Senior Project Coordinator/Executive Associate Resume Wallingford, CT - Hire IT People

PROFESSIONAL SUMMARY

A detailed, conscientious, and resourceful Executive Administrative professional with extensive experience in the pharmaceutical industry, specifically Global Clinical Research Oncology
Immunology, Pharmacokinetics and Drug Development. Recognized for solid communication and problem - solving skills, and project management skills within and outside the organization.
Author official documents and letters in Word Project tracking and spreadsheet management in Excel
Slide presentation development in PowerPoint,
Management of multiple calendars in Outlook
Preparation of contracts and project briefs
Invoices and service orders in SAP/ Ariba
Project Planning Planning and monitoring complex business travel
Developing gantt charts and time management Organizing multi
country teleconferences/skype meetings

TECHNICAL SKILLS

Confidential, Wallingford, CT

Senior Project Coordinator/Executive Associate

Responsibilities:

Successfully organized Clinical Employee Appreciation Day for > 500 people at Lyman Orchards with activities, food, raffles. (2010 and 2015)
Handled all filing, documenting and tracking of 1500 patient compassionate program.
Lead logistics for Investigator, DMC and SSC meetings prior to the American Express transition
Proactive in anticipating and creating contingency plans to deal with possible problems and roadblocks occurring during business travel
3 doctors stranded in Europe due to the volcanic ash cloud
eTIME coordinator for the Oncology Global Clinical Research Department.
Owned and maintained mail lists which provided access to the Oncology shared drive
Created presentations used for ODAC meetings with the FDA
Created many presentations dat were used for the ODAC meetings with the FDA
Used eyeliner to create an “overhead” for an update to an ODAC committee question when no markers were available (back when we used thousands of slides).
Successfully coordinated the logistics, for monthly global teleconferences, meetings, both domestic and international for team members and Thought Leaders/Key Opinion Leaders (KOL), within critical time frames across multiple time zones
Prepared extensive spreadsheet agendas for the Oncology American Society of Clinical Oncology (ASCO) meetings in Chicago, including scheduled KOL meetings, conference meetings, social functions, providing all of the logistics per meeting to allow quick viewing of daily schedule of events thereby avoiding scheduling conflicts for critical discussions
Prioritized, scheduled and maintained time critical, detailed calendar entries for Executives and directors for all meetings and travel
Administrative support for complex, multi-continent international and domestic travel arrangements
Validation of American Express statements after processing Travel and Expense Reports, resulting in compliance and preventing delinquency fees.
Reduced and monitored travel expenses by researching cost effective itineraries and timely execution for time sensitive business meetings
Applied for passports, visas, and travel documents while maintaining company budget policy to reduce the cost of international travel expenses
Created official letter to appropriate Consulate for Visa applications
Received numerous Star Awards for work related achievements from numerous functional teams
High level of discretion and trust in all areas including study results prior to announcements

Confidential, Hartford, CT

Secretary, Commercial Marine Department

Responsibilities:

Supported Vice President, Directors and staff.
Position required noledge of time zones, policies and procedures.
Worked on the WANG system.

We provide IT Staff Augmentation Services!

Senior Project Coordinator/executive Associate Resume

Wallingford, CT

We'd love your feedback!

Resume Categories

Client Services

Job Seekers

Visa Sponsorship