SUMMARY:

• Collaborative Senior Project Coordinator with over 5 years of experience working closely with Project Managers and other technical team members to provide support on global and regulation projects.
• Adept at tracking and monitoring project schedules and budgets updating and reviewing financial status reports and ensuring deliverable deadlines are met.
• Excellent verbal and written communication skills; able to deliver top - notch client interface and support while working effectively with members in a various team environment.
• Experience as a Project Coordinator at global financial services firm
• Knowledge of project management processes and tasks, methodologies and tools
• Experience with MS Project, Open Workbench and Workfront
• Proficient in Microsoft Office, including Outlook
• Experience working with all levels of an organization
• Experience with SharePoint and Clarity
• Knowledge of Project Management Office processes and procedures
• Detail oriented and ability to conceptualize
• Results-oriented and ability to take initiative
• Strong organizational and time management skills
• Ability to work in a fast paced environment
• Worked on a global initiative to transition from outsourced operating model to integrated in-house platform for asset management middle office.
• Successfully identified unique workstream processes including manual and exceptional processes (processes identified, documented, understood).
• Coordinated and follow-up with appropriate engagement and management of outsourced vendor during project based on phased approach.
• Developed and maintained relationships within Confidential, their vendors and service providers during enterprise project.
• Managed project execution to ensure adherence to budget, schedule, and scope: used Clarity to review expenses, updated forecast workbook and updated status report to reflect status
• Monitored and track project milestones using MS Project.
• Tracked draft and completed deliverables using Clarity for document storage.
• Collaborated corporate communication to establish and execute a project communication plan
• Facilitated complex national conference calls
• Followed AWQS framework and completed project documentation based on project size and technology need
• Collaborated with admin team to support over 700 resources both on-shore and off-shore.
• Coordinated the on-boarding of resources: including real estate assignment, technology assignment and access.

TECHNICAL SKILLS:

MS Office Suite

SharePoint

Workfront

Salesforce

Clarity

Quickbooks

Yardi VoyagerAdobe Photoshop

ACT

Waterfall

Agile

Financial Services

Software Development

Sports Agency

Real Estate

CHRONOLOGICAL EXPERIENCE:

Senior Project Coordinator

Confidential

Responsibilities:

• Provided project coordination for global project to transition from outsourced operating model to integrated in-house platform for asset management middle office
• Utilized SharePoint to maintain project documents and other information in the project repository ensuring easy access and usability by the project team
• Arranged meetings, JAD’s, teleconferences, and facilitation meetings, including attendee availability and confirmation, room assignment and documentation as required
• Created agenda and documents minutes for meeting and JAD’s including decisions and action items.
• Worked in partnership with business owners, project manager and business analyst to ensure project deliverables remained on track and aligned with business goals and expectations
• Provided project management for business required industry regulation change which included both technology and business process changes
• Ensured communication of industry regulation and changes of business process cascaded to appropriate portfolio managers and brokers

Office Manager/Executive Assistant

Confidential

Responsibilities:

• Prepare client invoices, Maintain Accounts Receivables, Maintain Accounts Payable and negotiate extended terms, Process and administer Payroll and also work with CPA for monthly closing and forecasting
• Provide overall Office Administration: Order office supplies, troubleshoot minor IT issues and greet incoming guests
• Plan company events to assist with company culture and team building. Human Resources, Accounting & Finance and Executive Assistant
• Provide travel planning as needed for Sales team, Account Manager and CEO
• Provide Contract Administration: draft and execute new sales contracts, update CRM pipeline with details and create new clients in project management CRM
• Provide executive assistant to dynamic CEO
• Human Resources: Coordinate recruitment activities, including updating job descriptions, recruiting, scheduling interviews, onboarding and maintenance of employee files

Office Manager/Executive Assistant

Confidential

Responsibilities:

