SKILLS:

Microsoft Office Suite - Word, Excel, PowerPoint and Outlook. Ariba and SAP for Procurement purposes. Ketera, for catalog pricing management. Ariba Contracts Workbench for Contract Management. Apple iworks software. Lotus Software - Word Processing, 1-2-3 and Notes. SharePoint. Shareholder Management System (SMS). Lean Sigma White Belt

PROFESSIONAL EXPERIENCE:

Confidential

Project Coordinator

Washington, DC

Responsibilities:

• Coordinate domestic and international travel logistics, and prepare detailed itineraries
• Schedule and coordinate logistics for meetings, conferences, and special events (onsite and offsite)
• Compose biographies, briefing memos, thank you letters, and meetings notes to comply with office standards
• Ensure that all event donations and sponsorships comply with FCPA compliance codes and requirements
• Support team of International Government Affairs Managers/Representatives
• Arrange/coordinate most details, to include all logistics, for executive visits to Confidential ’s WDC office

Confidential

eProcurement Specialist

Moon Township, PA

• Prepare Confidential ’s Appalachian Mountain Business Unit for the Ariba 9R1 upgrade
• Train suppliers and internal ( Confidential ) users in the Ariba Buyer module as well as Ariba Contract Workbench
• Drive proper procurement behaviors to comply with all compliance guidelines
• Assist the Invoice Processors with proper routing of invoice entries in Ariba
• Create service orders and maintain a tracking sheet of such that the entire Supply Chain Department utilizes
• Ensure that service orders and approval chains are Sarbanes Oxley (SOX) compliant

Confidential

Service Delivery Transformation Specialist

San Ramon, CA

• Manage procurement support for the Global Lubricants Indirect Spend conversion initiative
• Support Category Manager in developing change management plan for procurement spend
• Engage key suppliers for conversion into Ariba Buyer based ordering channels
• Train suppliers and internal ( Confidential ) users in the Ariba Buyer module as well as Ariba Contract Workbench
• Drive proper procurement behaviors to comply with all compliance guidelines
• Advise and guide colleagues with respect to vendor contract set up requirements and recommendations

Confidential 

Buyer

San Ramon, CA

• Produce purchase and service orders against master and one - time agreements in SAP and Ariba
• Set up vendors with one-time agreements utilizing proper supplier qualification processes
• Use preferred agreements for purchasing capital equipment and services for projects, verifying that contract is valid and pricing accurate
• Work with Category Management team to identify supplier contracts and e-Catalogues and utilize catalogues for buying activity
• Assist Business Partners to develop comprehensive scopes of work (SOW) and contract summaries
• Work with Accounts Payable in resolving any outstanding invoice issues so that vendors are paid for services/goods received

Confidential

Procurement Administrative Assistant

San Ramon, CA

• Maintain Vice President of Procurement’s calendar and use judgment when scheduling appointments
• Schedule and coordinate logistics for meetings, conferences, and special events (onsite and offsite)
• Screen telephone inquiries and email in-box and take initiative to handle calls and replies as appropriate
• Prepare responses as appropriate with proper handling of sensitive and confidential material
• Effectively represent the Vice President’s office to a broad array of contacts within Confidential and outside organizations
• Coordinate domestic and international travel logistics, and prepare detailed itineraries
• Track and coordinate Vice President’s business/personal trip requirements (i.e., passports, visas, immunizations, photos, etc.) to ensure timely compliance and adherence
• Prepare TEA (Travel and Expense) reports on behalf of Vice President
• Manage MDT (Manager’s Desk Top), which contains confidential Human Resources information on behalf of Vice President

Confidential

Executive Assistant

Salt Lake City, UT

• Arrange international airline travel, ground transportation and hotel accommodations around a volatile schedule
• Independently compose outgoing correspondence and manage a very busy inbox
• Analyze construction industry-specific reports to effectively direct detailed marketing information to prospective clients
• Generate organizational materials for client meetings using PowerPoint and other similar applications
• Process leads to sales representatives and implement an administrative strategy focused on efficiency

Confidential

Administrative Assistant

Chicago, IL

• Compile and analyze a large volume of sales reports for Regional Vice President
• Arrange international travel, ground transportation and hotel accommodations around a volatile schedule
• Plan and organize all logistics for elaborate company-hosted showroom events
• Act as Office Manager

Confidential

Purchasing Agent/Expediter

Irvine, CA

• Perform a variety of administrative duties for President/Owner of company
• Generate purchase orders to vendors for jobsite installations
• Track shipments to ensure correct arrival according to a critical install schedule
• Schedule and coordinate product presentations for Project Managers

Confidential  

Office Manager

Santa Ana, CA

• Manage all Accounts Payable and Receivable
• Maintain correct customer information and continuously organize a large sales leads file
• Assist sales representatives as needed
• Oversee staff of two Administrative Assistants