PROFESSIONAL EXPERIENCE:

Confidential, Princeton, NJ

Project Coordinator

Responsibilities:

• Coordinates and manages the logistics and submission of the Covered Communication to the appropriate Reviewer(s).
• Annotates documents during Live PRC Reviews and ensures information is accurately captured.
• Assess PRC submission in an Approved Routing System for accuracy and completeness.
• Assign the PRC Review date (month/day/year).
• Assign the Covered Communication to appropriate Reviewer(s) in an Approved Routing System.
• Ensure that the meeting agenda is reasonable to cover the required material in the allotted time at the meeting.
• Advise Reviewers of review time (five (5) business days for initial
• Maintain promotional pieces for expiration review.

Confidential, Virtual Office, NJ

Project Coordinator

Responsibilities:

• Coordination and management of the project deliverables and related activities required according to the customer specific project plan
• Maintain deployment schedules, track resources (internal/external) and materials for successful deployment, manage and track customer required documentation deliverables, provide timely project status reports and assist in - market team to ensure project milestones are met
• Responsible for developing Project reports applicable to the Project SOW/Contract and requested customer formats focusing on the identified milestone deliverables as well as analyzing Project reports to assure Project milestones are being met
• Reports any discrepancies to the Project/Program Managers along with recommended resolutions
• Interface with installation team to support tracking sites
• Quality check sites to ensure all issues are addressed and status is maintained
• High level requirements is maintained with the understanding and experience of site implementation, outside plant related projects, project scheduling and management, financial tracking, Confidential 's Field Scheduling Tool (FST) and Customer's CASPR online project system

Confidential, Lebanon, NJ

Project Coordinator/Office Engineer

Responsibilities:

• Partnered with New Jersey Turnpike Executives and Resident Engineer in managing a $52M contract budget
• Assisted with the program development and coordination of government contract firms
• Coordinated and managed the set-up of the largest of the three (3) field offices on the project; which included IT, furniture builders and movers, office equipment, compliance with Township codes, staffing orientation, distribution of safety supplies and field equipment, etc.
• Managed and coordinated new employee orientation to the project; payroll, company benefits, training, etc.
• Created, prepared and oversaw preparation of numerous reports project-wide and within the contract specifications of NJTA
• Assisted in preparation of the submittal schedule as required to meet construction schedule and coordinated submissions with subcontractors.
• Managed overall responsibility for submittals, including check for accuracy, transmittals to and from subcontractors, designers, and RE, and maintaining logs. Expedited processing of submittals when necessary to avoid delays in construction schedule. Keeps RE abreast of submissions that will impact schedule.
• Prepared RFIs for the project design team, RE, and/or structural engineer of record to clarify technical issues concerning the project. Ensured that information received in response to RFIs is routed to the applicable field staff.
• Processed monthly and interim contract payment estimates utilizing the NJTA CAPEX
• Assisted RE with creating and preparation of Change Orders and Change of Plans to the Contract to submit to the client
• Reviewed and approved Inspectors Daily Reports (IDR), processed utility and material testing invoices, and lane closing requests
• Assisted in compiling closeout documents including as-built drawings, guarantees, warranties, service manuals and other related documents for delivery to the client.
• Recorded and prepared meeting minutes for Progress and Field Meetings

Confidential, Bensalem, PA

Executive/Personal Assistant to President

Responsibilities:

• Demonstrated understanding of the executives area of responsibility in order to provide high degree of comfortable decision-making ability on day-to-day questions, as well as properly prioritize all requests coming to/from the president
• Maintained calendar and coordinated both internal and external meetings including meeting space arrangements, IT and conferencing requirements, catering, and, when needed, lodging accommodations, as well as coordinated the assembly and distribution of any materials needed
• Created and developed PowerPoint presentations for Executive Team and Company Board meetings
• Coordinated all domestic and international travel arrangements both for personal and professional agendas
• Maintained and developed budget criteria for executive team
• Managed a team of six (6) Executive Assistants to prioritize goal setting and development while coaching and mentoring individuals in next-level management
• Created and maintained any spreadsheets, presentations, programs or processes necessary as appropriate for the functional area
• Oversaw and performed any personal requests to the President; appointments, finances, coordination of family events with high level of discretion and demeanor

Confidential, Princeton, NJ

Executive Assistant

Responsibilities:

• Supported Executive Team and Senior Director of Marketing Services with general administrative support
• Supported members of the Senior Leadership Team Focus drawn to eMarketing website reporting projects; launching of new websites, maintaining DNS sites for the company, and patient/customer rebates system
• Created and maintained department Intraweb with up-to-date information for employees
• Maintained and oversaw all project budgets and contracts for all four (4) units
• Prepared all department presentations including the annual Marketing Services Functional Plan
• Coordinated with HR all hiring of new employees, processes paperwork and implements the on-boarding requirements
• Organized all department team off-site meetings including working/team building activities

Senior Coordinator

Confidential

Responsibilities:

• Utilized organizational and problem solving skills to reduce the burden on the Associate Director wherever possible by proactively handling work issues
• Managed Associate Director’s business calendar to ensure expeditious flow of communications and information internally with other Novo Nordisk departments and externally with consultants and vendors
• Handled confidential matters with discretion and professionalism
• Assisted in organizing team off-site meetings, company holiday parties, and company picnics
• Utilized Convention Event Manager System (CEM) to update CEM website with all housing information for conventions
• Created and disbursed convention communications to attendees and staffers
• Created/developed registration websites for POA and Circle of Excellence sales meetings
• Ensured meeting profile forms are complete and deliver to vendor for coordination of meeting attendee’ s travel
• Coordinated logistics and generated shipping grid for all internal and external meeting execution needs