SUMMARY:

• Strong managerial skills and the aptitude to plan and compose presentations to individual clients or groups.
• Extensive knowledge of payroll practices including federal and state wages laws, complying with all federal, state, local regulatory requirements. Multi - state.
• Seek ways to evaluate and improve costs while maintaining service.
• Build and execute relationships with internal and external customers with a goal of superior customer satisfaction.
• A group performer with good administration, education, instruction and communication skills which are essential to endorse services or concepts.

PROFESSIONAL EXPERIENCE:

Confidential

Payroll Manager

​Responsibilities:

• Oversee entire process of the payroll from beginning to end. For 14 companies, for 16 states. Includes: setting up new hires, rate, department, title changes; transfers employees from state to state ensuring the taxes are set up correctly. Set up employee deductions, direct deposits. 2000-2500 employees. Supervised 2 staff members.
• Process all termination and off cycle checks, expense reimbursements, commissions, supplemental pays, severances and salary continuations into payroll.
• Calculate all termination checks including reconciling vacation buckets to payout. Create manual checks as needed, or process via payroll depending on state labor laws.
• Review all timesheets- signatures, approvals, dates, break down overtime and double time if applicable. Enter all hours into ADP for payments.
• Uploaded all time off, vacation, sick and personal time into ADP from HRB. Track used and accruals of PTO. Makes sure the payroll department passes all audits and follows all Sox requirements which include 401K and worker’s compensation.
• Handles all quarter end processing, year- end processing to include adjustment payrolls and W2 reviews. Contact all agencies in regards to tax notices, registering in new states including providing power of attorneys as needed. Verify wage and tax registers prior to creating W2’s. Created W2c’s as needed.
• Review and sign off all payroll invoices from ADP for processing.
• Work directly with ADP to make sure all tax updates, changes and all items that we are responsible are now being processed with the payroll.
• Create reports after each pay period to cross check with what was paid last pay period and make comments as to the changes and provide to Directors of each office.
• Requested to have the Freelance/ contractor payroll as a separate payroll from regular so that actual totals for the month could be captured. Reconcile all outstanding checks at quarter end.
• Ensure systems are set up and updated to reflect current employee base, including wage, benefits, sick and vacation time in line with current contracts and or policies.
• Hourly, salaried, freelance and contract employees. Weekly and semi-monthly payrolls.
• Ensures accuracy and timeliness of payroll, submission to payroll vendor, ADP.
• Receives reports, downloads payroll to upload to general ledger after payroll is complete.
• Data entry of all timesheets into MAS to process for payroll for Freelance employees.
• Created procedure booklets for all offices on payroll procedures and held training.
• Participate in the weekly orientation to provide information on payroll and pays.
• Trouble shoot all file warnings and errors.
• Provide excellent customer service to employees and outside sources. Payroll Implementation.

Confidential

Senior Payroll Specialist / Manager

Responsibilities:

• Manage all activities of the payroll function, including developing and following policies and procedures for all payroll processes while using ADP PCPW, Pro Business and HRB for 1800 semi monthly, multistate employees.
• Oversee ADP’s billing, software issues, upgrades, product improvements, and communicate as appropriate.
• Ensures complete company payroll processing. Created several automated upload processes.
• Calculate pay adjustments; retroactive pay, overpayments, bonuses, commissions, relocation and severance pay outs.
• Created savings for the company by eliminating the manual process of check distribution.
• Process and prepare payroll twice monthly for all employees. Stock, Equity Edge.
• Process and prepare manual checks as needed for new hires, terminations, bonuses, etc.
• Submission of all payroll files and reporting for all of the various entities, including deposit records to the bank, tax records to tax filer, garnishments, 401k ESPP and all other deductions.
• Changed existing manual-worksheet system to full automated system.
• Act as an interface connection for all payroll organization and absorption for managerial level financial divisions and Internal Human Resources.
• Review and audit of all payroll tax returns. Review and resolve any payroll tax issues, including annual reporting (W-2’s). Review, maintain compliance and update of all Payroll related SOX documentation.
• Build and maintain relationships and communicate with HR, Legal and all other necessary departments.
• Monthly close responsibilities: Employee Head Count, Payroll Journal Entries, Vacation and Time off Journal Entries, FSA journal entries, payroll accruals, re-classes as needed, reconciliation of all payroll related accounts.
• Process all supplemental payrolls which include bonuses, stock, yearend adjustments.
• Hire, train and develop, supervise Payroll staff to keep department staffed as budgeted.

