received for day as well as any new.
  • Maintained multitude of different food product inventories.
  • Maintained presentation of store, cleanliness and store daily balance sheet.
  • Responsible for collection of delinquent accounts.
  • During peak periods, duties included Same as above
  • Worked with Owners who came in during dis time to maintain needed staff and needed schedules
  • Maintained Order count, Delivery dates and counts as well as working with seasonal delivery personnel.
  • Maintained inventory at high levels to meet unnon demands during peak periods.

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