• Provided administrative and business support to the CEO for a global commercial software development company and support other members of the executive management team
• Proactively managed an additional two C-level’s extremely active and dynamic calendar of appointments; completed expense reports, managing confidential correspondence, arranging complex and detailed travel logistics
• Worked with VP of Sales on weekly reports, annual forecasting of 27M budget and RFP process
• Provided administrative support for four person sales team
• Planned and executed many events ranging from: corporate 20th anniversary, client appreciation events, annual holiday dinner and family summer event to wellness activities such as: weekly boot camps, bike rides and running
• Created and implemented policies and processes which included: on-boarding/off-boarding employees process, expense and travel process/policy and frequently updated contractor and employee manuals
• Anticipated and managed all travel domestic and internationally. Tracked billable travel and prepared invoices
• Handled accounts payable and travel receivables, controlled office inventory and equipment
• Provided IT help desk assistance: set-up new conference/WebEx accounts, order new technology items as directed by CTO, set-up and updated VoIP lines for off-shore development center
• Prepared and assembled quarterly company materials
• Coordinated with Technology team the migration from internal portal to SharePoint
• Created highly effective organizational and filing systems, including quick and thorough indexing/naming convention, hard files and SharePoint storage, resulting in easy access to critical information

Associate Project Manager

Confidential

Responsibilities:

• Experienced and knowledge in technology development following both the waterfall and agile methodologies
• Developed and maintained relationships within Confidential, their vendors and service providers during enterprise project (1.5M budget)
• Managed project execution to ensure adherence to budget, schedule, and scope: used Clarity to review expenses, updated forecast workbook and updated status report to reflect status
• Monitored and track project milestones using MS Project
• Tracked draft and completed deliverables using Clarity for document storage
• Collaborated corporate communication to establish and execute a project communication plan
• Prepared and facilitated status weekly meeting: Prepared agenda, facilitated and followed up on action items
• Was mentored by PMO Director to manage in a confidential and highly intensive pricing increase for FA and AFA’s
• Facilitated complex national conference calls which included: set-up, recorded session and open Q&A
• Followed AWQS framework and completed project documentation based on project size and technology need
• Developed and revise business process models based on as-is functions and then processed end results
• Assisted with creating test plans and user scenarios
• Created PowerPoint decks for meetings and Visio document as well to highlight workflow

Community Manager

Confidential

Responsibilities:

• Administrated rules and regulations according the Board of Directors and as outlined in the Governing documents
• Assisted homeowners with all areas associated to the Association such as repairs to limited common elements
• Reviewed reconciled monthly financial statements and compare to approved to budget
• Prepared the annual budget and capital reserve plan, request for Proposals and Bid Comparisons
• Inspected and coordinated with vendors the maintenance and capital projects on the property and facilities
• Solicited bids for maintenance contractors and construction projects, and participated in the selection of contractors
• Prepared, facilitated and attended the board meetings and homeowner annual meeting
• Oversaw insurance claims on behalf of the Association

Asset Manager

Confidential

Responsibilities:

• Analyzed market and property conditions to develop a market strategy for the pricing and disposition of each property in keeping with HUD approved Marketing Plan
• Managed HUD special program which included service providers (teachers/firefighters/police officers) and $1 home offers to municipals entities
• Conducted weekly review of all listing to ensure proper documentation, photos and/or disclosures are posted
• Reconciled properties closing statements for billing and HUD reporting
• Facilitated and scheduled HUD approved Selling Brokers weekly conference calls
• Reviewed and approved incoming selling broker certification and supporting addenda
• Promoted from Bidding Specialist in 2008
• Prepared and maintained website content management property listings
• Reviewed and awarded online bid offers in accordance with HUD Marketing Plan

Executive Assistant

Confidential

Responsibilities:

• Supported three technology directors’ with calendars and facilitated in delegation of communications
• Collaborated with admin team to support over 700 resources both on-shore and off-shore
• Coordinated the on-boarding of resources: including real estate assignment, technology assignment and access
• Assisted project managers and team leads with vendor statement of works, deliverables and invoicing
• Reviewed, compiled and archived project presentation materials
• Responsible for scheduling training classes with detailed arrangements including food and technology equipment

Development Administrator

Confidential

Responsibilities:

• Coordinated focused sales and marketing campaigns within assigned demographic
• Managed sales funnel to analyze and manage pipeline activity and monitor sales activity
• Supervised sales team of five associates
• Participated in weekly or bi-weekly internal sales and marketing management meetings
• Assisted management with market planning and development; website redesign
• Maintained competitor files of other condo’s in the pipeline for sales or development
• Conducted broker surveys and analyzed results for development team
• Evaluated buyer target markets and proposed strategies to drive traffic to sales center
• Planned events: which included restaurant tasting and a walking tour of the neighborhood guided by Mayor of Minneapolis