SUMMARY

• Professional with over 8 years of proven success in Program Management Coordination, ensured timely execution of assigned tasks that included streamlining and simplifying business processes and systems.
• Nominated as chairperson for Project Coordinators Forum, successfully provided vision, strategy and leadership to drive all aspects ‘best practices’ which resulted in building outstanding operating rhythm.

TECHNICAL SKILLS

• MS Project
• MS Office
• MS SharePoint
• MS Visio
• Agile/Waterfall
• SDLC
• Oracle eBusiness Suite
• Basic SAP
• MS Office Suite 2016
• MS Outlook
• Adobe Acrobat
• Windows 10

PROFESSIONAL EXPERIENCE

Confidential - Morristown, NJ

Senior Program Coordinator

Responsibilities:

• Assist with coordination and drafting of reports, analyze and summarize data and information from project teams
• Support Project Managers and Program Manager with contents of presentation materials for management reports
• Ensure timely reporting of weekly project status reports to senior management
• Manage all aspects of Risk Management, Assist PMO with identifying, and tracking risks and issues
• Facilitate weekly Risks meetings, identifying critical issues and helping Project Managers to remove ‘bottlenecks’
• Provide support to Program Manager, monitoring of project performance, ensuring timely implementation
• Create and track project SOWS, Requisitions and Purchase Orders
• Responsible for scheduling of weekly status meetings, taking meeting minutes and documenting ‘action items’
• Prepare monthly variance reports, working with finance analyst to gather and document project budget information
• Assist Program Manager with preparation of various reports covering budget status, forecast reports, and other management reports.
• Responsible for administering the program communication plan and meeting calendar
• Manage all Program files in MS SharePoint ensuring all documents are up to date
• Manage coordinated efforts associated with planning remote meetings across multiple time zones

Confidential - Basking Ridge, NJ

Senior Program Coordinator

Responsibilities:

• Manage tracking of enterprise projects with specific timelines using project management tool
• Support Project Managers and Program Manager to address major issues that may impact client relations
• Work with PMO to develop and maintain standard operational procedures and guidelines ensuring standardization
• Manage timely reporting of weekly project status reports to senior management
• Assisted with development of Project Charters, ensuring distribution for approval
• Facilitate weekly Stakeholders meetings, addressing and documenting all concerns pertaining to project delivery
• Manage all aspects of project documentation, updating Project Plans, application scorecards, and Gantt charts
• Create and track project SOWS, Requisitions and Purchase Orders
• Provide oversight and ensure operational effectiveness of SDLC model.
• Facilitate Steering Committee meetings and ensure all relevant documentation for decisions, is gathered.
• Facilitate weekly Risk Management meetings, to assess risk and issues categories and mitigation plans
• Coordinated resource availability with Human Resource department
• Manage coordinated efforts associated with planning remote meetings across multiple time zones
• Organize and responsible for development of various processes, programs and procedures for complex projects
• Collaborate with department managers to identify project problems and roadblocks

Confidential - Berkeley Heights, NJ

Senior Project Coordinator

Responsibilities:

• Support Project Managers and Program Manager to address major issues that may impact client relations.
• Attend client meetings and assist with determination of business requirements.
• Provide oversight and ensure operational effectiveness of SDLC model.
• Facilitate Steering Committee meetings and ensure all relevant documentation for decisions, is gathered.
• Developed program governance organization chart outlining conceptual view.
• Assist Program Manager with monthly project status Metric\Quad reports.
• Act as business liaison with application development group, ensuring scope of system requirements are met.
• Chair site meetings and distribute minutes to all project team members.
• Ensure clients’ needs are met in a timely and cost effective manner.
• Assist the PM in review of Contractor quotations to ensure fair pricing is recommended for approval.
• Assist with managing and inputting data in PMO Portfolio document in MS Sharepoint.
• Manage and maintain RAID log for various projects in MS Sharepoint.
• Updated the program scorecards with indicators on a weekly basis.
• Responsible for archiving folder files, managing lists and granting permission to Sharepoint users.
• Track and manage project change control requests and change orders in databases.

Confidential - Newark, NJ

Contractor - Senior Network Coordinator

Responsibilities:

• Assist Project and Program Manager with deployment of system servers, routers and switches.
• Schedule and facilitate various work group meetings, document action items and next steps.
• Work as a team member on project to design, support of Cisco LAN, WLAN, WAN enterprise networks
• Facilitate meeting minutes, ensuring follow-ups and proper distribution in a timely manner.
• Serve as the primary interface for all project logistics associated with network infrastructure design meetings.
• Collaborate with other technology groups to implement Cisco routers and switches that support the organization’s long-term needs.
• Manage and monitor network and proactively implement solutions and fixes.
• Track resource expenditure and manage RAID (Risk, Action, Issue and Decision) logs.
• Promote and ensure projects, incidents and change controls to follow ITIL standards.
• Project impact of network initiatives on business users day to day usage.

Confidential, Princeton, NJ

Senior Project Coordinator

Responsibilities:

• Administrative support to Project Manager, reported weekly project status and risks alerts.
• Responsible for managing and reconciliation of project timeline budgets.
• Responsible for scheduling and coordination of project meetings.
• Ability to communicate effectively and work across cross-functional teams.
• Prepared and manage meeting minutes and follow-ups.
• Managed resource onboarding process, ensured availability of resources.
• Ensured distribution of all project correspondence to management team members.
• Assisted Project Managers with eliciting requirements, and determine if a solution has fulfilled the requirement.
• Coordinate weekly project status meetings, followed up on ‘action items’ when needed.
• Assisted with Project Management training and prepared training material for meetings.
• Managed project reports associated with project costs and financial accruals.
• Developed and managed yearly calendar outlining monthly and quarterly project team meetings.