SUMMARY

• Highly motivated and goal - oriented PMO Analyst with strong leadership skills and teh ability to complete projects on time and within budget.
• An innovative professional with teh ability to work diligently in a fast-paced environment able to function in multi-task / multi-system environment with continuous focus on improvement and flexibility
• Worked with Project Management team to manage multiple projects simultaneously to ensure successful project completion.
• Support overall project and deliverables
• Skilled in managing and monitoring project schedules, monitoring project budgets, leading project meetings, and supporting Project Managers, and team members alike.
• Clear written and oral communication skills - report writing, business correspondence, procedural documentation, presentations
• Possess Microsoft Office Applications (Word, Excel, PowerPoint, Outlook), and possesses skills in MS Project, MS Visio, and MS SharePoint.
• Effective team player and communicator, who is self-directed able to work independently and as a team player, innovative, and trustworthy in all confidential matters.
• Able to work with competing/conflicting objectives

PROFESSIONAL EXPERIENCE

Confidential, Hoffman Estates, IL

PMO Analyst

Responsibilities:

• Development and audit of PMO projects, processes and procedures ensuring that project is adherent to Stage Gate requirements
• Process and review incoming SOWs and CRs for submittal (submission for signature; filing signed copies; maintaining templates; updating contract signature tracker)
• SharePoint administrator setting up project folders; accounts, profiles; assigning/deleting roles
• Managed creation of internal shared drive project folder creation
• Provide orientation and training to new DMs and PMs on PMO process and use of Salesforce
• Establish work instructions, process flow documents and training
• Involved with Salesforce administration, reporting, analytics, volume analysis reports and opportunities management
• Update and distribute weekly departmental meeting reports to include revenue projection; project pipeline; Global Bench report, etc.
• Data gathering and analysis work in preparation of monthly project overview report
• Validate and maintain Project Overview on extranet (attend Bi-weekly checkpoint meeting with DMs)
• Support creation and update of projects in BQE (project information, budget, & project control information) with additional responsibility for extraction of data and analysis
• Run and distribute weekly Time & Expense submission report Supporting and monitoring project costs and issuing variance reporting
• Prepare and send out weekly Over budget/No Contract report
• Prepared Global bench reports
• Updated and published active engagements on extranet
• Update and maintain DM and PM job aids
• Create standard templates for project governance
• Developed comprehensive tracking system utilizing Outlook Mailbox properties to manage global contracting system.
• Project Coordinator role assigned to Zurich Insurance.
• Project did not get funded so position was eliminated.

Confidential, Chicago, IL

Project Coordinator

Responsibilities:

• Coordinated across Strategic Accounting Platform working with Project Managers to assist in teh execution of their projects utilizing Microsoft Project and Excel.
• Ran and tracked over allocated resource reports using MS Project
• Assigned tasks to team members using MS Project
• Ran cost reports (budget and over budget resources) using MS Project
• Monitored timelines and flagged potential issues to be addressed using MS Project
• Update necessary SharePoint tracking systems to make sure that project and/or program status is maintained with completeness.
• Managed SharePoint user permissions and created global distribution lists.
• Monitored and update project / program RAIDD log.
• Input relevant information into PMO RAIDD portfolio log.
• Provided PMO Management information on Resource allocation and capacity issue.
• Created and distributed correspondence relevant to teh team project or program.
• Record and distribute meeting minutes.
• Responsible for tracking and ensuring PMO Governance project deliverables were completed and uploaded.
• Monitored, coordinated and communicated project change requests
• Provided ad hoc pivot table reports as requested.

Confidential, Lincolnshire, IL

Project Coordinator

Responsibilities:

• Onboarding of all new contractors and tracking of all IBM resources throughout Walgreens
• Asset Management facilitation.
• Record and distribute meeting minutes.
• Upload and maintain pertinent items on IBM PCB SharePoint site.
• Uploaded WOs and CRs into ITGSO SharePoint site and follow through to execution.

Confidential

Project Coordinator, M&A

Responsibilities:

• Project Coordinator for M&A Group responsible for monitoring acquisition project milestones and tracking of acquisition M&A metrics.
• Worked with Project Management team to manage multiple projects simultaneously to ensure successful project completion.
• Tracked and ensured PMO Governance documentation was completed and uploaded during each phase of projects.
• Participated and led bi-weekly/weekly acquisition project calls.
• Recorded meeting minutes and compiled information into comprehensive reports.
• Created SharePoint acquisition project sites and uploaded pertinent acquisition documentation.
• Managed user access requests for SharePoint.
• Responsible for Global Applications project documentation tracker upkeep of all M&A projects.
• Tracked project progress in accordance with teh project plan.
• Maintained excellent rapport with business partners and customers alike.
• Prepared M&A Acquisition documentation of processes for playbook.

