Professional Summary:

A successful finance professional with over 14 years of experience including accounts payable, receivable, income statements, project management.

Technical Skills:

Professional Experience:

Confidential

• Review invoices and credit memos for appropriate documentation, match with packing slips/delivery confirmations, approvals and processing 3-way system match for payment.
• Obtain account statements from vendors, generate reports, and analyze vendor accounts to ensure account accuracy and timely payment, work with vendor and end-users to resolve disputes and payment issues. Write up journal entries as needed for re-class, sales tax accruals, etc.
• Analyze travel requests for all three campuses and District office employees for completeness and ensure accuracy in compliance with Board policy prior to payment issuance of advances or final travel reimbursement. Write up JE's to re-class from prior year prepaid to current year budget.
• Process internal corrections of procurement card posting errors, provide guidance to campus fiscal services on encumbrance corrections i.e. adding/changing account funds, liquidating/closing travel as well as appropriate back-up documentation and completeness to stay within the set Board policy.
• Process weekly payment runs M-TH to include checks and ACH payments, ensure payments are posted and balanced to GL and all invoices are accounted for, amounts and invoices numbers are correct before mailing. Developed process for ease in balancing of AP check run to GL.

Confidential

• Review and process invoices and credit memos for over 400 vendors for appropriate documentation and approval prior to payment, Maintain A/P Vendor data including W-9s on file
• Enter all payable invoices with correct coding, process payment runs with payment methods of check or ACH, obtaining all signatures for checks and distributing checks accordingly
• Process Quarterly Investor Distributions based off prime interest rate
• Reconcile vendor accounts, statements, research and correct discrepancies, ensure sales tax is captured appropriately
• Administrator of company credit card program, both T E and purchasing card
• Worked closely with controller and implementation team to ensure all functions of A/P are captured, tested and implemented into new ERP system.
• Month-end and year end close support and account reconciliation
• Credit Card Analysis/reconciliation to general ledger
• Accounts payable month end/year end reconciliation to general ledger
• 1099 maintenance, processing and year-end tax reporting
• Prepare journal entries from reconciliation findings
• Bi monthly producer payroll payments to dairymen, based on complex calculations of estimated and true-up to state final prices on fats, proteins and various other factors, paid by state mandated timelines

Confidential

• Match and process invoices and credit memos that do not meet the auto-match criteria for over 250 vendors with special attention to HIGH PRIORITY vendors
• Obtain account statement from vendors, generate reports, and analyze vendor accounts to ensure account accuracy and timely payment.
• Reconcile vendor statements, research and correct discrepancies
• Answer all vendor inquiries serve as finance liaison between other departments and vendors to help resolve all differences
• Develop and Maintain internal business policies and procedures for newly acquired companies and products as well as developing desktop procedures for training of new co-workers
• Review and reconcile Receipt Not Vouchered Report for all US locations to ensure current to one year
• Work directly with Finance Analyst/Management on month end close reports
• Provide a high level of customer service to internal and external customers
• Assists in audits and other projects as needed

Confidential

• Ensure payment process remains uninterrupted, executed accurately and on time for all US, Puerto Rico, Canada and Mexico companies, which includes prompt resolution of payment, errors, rejections and returns. Processed payment types check, EFT, tax EFT, Wires, Manual Wires and Manager's Checks, daily positive pay
• Ensure all Sox and Operational Controls related to payments are in compliance.
• Develop and maintain active communication with internal client groups to ensure monthly duties are complete Netting function with International Accounting, US Europe Treasury ACH and Cash GL Account reconciliation with Cash Accounting and Rebate Payments are processed with Contract and Pricing Group
• Work with Business COE on testing in regards to monthly releases and implementations in SAP Liaison between Accounts Payable and IS departments
• Develop and Maintain internal business policies and procedures for all Disbursement functions
• Customer Service and Training of internal client groups
• Streamlined processes between AP and various departments and assisted in several high level projects
• Yearly 1099 regulatory reporting

Confidential

• Process invoices, credit memos and payment requests in JD Edwards for fixed assets, raw materials, goods and services.
• Worked with supplier and end-users to resolve disputes and payment issues, which included high volume customer service Telephone and Email
• Worked closely with procurement in regards to PO resolution for outstanding invoices or receipts
• Reviewed all invoices over 60 days for duplicates, short pays and payment issues, which included review, reconciliation and analyze of supplier statements
• Provide training for new co-workers on both JD Edwards the Accounts Payable Approval System
• Reviewed and reconciled Receipt Not Vouchered Rpt for all PO types, for all US sites in both JDE and SAP
• Misc. tasks such as Alt payees, supplier information gathering, void payments, review reports for supplier hold codes and supplier banking information errors
• Backed-up for Check payment processing in both JD Edwards SAP includes issuing payment, void and stop pays on checks in CitiDirect

Confidential

• Daily Invoicing - batch and transfer all orders to invoices, change distributions and posted to general ledger.
• Daily reconciliation of credit card reports to general ledger to facilitate monthly bank reconciliation for U.S. and Canada.
• Post all cash receipts to customer accounts
• Handled and processed all exceptions from customer cash receipts
• Processed all product action forms credit card refunds to customers, duplicate billings, account adjustments from all sales divisions
• Set-up new customer cards for sales divisions, handle all Canadian and U.S. credit card discrepancies, and backed-up Accounts Payable

Confidential

• Full Cycle Accounts Payable
• Reconcile credit card statements
• Job Cost Stock Billing
• Post labor cost to job
• Keep record of daily cash flow
• Back-up Account Receivable

Confidential

• Customer calls on delinquent accounts
• Reconciliation of delinquent accounts
• Filing of 20-day preliminary notices
• Approved set-up new customer accounts
• Verified signed lien releases
• Month End Reporting statements, retention reports to bank, past due reports to owner
• Posted all cash receipts to customer accounts

Confidential

• Analysis reconciliation of cost recorded in general ledger for machines located in 75-80 branches which included journal entries, accruals, credit accruals re-classes which assisted in providing accurate information on the Income statement
• Interacting on a daily basis with major vendors as well as Branch Regional Managers for resolution of machine related issues
• Manage special projects as assigned by supervisor

Confidential

• Assumed all daily responsibilities for department in supervisors absence liaison between direct reports and management
• Managed daily batch release process
• Completed daily responsibilities of month end close process
• Approved documents going to DMA, Accts. Payable and Fixed Assets
• Responsible for training co-workers assigned to the department
• Verified active machines at the branches, coded invoices, and maintained vendor records files
• Special processing projects as assigned by management