Confidential

Lead Payroll Specialist

Responsibilities:

• Processed all aspects of payroll administration including semi monthly payroll using ADP PCPW, Pro Business and Kronos time keeping software. Multi state, approximately 1200 employee’s. Processed 401k contributions satisfying government requirements. Reviewed the payroll register preview prior to transmitting payroll.
• Prepared, audited payroll related reports to include vacation and sick time accruals.
• Researched quarterly out of balances and made corrections to files. Prepared, processed payroll tax discrepancies.
• Systems: ADP PCPW, Pro Business, ADP EV2, SAP, Ultipro. Kronos, Etime timekeeping system.
• Multi state processing: weekly, bi weekly, semi-monthly, monthly. Hourly, Salaried-non-exempt, Exempt, Freelance, Contractors, Temporary.
• Processed between 500 and 1200 employees.
• Processed payrolls from beginning to end. Entered new hires, terms, direct deposits, deductions.
• Input all file maintenance changes to master file: W-4, direct deposits, rate and position changes, work location, updates, and transfers. Process stop payments, ACH reversals and void checks.
• Processed all garnishments in a timely manner, notified employees. Terminations.
• Transmit bank and tax files. Submit positive pay files to bank on a daily basis.
• Reconciled all direct deposit rejects and took action accordingly. Troubleshot file warnings and errors.
• Processed stock payrolls. Import, export final hours and earnings prior to transmitting payroll.
• Define payroll calculation rules so they adhere to company policies. Update and maintain the payroll database. Organize, plan and maintain payroll schedules, calendars and checklists.

Confidential

Senior Account Analyst

Responsibilities:

• Supervised payroll processing for 1,000 to 15,000 employees using Phoenix and TP timekeeping system. Upgrading to SAP and Oracle.
• Researched quarterly out of balances and made corrections. Re issued and voided checks as needed.
• Prepared and processed payroll and tax discrepancies, researched for quarterly and year end process.
• Verified wage and tax registers to ensure all entries are captured prior to year end. W2-c’s as needed.
• Troubleshot payroll issues, problem resolution; answer calls from other offices, employees, payroll helpline and payroll in box. Prepared training manuals, trained all new payroll staff.
• Trained employee’s from different divisions on using the payroll and time reporting system.
• Created all training materials for training purposes. Created procedure binder for all clerks and senior analyst.
• Supervised all clerks in the department. Reviewed time off request. Set up one on one counseling regarding job productivity. Sets schedules: start, lunch, end times as well as help line coverage. Supervised 11 union clerks.

Sr. Payroll Analyst

Confidential

Responsibilities:

• Processed payroll for approximately 2000 multi state weekly payrolls.
• Implemented new payroll system and testing.
• Received and loaded payroll files after payroll has been processed.
• Processed all garnishments in a timely manner. Notifying employees.
• Processed all terminations.
• Researched quarterly out of balances and make corrections.
• Prepared and processed payroll tax discrepancies, researched for quarterly and year end process.
• Troubleshot payroll issues, problem resolution; answered calls from other offices, employees, payroll helpline and payroll in box.

Services Senior Payroll / HR Technician

Confidential

Responsibilities:

• Processed payroll for 3500 multistate employees using an in house system, upgrading from Ceridian to ADP. Reviewed, processed all manual checks request. Input all file maintenance changes to master file: W-4, direct deposits, rate and position changes, work location, updates, and transfers. Processed stop payments, ACH reversals and void checks.
• Processed all supplemental payrolls which include bonuses, stock yearend adjustments.
• Researched quarterly out of balances and made corrections. Re issued and voided checks as needed.
• Reconciled all outstanding checks at quarter end.
• Worked with appropriate department managers and/or department coordinators to ensure timely and accurate processing of payrolls. Responded to payroll inquiriesfrom employees and managers on payroll matters as needed.
• Interpreted, calculated union obligations, contract requirements and other language. Audited timesheets.
• Uploaded the vacation and sick balances to the time and attendance system. Verified vacation balances and accruals.
• Updated and maintained the payroll database. Organized, planned and maintained payroll schedules, calendars and checklists.