Confidential, Hoffman Estates, IL

Project Coordinator

Responsibilities:

• Project Coordinator for me&TG Group responsible for monitoring Worklenz project date compliance and uploading of project documentation and approval requests.
• Responsible for tracking and ensuring PMO Governance project deliverables were completed and uploaded during each phase of projects.
• Worked with PMO Management on Resource allocation and capacity issues
• Compiled and maintained project reports; updated team members via weekly meetings.
• Processed all vendor invoices and SOWs utilizing budget tracker and teh ECM system.
• Maintained monthly budget accruals for financial forecasting.
• Updated monthly departmental scorecard reports going for Vice President of me&TG organization.
• Responsible for onboarding all new contractors and associates.
• Responsible for upkeep of organizational chart and phone list.

Confidential, Northbrook, IL

Executive Assistant

Responsibilities:

• Executive Assistant to teh Director and team of Business Unit Support for teh Corporate Relations.
• Provide comprehensive support to executives and staff (calendar managements, travel, presentation preparation, customized projects, B2B, Events, Corporate communications, maintaining data bases, Zoomerang surveys, Intranet postings, Intercall and Webex conferences) achieving a track record for meeting productivity, accuracy and custom satisfaction metrics.
• Maintain a comprehensive and organized paper/electronic filing system that yields clear follow up and collateral for client and vendor meetings.
• Process account receivables and expense accounts, assuring prompt bill payments and employee reimbursements.
• Input and processed employee performance appraisals.
• Project managed multiple large business meetings as well as corporate team building events (including catering, compiling and disseminated agenda and material, name tags, pre/post surveys, assessments and evaluations), achieving a track record of meeting delivery, and customer satisfaction metrics.
• Prepare clear, effective presentations (using Power Point and Visio) for Directors and other team members that met specifications.

Confidential, Lake Forest, IL

Executive Assistant

Responsibilities:

• Executive Assistant to teh VP, Leadership & Organization Effectiveness and four Directors of a nationwide leading domestic and international business-to-business distributor (including scheduling and maintaining calendar of appointments, meetings, and travel itineraries as well as presentation development, processing of monthly expense reports, supply ordering, bill payment, and facilitation of new employee on-boarding) achieving a track record for meeting productivity, accuracy and custom satisfaction metrics.
• Successfully reorganized departmental filing system, significantly increasing efficiency through facilitated document retrieval and search time.
• Designed and introduced materials that improved teh efficiency and effectiveness of Talent Success Management program facilitation while reducing production time.
• Managed teh process of compiling materials and prepared documents for Board submission.

Confidential, Madison, WI

Executive Support

Responsibilities:

• Executive Support to teh Director of Customer Service for nationwide employee benefits Administration Company.
• Support includes calendar and daily time management system, presentation development, Excel worksheet and Project Planning Worksheet formulations, expense reporting, ACT Database upkeep and research, record keeping (designed and created numerous binders to track ongoing meetings and projects), travel and conference arrangements, supply ordering, and bill payment. Independently compose, review, edit and approve correspondence on behalf of teh Director.
• Produce departmental Customer Service email and voice mail blasts utilizing Xpedite Software and set-up and downloading client/provider specified databases.
• Responsible for preparation of agenda, meeting materials, note taking, and documentation/communication of action points/key decisions for weekly departmental and executive management meetings.
• Nominated for “Spirit of Excellence” award for design and implementation of Acquisition Post Mortem Review process.
• Designed and implemented company-wide training program for Microsoft Project. Designed company-wide Project Management Worksheet templates. Designated company-wide Visio “power user” responsible for designing TASC strategic plans, training track, product driven, and organizational flowcharts.

Confidential

Executive Assistant

Responsibilities:

• Executive Support for members of teh newly established Electronic Government Office of teh Secretary (Secretary/Governor’s Cabinet Member, Deputy Secretary, Executive Policy Maker, and Legislative Executive Assistant) responsible to teh Governor of Wisconsin.
• Coordinated and maintained teh Secretary and Deputy Secretary’s record keeping system and calendar, scheduling appointments as needed and interacting with teh Governor’s Office, State of Wisconsin inter-agencies, press, and outside vendors.
• Oversaw teh preparation of agenda and materials for meetings with State Representatives, committees, vendors, and management.
• Screened, evaluated and recommended effective action regarding sensitive and confidential correspondence and reports addressed to teh Secretary’s office, bringing important and urgent matters to their attention.
• Independently responded to on behalf of teh Secretary or coordinated a response to administrative, policy matters or constituent issues on a timely basis.
• Assisted in teh process of formulating, developing and preparing speeches for teh Secretary.
• Coordinated data and generated PowerPoint presentations as needed.
• Established travel and conference arrangements.
• Agencies Initial contact to all vendors - receiving pertinent information, reviewing, passing on to appropriate party while tracking teh lobbying efforts of those vendors. Maintained a system for tracking legislation affecting teh agency.

TECHNICAL SKILLS

• MS Office 2013 (Word; Excel; PowerPoint; Outlook)
• MS Project 2013, MS SharePoint
• MS Visio
• BQE (BillQuick Time Billing, Project Mgmt & Accounting)
• Salesforce
• B2B
• Worklenz
• Methodologies used include Waterfall; Agile/Scrum
• SAP
• Zoomerang
• Intercall / WebEx