SUMMARY:

• Project Coordinator/administrative Professional with a wide range of project and administration skills.
• Is flexible with strong problem solving skills; works independently or in a team environment. A consistently high contributor that will run with projects with little training, is accurate with excellent time management skills.
• Depth of experience: Several high level global team projects such as Window7 Team and PMO support for the Global Complaint Handling (GCH Release 4) project, support of VP and Sr. Director level, New Hire set up and field onboarding, AP/Buyer/Accounting, vendor accounts (reconciliation and much communication), maintain data systems, SAP, JDEdwards, MRCS and eCats,.(many more)

AREAS OF EXPERTISE:

Project Coordinator/Administration:

• BS Degree (Business)
• Program coordinator for GCH Release 4
• Project coordinator for Win7 Implementation
• Large AP and Supply Chain projects
• Flexible and can switch gears easily
• Excellent data management and systems skills
• First - rate at coordinating projects - multi-task, independent and self-motivated
• Deadline and goal oriented-under pressure
• Project support for high level management
• Exceptional at communication between company departments, internal and external
• All administrative tasks to do with managing VP and Sr. Dir.

Finance - SAP & JDEdwards:

• General Ledger Accountant
• Reconcile external & internal accounts
• Month end JE, reporting, and reconciliations
• Detail Spending issues
• Support R/3 reporting (SAP)
• Support SOX testing for goods receipt/invoice receipts (GRIR), Cycle counts, and Interface code
• Maintenance of GRIR
• Pivot Tables Charts, Vlookup-advanced excel
• Accruals-perform account adjustments/analysis
• Monthly analysis of 5 reports

Purchasing - SAP - JDEdwards (COMPAS):

• Procure materials, products, and services to support manufacturing
• Problem solve problem purchase orders
• Research and pay past due invoices
• Systems corrections, updating, and analysis relating to purchase orders
• Customer service issues with vendors
• SOX (Sarbanes Oxley)
• Researched and corrected pre audit potential findings in system
• Key person for returns, corrective actions, managed supplier weekly conference calls to resolve DM and return issues

Clinical - MedNet, Vision Tracker, eCats, MRCS:

• Vision Tracker Research Coordinator-one of two people trained on Vision Tracker at Confidential
• Key go to person - Invoices, Purchase Orders-OneSource, Readsoft Invoice request and lookup - Customer service issues with vendors
• MedNet systems analyst project coordinator - Completed 1 month ahead of schedule
• Collaborated with Latin America - Mexico and Brazil with eCats requests.
• Collaborated with other Clinical groups to maintain monthly and quarterly reports
• Many more everyday tasks.

PROFESSIONAL EXPERIENCE:

Confidential, Mounds View

Clinical Research Coordinator

Responsibilities:

• Maintained Latin America PO’s, invoices, vendors, and financial issues. (OneSource & Readsoft)
• Lagging Studies – Congresses - eCats/contracts -Cryo-AF - ERP (External Research Projects) ethics committee/quarter ERP updates - Tracking expense reporting, projects/research - Improve SCA - Innovation Jam, SSMP - AP projects/Invoices - Study Activation checklist regarding debarments of LatinAm investigators - Vision Tracker - Collaborated with other teams to maintain ERP studies on Vision Tracker and MedNet - Many more everyday tasks. - Manager was always amazed how fast I completed projects.

Confidential

Executive Administrative Assistant to VP & Sr. Director

• Support and collaborate with team to create a brand new acquisition/business at Confidential to help get it off the ground.
• Support fast paced VP & Sr. Director with mass calendaring, expense reports and coordination. All domestic and international travel - Many schedule changes and on the spot needs while out of the office at conventions and out of the country. Many Webex Meetings.
• Support development teams of 10 with any/all needs.
• PO’s, supply vendor contact, communication and monitor invoices for launch of new acquisition product. Schedule New Field Sales employee’s interviews and collaborating with candidates, HR recruiter and District Manager for the hiring and onboarding of 14 new Field sales people.
• Enter and create new contracts in to eCats. Monitor contracts for expiration detail
• Independently created and documented new processes for all tasks.
• Managing convention website.

Confidential, Mounds View

Project Coordinator/Administrative

• Resource for 4 cost centers Supported 3 directors 2 Sr. Directors and 50 staff.
• Finance, accruals, reclasses, invoicing for 25 contracts-Project-balanced budget for Sr. Director.
• Purchase orders (OneSource)-Excel Projects.
• Managed the Clinical Leader research of articles and website.
• Managed and set up AAPC webinars to attain CEU credits for Medicare update.
• Managed Coverage, Coding and Reimbursement Customer website
• Assisted with the planning of the National Meetings.
• Update database (MRCS)-Project.
• Managed contracts – eCats (HEARTmark).
• Manage laptop loaner.
• Managed SharePoint site.
• Calendaring/Travel, webex, meetings, arranged events with food.
• Contacted candidates, set up interviews, arranged travel & hotels for field sales.
• Managed/requested imaging and printing-EUA’s – Badges etc

Confidential, Nicollet Mall, MN

IT Project Coordinator

• Creating Test Scripts in Quality Center (Citrix).
• Testing product and applications for a newly developed Siebel for SAP project.
• Managed the 2011 ending Hypercare tracking spreadsheet.
• Tested implementation forms and requested changes to match template form.
• Documentum MRCS – create and approve workflows for approval.
• Frequently communicated with Program Operations Manager on reporting, charts and budget – created charts for monthly budget meetings.
• Assisting GCH helpdesk in customer service request and work issues.
• Managed IBM contractor’s accesses, badge updates and set up workstations for new contractors.

Confidential, Mounds View

Project Coordinator/Administrative

• Support VP and 4 directors plus 40 staff with live meetings/meals, travel, agendas plus more.
• Manage CRDM Windows7 Deployment Team at Mounds View and Operations Hqtrs.
• Manage and coordinate all data issues.
• Manage the computer, hardware and loaner program in IT.
• Partner with Directors on complaint handling issues.

Confidential, Perfusion Brooklyn Park

Supply Chain/Project Coordinator/Buyer

• Managed and authorized the cleanup of $6M of past due invoices, Prodagio, A/P and Buyers.
• Managed NCMR’s for the Perfusion electronics business – working with engineers, meeting with suppliers, commodity and buyer personnel. Cleanup of 40 NCMR’s and attained corrective actions in two months.
• Worked with chemical manager to determine and analyze the chemical usage for FY2010.
• Key person to train buyers on SAP financial and buyer launch coming up in FY2011.