SUMMARY:

• Experienced, confident, reliable, highly organized individual able to prioritize and support multiple projects and maintain data accuracy. Able to work both with a team or individually, learn new software’s and can adapt to change.
• Responsible for the management of subcontract documents, project accounting administration and trade partner communication
• Accustomed to very high - profile operational settings, maintaining project direction, supporting very high level senior executives and managers

TECHNICAL SKILLS:

• Oracle JD Edwards EnterpriseOne Financial Management Software SharePoint MyMCS WebPortal Quick Base
• Prolog Manager 9.93 Sage 300 (Timberline) Dunn & Brad Street SBT Accounting Systems Illuminate Software
• Cash Reconciliation Credit Analyst A/P & A/R Control & Collection WEX online Oracle R12
• Data Entry Rubicon Software Your Pay Credit Card Payment Admin Web Synergy Omni Pay
• MS Office: Outlook Word Excel PowerPoint Windows Lotus Notes 7 Visio SAP KMI (Knowledge Management Innovation) AIC Learning Management System Blue Beam Revu Familiar with Agile Sprint Siterra Primavera P6

PROFESSIONAL EXPERIENCE:

Confidential, Colorado Springs, CO

Project Administrator /Compliance Analyst

Responsibilities:

• Prepare, manage & issue Subcontractor Contract Agreements and Purchase Orders including: Pre-contract safety & health agreement, W-9, Safety Manual, Policies and Procedures, Material Supplier Lists
• Assist with preparations of Monthly Project Pay Applications for payments to the stakeholder and prepare extra documents (ie: Conditional Lien Waivers, Unconditional Lien Waivers, Invoices)
• Input all Contracts, Budgets Commitments, Budget Adjustments, Purchase Orders and Change Orders in Prolog and Timberline for all projects, including a $24million project
• Assist with reviewing and submittal of Subcontractor Monthly Pay Applications to stakeholder
• Review subcontractor insurance coverage compliance
• Monitoring compliance of required project documents, noting discrepancies, researching and reviewing to determine the appropriate action.
• Experience with the migration of enterprise content to cloud based file services such as BOX
• Active liaison for Stakeholders external auditors requesting project back up documents for project audits (ie: Contracts, subcontracts, change orders, budget proposals, bid tabs, Schedule of Values (SOV), Certificate of Liability Insurance (COI), Performance Bond Payment)
• Review Project reports to check accuracy and budget balance status (i.e.: Committed cost, Cost Spreadsheets, Labor Cost Reports)
• