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Senior Project Coordinator Resume

SUMMARY:

  • Collaborative Senior Project Coordinator with over 5 years of experience working closely with Project Managers and other technical team members to provide support on global and regulation projects.
  • Adept at tracking and monitoring project schedules and budgets updating and reviewing financial status reports and ensuring deliverable deadlines are met.
  • Excellent verbal and written communication skills; able to deliver top - notch client interface and support while working effectively with members in a various team environment.
  • Experience as a Project Coordinator at global financial services firm
  • Knowledge of project management processes and tasks, methodologies and tools
  • Experience with MS Project, Open Workbench and Workfront
  • Proficient in Microsoft Office, including Outlook
  • Experience working with all levels of an organization
  • Experience with SharePoint and Clarity
  • Knowledge of Project Management Office processes and procedures
  • Detail oriented and ability to conceptualize
  • Results-oriented and ability to take initiative
  • Strong organizational and time management skills
  • Ability to work in a fast paced environment
  • Worked on a global initiative to transition from outsourced operating model to integrated in-house platform for asset management middle office.
  • Successfully identified unique workstream processes including manual and exceptional processes (processes identified, documented, understood).
  • Coordinated and follow-up with appropriate engagement and management of outsourced vendor during project based on phased approach.
  • Developed and maintained relationships within Confidential, their vendors and service providers during enterprise project.
  • Managed project execution to ensure adherence to budget, schedule, and scope: used Clarity to review expenses, updated forecast workbook and updated status report to reflect status
  • Monitored and track project milestones using MS Project.
  • Tracked draft and completed deliverables using Clarity for document storage.
  • Collaborated corporate communication to establish and execute a project communication plan
  • Facilitated complex national conference calls
  • Followed AWQS framework and completed project documentation based on project size and technology need
  • Collaborated with admin team to support over 700 resources both on-shore and off-shore.
  • Coordinated the on-boarding of resources: including real estate assignment, technology assignment and access.

TECHNICAL SKILLS:

MS Office Suite

SharePoint

Workfront

Salesforce

Clarity

Quickbooks

Yardi VoyagerAdobe Photoshop

ACT

Waterfall

Agile

Financial Services

Software Development

Sports Agency

Real Estate

CHRONOLOGICAL EXPERIENCE:

Senior Project Coordinator

Confidential

Responsibilities:

  • Provided project coordination for global project to transition from outsourced operating model to integrated in-house platform for asset management middle office
  • Utilized SharePoint to maintain project documents and other information in the project repository ensuring easy access and usability by the project team
  • Arranged meetings, JAD’s, teleconferences, and facilitation meetings, including attendee availability and confirmation, room assignment and documentation as required
  • Created agenda and documents minutes for meeting and JAD’s including decisions and action items.
  • Worked in partnership with business owners, project manager and business analyst to ensure project deliverables remained on track and aligned with business goals and expectations
  • Provided project management for business required industry regulation change which included both technology and business process changes
  • Ensured communication of industry regulation and changes of business process cascaded to appropriate portfolio managers and brokers

Office Manager/Executive Assistant

Confidential

Responsibilities:

  • Prepare client invoices, Maintain Accounts Receivables, Maintain Accounts Payable and negotiate extended terms, Process and administer Payroll and also work with CPA for monthly closing and forecasting
  • Provide overall Office Administration: Order office supplies, troubleshoot minor IT issues and greet incoming guests
  • Plan company events to assist with company culture and team building. Human Resources, Accounting & Finance and Executive Assistant
  • Provide travel planning as needed for Sales team, Account Manager and CEO
  • Provide Contract Administration: draft and execute new sales contracts, update CRM pipeline with details and create new clients in project management CRM
  • Provide executive assistant to dynamic CEO
  • Human Resources: Coordinate recruitment activities, including updating job descriptions, recruiting, scheduling interviews, onboarding and maintenance of employee files

Office Manager/Executive Assistant

Confidential

Responsibilities:

