TECHNICAL SKILLS:

• Microsoft Outlook
• Word
• PowerPoint
• Excel and Visio
• Adobe
• Doodle Poll
• Concur
• Google Analytics
• SharePoint
• WebEx

PROFESSIONAL EXPERIENCE:

Confidential, Washington, DC

Project Coordinator

Responsibilities:

• Supported high profile Senior Client Partner at prestigious talent advisory firm
• Managed heavy Senior Client Partner calendar; scheduled a high volume of calls, video conferences, in - person interviews, bi-weekly status update meetings, weekly team meetings and candidate prep calls
• Scheduled all Senior Client Partner travel logistics, created itineraries, and prepared and submitted expense reports
• Drafted and formatted PowerPoint presentations and letter proposals
• Opened and closed opportunities and engagements
• Managed all meeting (and travel) logistics for client search committees at Korn Ferry offices and off-site locations
• Processed candidate education verifications/background checks through FRASCO, formatted candidate resumes
• Initiated Korn Ferry’s Four Dimensional Executive Assessments - Clients Job Profiles and Candidate Assessments
• Uploaded all search related documents into internal database
• Reviewed monthly client billing and collections, approved invoices, and submitted candidate reimbursements

Confidential, Bethesda, MD

Executive Assistant

Responsibilities:

• Supported the President and CEO (and CFO/COO and the SVP of Sales and Marketing - aka “Executive Office”)
• Served as liaison between the Executive Office, other departments and the parent company (Ameritas),Calvert’s Board of Directors, and the Calvert Foundation
• Acted as gatekeeper to high-demand Executive Office
• Managed demanding calendars; scheduled meetings and calls with internal and external contacts, and coordinated speaking events and activities of the President and CEO
• Arranged travel and logistics, coordinated itineraries and agendas, submitted accurate expense reports, and reconciled credit card statements
• Maintained the President and CEO’s records and correspondence, organized, proofread, prepared and compiled documents, presentations and reports, and expedited work with minimal direction
• Represented the President and CEO by attending meetings and documenting notes
• Assisted with planning and execution of Calvert’s All Associates meetings and events of the Executive Office and other departments, Calvert’s meetings of the Board and parent company, and the Calvert Foundation
• Served as an agent of the Engagement Committee team to improve quality results by studying, evaluating and redesigning processes, and assisted in implementing change
• Liaised with Human Resources to assist with scheduling candidate interviews, logistics and onboarding
• Maximized executive's time by reading, researching, routing and drafting correspondence, collecting information and initiating communications
• Previously monitored SharePoint projects of direct reports to the President and CEO, and generated weekly reports derived from Google Analytics

Confidential, New York, NY

Executive Assistant

Responsibilities:

• Supported the offices of the President and Chief Operating Officer, Legal Counsel and the Executive Leadership Team - consisting of 8 departmental Vice Presidents
• Managed multiple extensive calendar schedules; set up monthly/bi-weekly status meetings with the Presidents and each of their direct reports as well as with other managers
• Coordinated financial planning and operations meetings across 9 global divisions
• Arranged global travel and meeting logistics; advised executives of country requirements and fees, collected necessary travel documentation for agencies/consulates submission for acquisition and/or renewal of visas and passports
• Scheduled company-wide Global Town Hall meetings; compiled presentation materials, and coordinated multi-media components with the IT department
• Coordinated interdepartmental members for group lunch meetings with the President/COO
• Managed the collection, consolidation and submission of divisional reports to upper management
• Input travel and entertainment expenses for managers and members of the ELT and followed payment processes through the system to ensure timely reimbursements
• Organized Board of Directors meetings and logistics; liaised with Board members and their offices; produced, prepared and consigned reports and presentation materials for Board members’ review and use at Board meetings
• Liaised with the Human Resources, recruiters and candidates to schedule in office and off-site interviews
• Coordinated events internally, nationally and abroad with ELT, vendors and clients. Received client correspondence and consumer calls; provided resolution or referrals to appropriate party
• Maintained company correspondence for charity events, proposals and documents for recordkeeping and protocol
• Designed quarterly newsletter to aggregate information and, in partnership with HR, to report company-wide announcements, activities and departmental highlights

Confidential, Smyrna, GA

Executive Assistant

Responsibilities:

• Provided support to the Immunology Business Unit (IBU), Vice President and General Manager,Sr. Marketing Director and Director of Specialty Pharmacy
• Responsible for handling global travel arrangements and calendar management
• Planned, organized and scheduled departmental meetings and weekly staff meetings of VP/GM and Directors, recorded minutes, action plans, and follow-up to ensure objectives were achieved
• Collaborated with meeting planners, purchasing/vendors to assure accuracy and materials delivery
• Assisted brand teams with launch meetings, created and produced an annual team yearbook for over 300 employees
• Provided brand team with program support for the Confidential Scholarship Programs
• Developed, implemented and maintained departmental travel approval and vacation tracking processes
• Managed ordering processes and office supply inventory to consolidate purchases and reduce costs
• Orchestrated interdepartmental workstation moves by liaising with Facilities
• Liaised with Human Resources, recruiters and candidates to coordinate logistics and interviews Assisted in implementation of IBU sponsorship process and provided training to IBU grant administrator
• Provided support to Regional Business Directors, District Sales Managers and sales teams
• Developed and maintained system/database allowing for efficiency during hiring and training of sales teams
• Assisted the sales teams and scheduled training events
• Managed the sales teams’ non-educational sponsorship requests as they related to process flow and budgets, participated in the development and transition to an electronic grant management system
• Assisted with scheduling and interview process for marketing team candidates
• Attended Congressional sessions to gain insight to better support IBU strategic goals and objectives