SUMMARY:

Multifaceted Executive and Project Administrative Assistant with proven ability to provide the highest level of quality work in high volume and face paced environments; while maintaining balance and professionalism for both colleagues well as clients.

PROFESSIONAL DEVELOPMENT AND SKILLS:

Financial/market analysis, data integrity, quality assurance, market research, sales/ marketing problem solving, system documentation, reporting, customer service, staff training and supervision, General & Special Event Coordination, contracts and billing, Database Support Analysis. Microsoft Office (Word, Excel Access, PowerPoint), Extensive Excel Proficiency: Macros, Formulas and Pivot - tables, Extracting data and creating Power Point Presentations; Lotus Notes, MS Outlook, GroupWise, Internet Savvy, Google Docs, SharePoint, Visio, Adobe Suite; Siebel (CRM),Various Accounting and Data Software (QuickBooks, Peachtree: E-Pro, Pegasus, Navi Plans, Concur and Kronos) recently learning KYC for onboarding.

EXPERIENCE:

Confidential, New York, NY

Legal Admin Assistant & Project Assistant

Responsibilities:

• Administrative functions for Five Senior General Counsel and three Vice Presidents of Senior Counsel.
• Supported the Legal team and created due diligence reports for weekly meetings.
• Responsible for and maintained the database and contract conversion for GB & CMB teams.
• Updated over 400 Due Diligence reports for the legal compliance team.

Confidential, York, NY

Executive Admin

Responsibilities:

• Administrative functions for the EVP and various Operations teams.
• Heavy calendaring and busy daily meetings.
• Developed and maintain excellent vendor and client relationships, also as a liaison for the Memorial Museum and vendor service providers.
• Procurement and Accounting of Office and BusinessExpenses, prepare detailed itineraries, and calendar management via Confidential .
• Assisted with various Special Projects relating to the Seasonal and Special Events: Project management and special events teams providing Ad Hoc support in different areas of the organization handling documentation preparation, human and document logistics, HR generalist

Confidential, New York, NY

IT Project Analyst

Responsibilities:

• Addressing any discrepancies between Client PPM data and data included in the master project spreadsheet.
• Maintaining and ensuring accuracy of Client PPM project records in accordance with updates received.
• Ensuring, all updates made by governance to master project spreadsheet.
• Inputting projects requests into Client PPM as they are submitted by non - ITS functions
• Creating ad hoc reports based on project portfolio data and emailing to respective project managers

Confidential, New York, NY

Business Support Analyst/Administrative Assistant

Responsibilities:

• Supported the CIO and 5 VP’s with calendaring and travel preparation
• Review complaint reports and analyze complaint activity
• Retrieving complaints from variety of sources
• Assist with administrative/technical functions (telephone contact with states requesting extension)
• Perform Ad Hoc administrative duties and entered complaint dataand forward for further processing
• Handle travel logistics, hotel reservations, prepare detailed itineraries, and calendar management via Concur Served as a Business Analysis to the Human Resources & Finance teams as well, preparing and coordinating procurement and marketing expenses.

Confidential, Brooklyn, NY

Business Analyst

Responsibilities:

• Provides Administrative and Clerical Support to the Senior Associate Executive Director and the Associate Executive Director of the Facilities Management and Telecommunications departments.
• Liaised with project managers and construction team managers in order to manage project deadlines and completed Obtained documents to prepare the new construction projects:
• Proposals, Bids, Award letters, Certificates of work, Occupancy, Inspection Assisted as a HR Assistant, providing support onboarding and off-boarding construction staff
• Managed work schedules and timesheets for contractors and sub-contractors SAP data analyst

Confidential, New York, NY

Administrative Assistant

Responsibilities:

• Supported the V.P. of the Marketing and Events Planning Provided additional support to the conservation team prior to the after Sandy Storm recovery Assisted in Claims and Policy retention
• Liaised with agents and competing vendors to retain client business Data entry, calendar maintenance, customer support, special event, conference planning, travel, expenses and heavy calendaring for SMD’s and MA’s Administrative functions for the Technical services team included: creating and maintaining spreadsheets via Pivot tables and Visio

Confidential, Restoration Maspeth, NY

Administrative Project/ Logistics Coordinator

Responsibilities:

• Coordinated the travel and accommodations for the contractors and sub-contractors brought in to assist with the disaster
• Negotiated along the budgetary guidelines for travel and accommodations with several of the hotels to be able house the teams that travelled to help.
• Created pivot reports for the audit team in order to provide payroll and accounting data.
• Fielded calls from clients: residential and company to access the status of their needs and prepare the call sheets for the estimators.