  • Provided administrative and business support to the CEO for a global commercial software development company and support other members of the executive management team
  • Proactively managed an additional two C-level’s extremely active and dynamic calendar of appointments; completed expense reports, managing confidential correspondence, arranging complex and detailed travel logistics
  • Worked with VP of Sales on weekly reports, annual forecasting of 27M budget and RFP process
  • Provided administrative support for four person sales team
  • Planned and executed many events ranging from: corporate 20th anniversary, client appreciation events, annual holiday dinner and family summer event to wellness activities such as: weekly boot camps, bike rides and running
  • Created and implemented policies and processes which included: on-boarding/off-boarding employees process, expense and travel process/policy and frequently updated contractor and employee manuals
  • Anticipated and managed all travel domestic and internationally. Tracked billable travel and prepared invoices
  • Handled accounts payable and travel receivables, controlled office inventory and equipment
  • Provided IT help desk assistance: set-up new conference/WebEx accounts, order new technology items as directed by CTO, set-up and updated VoIP lines for off-shore development center
  • Prepared and assembled quarterly company materials
  • Coordinated with Technology team the migration from internal portal to SharePoint
  • Created highly effective organizational and filing systems, including quick and thorough indexing/naming convention, hard files and SharePoint storage, resulting in easy access to critical information

Associate Project Manager

Confidential

Responsibilities:

  • Experienced and knowledge in technology development following both the waterfall and agile methodologies
  • Developed and maintained relationships within Confidential, their vendors and service providers during enterprise project (1.5M budget)
  • Managed project execution to ensure adherence to budget, schedule, and scope: used Clarity to review expenses, updated forecast workbook and updated status report to reflect status
  • Monitored and track project milestones using MS Project
  • Tracked draft and completed deliverables using Clarity for document storage
  • Collaborated corporate communication to establish and execute a project communication plan
  • Prepared and facilitated status weekly meeting: Prepared agenda, facilitated and followed up on action items
  • Was mentored by PMO Director to manage in a confidential and highly intensive pricing increase for FA and AFA’s
  • Facilitated complex national conference calls which included: set-up, recorded session and open Q&A
  • Followed AWQS framework and completed project documentation based on project size and technology need
  • Developed and revise business process models based on as-is functions and then processed end results
  • Assisted with creating test plans and user scenarios
  • Created PowerPoint decks for meetings and Visio document as well to highlight workflow

Community Manager

Confidential

Responsibilities:

  • Administrated rules and regulations according the Board of Directors and as outlined in the Governing documents
  • Assisted homeowners with all areas associated to the Association such as repairs to limited common elements
  • Reviewed reconciled monthly financial statements and compare to approved to budget
  • Prepared the annual budget and capital reserve plan, request for Proposals and Bid Comparisons
  • Inspected and coordinated with vendors the maintenance and capital projects on the property and facilities
  • Solicited bids for maintenance contractors and construction projects, and participated in the selection of contractors
  • Prepared, facilitated and attended the board meetings and homeowner annual meeting
  • Oversaw insurance claims on behalf of the Association

Asset Manager

Confidential

Responsibilities:

  • Analyzed market and property conditions to develop a market strategy for the pricing and disposition of each property in keeping with HUD approved Marketing Plan
  • Managed HUD special program which included service providers (teachers/firefighters/police officers) and $1 home offers to municipals entities
  • Conducted weekly review of all listing to ensure proper documentation, photos and/or disclosures are posted
  • Reconciled properties closing statements for billing and HUD reporting
  • Facilitated and scheduled HUD approved Selling Brokers weekly conference calls
  • Reviewed and approved incoming selling broker certification and supporting addenda
  • Promoted from Bidding Specialist in 2008
  • Prepared and maintained website content management property listings
  • Reviewed and awarded online bid offers in accordance with HUD Marketing Plan

Executive Assistant

Confidential

Responsibilities:

  • Supported three technology directors’ with calendars and facilitated in delegation of communications
  • Collaborated with admin team to support over 700 resources both on-shore and off-shore
  • Coordinated the on-boarding of resources: including real estate assignment, technology assignment and access
  • Assisted project managers and team leads with vendor statement of works, deliverables and invoicing
  • Reviewed, compiled and archived project presentation materials
  • Responsible for scheduling training classes with detailed arrangements including food and technology equipment

Development Administrator

Confidential

Responsibilities:

  • Coordinated focused sales and marketing campaigns within assigned demographic
  • Managed sales funnel to analyze and manage pipeline activity and monitor sales activity
  • Supervised sales team of five associates
  • Participated in weekly or bi-weekly internal sales and marketing management meetings
  • Assisted management with market planning and development; website redesign
  • Maintained competitor files of other condo’s in the pipeline for sales or development
  • Conducted broker surveys and analyzed results for development team
  • Evaluated buyer target markets and proposed strategies to drive traffic to sales center
  • Planned events: which included restaurant tasting and a walking tour of the neighborhood guided by Mayor of Minneapolis

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