SUMMARY:

• Results oriented procurement specialist with 15+ years of purchasing background who takes job ownership and pride in the quality of their work.
• Experience in the pharmaceutical, specialty chemical, household products, cosmetic and computer consulting industries.
• Capable of working both independently and in a team environment.
• Excellent written and oral skills. Outstanding organizational skills. Ability to quickly adapt to changing situations.
• Knack of maintaining a calm presence while performing under pressure.
• Thrive in deadline - driven environments. Desire to advance with further training and knowledge of company.
• Comprehension of and speak some French.

TECHNICAL SKILLS:

• Ariba Buyer 9.0 SAP NEXTS 9.0,
• MS Word (Advanced) MS Excel (Intermediate) Lotus Notes,
• MS PowerPoint (Advanced) MS Outlook (Basic) MS Access (Beginner),
• MS Project (Beginner) MS Visio (Beginner ) Category Management.

PROFESSIONAL EXPERIENCE:

Confidential, Bridgewater, NJ

Contract Coordinator 

Responsibilities:

• Contracted through Huntsville Executive Search
• Reviewed all contract requests against local contract approval policies
• Created and managed contract workspace content and tasks in NEXTS (Ariba Contract Management)
• Monitored the progress of contracts through the contract process and all phases through completion
• Facilitated the contract approval process while working with business owner through contract execution
• Ensured compliance with local contract approval policies and spend management strategies
• Performed Sarbanes Oxley controls and supported compliance as needed
• Liaison with business owner, legal and supplier for issue resolution and to ensure clarity of MSAs, SOWs and IPAs
• Provided assistance and/or training to business owners in all aspects of NEXTS functionality as necessary
• Trained new co-workers in departmental processes and procedures

Confidential

Executive Assistant

• Consolidated financial reporting of Independent Marketing Directors for Executive Marketing Director
• Reviewed/placed orders obtained by Executive Marketing Director
• Ensured timely delivery of orders

Confidential

Project Coordinator

• Gathered procurement related information for client upgrade projects
• Provided input relating to procurement processes
• Identified criteria for vendor database establishment and cleansing
• Coordinated meeting participation of consultants with project leads
• Documented materials to be used for training of upgraded applications

Confidential, Princeton, NJ

Buyer 

• Managed all aspects of procurement for assigned categories - Office Supplies, Equipment, Furniture, Travel, Fleet, Lab Supplies, Promotional Materials, Marketing, Capital Construction Projects
• Worked with internal business partners to create RFPs, RFQs and RFIs for projects as required
• Negotiated purchase agreements/contracts; communicated/recommended buy to internal business partners
• Resolved daily issues in support of the internal customer needs
• Sourced new and managed current suppliers / Maintained vendor master data
• Negotiated to obtain cost savings and maintain quality products and/or services
• Monitored departmental purchasing policy and reported Sarbanes Oxley compliance
• Participated in upgrade and testing of new version of Ariba Buyer.
• Trained co-workers on procurement policy, and use of Ariba Buyer
• Documented company specific training materials for use of Ariba Buyer
• Achieved cost savings of 15.5% on expenditures of $25,000,000
• Expedited and followed-up on purchase orders; reconciled invoice discrepancies
• Maintained purchase order detail including required backup documentation and change orders.
• Established Blanket Purchase Orders for repetitive purchases of indirect materials

Confidential, New York, NY

Office Administrator

• Managed business and all aspects of office operations
• Provided administrative support to internal organization and outside agents as required
• Created, revised and issued consulting agreements for clients and contracted employees
• Verified, reported and maintained accurate payroll records and personnel files
• Established, organized and maintained filing system
• Analyzed, processed and maintained A/P, A/R, client billing, and collections
• Scheduled and maintained appointments on President’s calendar

Confidential, Hightstown, NJ

Marketing/Export Sales Assistant

• Communicated on daily basis with overseas agents about requests and answers to inquiries
• Reported export sales figures by country and region
• Ensured timely worldwide distribution of new product availability announcements
• Organized domestic and international travel arrangements including agent training sessions and social events
• Tracked departmental expenses on an ongoing basis - reported monthly figures
• Maintained and tracked technical service requests providing customer support and satisfaction
• Compiled and prepared weekly Worldwide Sales and Marketing Report for company distribution
• Responded to web page information requests
• Provided administrative support to nine department members

Confidential, Princeton, NJ

Purchasing Coordinator

• Completed implementation of purchase order processing software program reducing average purchase order hard copy turnaround time by seven days
• Assisted in design and implementation of new purchase order procedure eliminating hassle time for six colleagues
• Maintained record of open purchase orders; reported open orders on a monthly basis
• Organized departmental paper usage reduction, decreasing waste by 48%
• Initiated establishment of blanket purchase orders for MRO suppliers eliminating necessity to issue and process routine purchase orders