Project Coordinator Resume Lorton, Virginia - Hire IT People

SUMMARY

Enthusiastic multi - tasker with 5+ years of Project Coordination/ Administrative experience
Meticulous attention to detail and accuracy while staying ahead of deadlines
Proficiency in handling intricate reporting abilities with experiences as a project gate keeper

PROFESSIONAL EXPERIENCE

Confidential

Project Coordinator

Responsibilities:

Facilitate planning, coordinating and delivery for Deployment & Field Services team for over 20+ high level clients/ projects
Working in tandem aside Project Manager, staying ahead of expectations and oversee deadlines
Communicate work objectives, manage risks amongst project deliverables, ensure compliance to standards and provide end to end visibility into the health of projects
Organize delivery and dependencies across multiple teams, promote communication and collaboration across organizations to support the deliverable completion and timeline
Track and analyze purchase orders and equipment to meet required client deadlines
Practice cross departmental collaboration, communicate with external and internal team members
Schedule proper onsite resources, pre-install meetings and RTI verifications
Monitor forthcoming project completions to ensure smooth Support Transition process
Drive productivity and meet customer needs for Confidential POS implementations
Be an advocate for our clients and field to meet tight timelines and overall customer satisfaction

Confidential, Lorton, Virginia

Project Coordinator

Responsibilities:

Utilize remote collaboration tools for internal/ external meetings: Zoom, Dropbox, Smart Sheet, Microsoft Team, WebEx
Place subcontractor bids to provide cost savings to the team while building relationships with suppliers to ensure best pricing
Generate purchase requisitions and maintain equipment/delivery status while updating financial systems
Sustain confidential databases and files, present any necessary documents/ reports to clients for project life cycle exposure
Produce and publish project status updates and all key metric reports required for projects throughout team
Communicate regularly with Project Manager, Program Manager, and other project staff to address and resolve difficulties for timely project completions
80% Remote

Confidential, McLean, Virginia

Project Procurement Coordinator

Responsibilities:

Acted as lead Coordinator to assist procurement on 23 full scope projects, including status updates, order confirmations, delivery information, internal and external communications, vendor relations, and managing logistics and detailed timelines within a defined scope of work.
Worked directly with designers to source suppliers to meet Hilton brand specification requirements and design intent
Versed in interpreting and converting detailed interior design specifications into purchase orders for distribution to suppliers.
Prepared daily reports such as designer approval report, project status report using SalesForce and Microsoft Excel
Monitored logistics to verify products are delivered and installed per the customer’s required due dates and schedules
Ran RFQs to ensure most competitive pricing for clients which included working closely with vendors daily
Ensure vendor payment terms are met with HSM’s requirements, invoice collection pre project close outs
Monitor, analyze vendor/ supplier performance tracker to identify quality control/ improvements to ensure best line of product and service for HSM customers
Presented reporting to ownership groups, general contractors, FF&E installers, and Project Managers via weekly call

Confidential, Fairfax, Virginia

Engineering and Inspections Coordinator

Responsibilities:

Processed and logged over 10,000 Engineering and Inspections records, converting into a digital format utilizing self-created process, allowing future records to be processed and stored in an easier and more secure platform
Developed role by defining all duties and responsibilities which established the position inside the department, as well as functional relationship with external departments including Marketing and Accounting.
Presented to Senior Management regarding digitizing engineering records and documentations, organized documents for future

Confidential, McLean, Virginia

Office Administrator

Responsibilities:

Assisted finance with vendor invoice audit, task included transcribing hundreds of lines of data and accounting for over $300K in costs.
Provided rapid solutions to all facility related issues and rendered guidance to all departments regarding conference areas, travel arrangements, and served as the primary POC regarding all inter-employee directory services
Supported necessary departmental projects and assisted on executing complex tasks required around the office
Acted as technical coordinator for Engineering Department, performing several duties including updating and publishing daily health check reports and providing technical summaries for all staff following team meetings
Restructured new hire on-boarding process by coordinating an efficient method among the new hire team