Administrative Assistant support

Skills

Employment History:

Confidential

Property Manager/Executive Assistant

• Coordinate schedules, tasks, and resources related to projects
• Responsible for generating correspondence, presentations and other materials
• Schedule all maintenance and repairs with vendors and contractors
• Management reporting and organizational planning
• Creation and maintenance of filing system
• Responsible for A/R and A/P, such as: bill payment, generation and processing of invoices, monthly reconciliation
• Designed Web page content and layout, and periodically edit as needed
• Prepare advertisements for lease or rent, facilitate property showings, and tenant selection
• Issuance of rental or lease agreements, collection of deposits and rent, and oversee evictions
• Resolve tenant issues
• Responsible for sorting and prioritizing mail

Confidential

Operations Manager

• Improved the operational systems, processes and policies in support of organizations mission - specifically, support better management reporting, information flow and management, business process and organizational planning
• Managed and increased the effectiveness and efficiency of Support Services HR, IT and Finance , through improvements to each function as well as coordination and communication between support and business functions
• Long-term planning, including an initiative geared toward operational excellence
• Financial management and planning
• Management of agency budget in coordination with the Executive Director
• Development of individual program budgets, and organized fiscal documents
• Invoicing to funding sources, including calculation of completed units of service
• Disbursement of checks for agency expenses, and payroll management
• Regular meetings with President and CEO around fiscal planning
• Supervised and coached office manager on a weekly basis
• Closing and settlement of properties
• Management of staff

Confidential

Executive Assistant

• Provided support to the Senior Vice President and to Strategic Initiatives staff
• Responsible for calendar management
• Maintained corporate records and provided general office management
• Utilized strong organizational skills and the ability to work in a high-paced and demanding business environment
• Assisted with the management of the grant and contracts process
• Established excellent rapport with internal and external customers
• Developed knowledge of key customers and priority relationships
• Organized logistics and assisted with team meetings on various initiatives and projects
• Handled travel arrangements and processed expense reports

Confidential

Assistant to the VP

• Supported Vice President/Baltimore Area Manager
• Operated as main contact for vendors
• Interacted with clients and contractors regarding bid procurements
• Assisted Project Managers with construction and design projects as needed
• Responsible for calendar management
• Generated fax transmittals, correspondence and PowerPoint presentations
• Organized and maintained filing system
• Coordinated scheduling for conference room usage
• Coordinated collection and preparation of expense reports for Senior Associates
• Trained temporary staff on office procedures, mailings and computer software
• Responsible for nightly closing
• Maintained and ordered the supplies for the entire office
• Generated, revised and followed-up on financial documents for the Project Managers
• Planned and organized quarterly Project Managers' meetings for the region
• Planned and coordinated annual holiday celebration for the Department of Public Works' employees one of Heery International's largest clients in the region

Confidential

Senior Medical Office Coordinator

• Edited clinic notes for the Dermatology physicians
• Scheduled, registered and checked out patients
• Coordinated office functions such as computer, telephone and technical support
• Supervised and coordinated functions such as work schedules, attending coverage and rotation. Operated as a liaison between faculty and support staff
• Responsible for maintaining the Director's calendar and scheduling vendors and departmental meetings
• Responsible for overseeing the progress and completion of newly built Dermatology facilities
• Coordinated the purchase of new office equipment and phase-in process
• Ordered and maintained the office and medical supplies, and served as the contact for vendors
• Trained temporary staff on voicemail, computer system, and software programs
• Performed as a back-up to the Certified Medical Assistant and Patient Service Coordinator
• Implemented and maintained office procedures and a filing system

Confidential

Administrative Assistant to the Executive Offices

• Performed correspondent and subject data entry
• Responsible for scanning the Governor's mail into the Letter Scanning and Routing System
• Operated the Autopen to sign the Governor's signature and mailed out response letters
• Prepared and sent out student packs
• Generated bi-monthly delinquency reports
• Utilized customer service skills by answering constituent inquiries and forwarding them to the appropriate State Agency

Confidential

Baltimore City Census Manager

• Coordinated census events in conjunction with elected officials and community leaders
• Researched demographics of the Baltimore regional area for census outreach strategies
• Increased the funding for residents in Baltimore City by 330,000.00
• Initiated a radio-thon with WOLB
• Composed and performed commercials for Radio One
• Presented a final report to the Governor regarding projected census outcome

Confidential

Assistant to the President and CEO

• Coordinated the monthly board meetings, travel and scheduling
• Assisted the President and CEO with preparation of a 6 million budget
• Researched communication briefings for weekly and daily publications
• Revised the executive office filing system for better efficiency and accessibility