Confidential, New York, NY

Project Assistant

Responsibilities:

• Supported the AV/IT Technical support teams both in NY and LA 65 techs; scheduling in-house meetings and company-wide conferences
• Supported both on-site and external teams during standard week and after hours operations due to high volume and high priority excellence expected from Confidential on and off camera staff in order to support live productions for daily broadcast
• Liaised with the construction teams of 70-150 in order to support some of the renovations done during and after business and live broadcast all the while maintaining business continuity Administrative functions for the Technical services team included: creating and maintaining spreadsheets via Pivot tables and Visio

Confidential, New York, NY

Business Analyst and Project Administrative Assistant/IT & Facilities Coordinator

Responsibilities:

• Reported and coordinated a team of several Senior Managing Directors, Medical Advisors and the IT/Facilities teams during the merger of Confidential Heavy calendar maintenance, customer support, special event and conference planning, travel and expenses and appointment setting for SMD’s and MA’s Administrative functions for the Technical services team included: creating and maintaining spreadsheets via Pivot tables and Visio Liaised between the IT and Facilities moves of 12 teams/departments of 40 -55 employees; were restructured prior to the merger. 8 weeks of facilities coordination - including IT/Telecom restructuring.
• Supported the IT teams in three (3) offices in order to maintain business continuity during the face paced, high volume moves.
• Served as a liaison between the CRE facilities teams and the staff, prepared spreadsheets and enforced deadlines in order for the moves to be completed.

Database support analyst

Confidential, Brooklyn, NY

Responsibilities:

• Responsible for preparing title reports executing title policies searches and amend client - closing documents Data processing/ entry via AIM for Windows (Access database) - the AIM program developed by the title agencies & MS Excel Compile, analyze and verify detailed research information, in order to maintain highest level of accuracy in data feed products
• Work closely with internal staff for developing and creating, updating and generating report forms to prepare pre and post closing documents to send to attorneys and banks.
• Responsible for preparing weekly reports on quality assurance issues for review by senior management.
• Created form reports via AIM for Windows (Access database) - the AIM program developed by the title agencies & MS Excel

Confidential, New York, NY

Executive Administrative Assistant to Chief Executive Officer/Sales Administrator

Responsibilities:

• Supported two Chief Executive Officers: Chief Financial Officer and the Director of Operations, handling a variety of confidential and time sensitive materials that without immediate attention may have been escalated.
• Resolved conflicts involving the clerical and administrative functions of the office.
• Prepared, and screened all correspondence, both via mail and email.
• Supported both the in administrative duties to keep their schedules up to date and organized.
• Scheduled conference rooms, ordering and organizing all supplies, T&E reports.
• Calendar management and travel preparation for the sales, marketing and executive teams.
• Prepared spreadsheets and maintained account logs in Excel and Quick Books Assisted the Sales and Human Resources Departments in grooming candidates for career brokering. Responsible for preparing and tracking new contracts, and processing vendor management agreements to support the sales teams.
• Provided vocational training and prepared numerous candidates for interviewing Data Entry via Excel Spreadsheets and QuickBooks
• Conducted market research in order to develop a client base for both individual as well as procurement group
• Responsible and supervised the coordination and completion of projects that helped to develop the Procurement Department that sourced and recruited for the sales department. Sets deadlines, assigns responsibilities, and monitored and summarizes progress of the recruitment and sales projects.
• Prepared reports for upper management regarding status of project.

Confidential, New York, NY

Executive Administrative Assistant/Sales and Communications Administrative Assistant

Responsibilities:

• Responsible for preparing Weekly Operational Updates, RCT Quarterly Reporting and monthly Fee Reports to Senior Management
• Conduct conference calls regarding business overview, operational impact and other issues of significance to new clients. Developed and maintain excellent vendor, client relationships Maintained Executive s calendars and coordinated travel arrangements. Prepared, coordinated and maintained calendars and travel arrangements for the sales and communication teams. Analyzed both qualitative data (i.e. company profiles) and quantitative data (i.e. Detailed financial documents) for new Initial Public Offerings
• Analyzed sales commission requests and prepared documents for Payroll Department
• Supported sales reps at branch locations in Chicago, Boston, Philadelphia and London
• Extensive correspondence with vendors: AT&T, MCI World Com, Cable & Wireless, Reuters, First CallBloomberg and News Watch Prepared methods of electronic documentation for employees via ACCESS and EXCEL merged programs to perform new and existing operational tasks with increased efficiency Accurately process and reconcile daily transactions Corresponded with external vendors daily regarding the installation of data circuits to ensure smooth installations Data Processing via Excel and Access for Windows Resolved all accounting billing and receivables inquiries/ discrepancies
• Reviewed and approve over $6M in data circuit charges yearly for auditing purposes Responsible for obtaining credit totaling over $12M due to vendor billing errors Involved in all aspects of contract negotiations for potential new vendors Conducted and participated in business meetings with existing and potential vendors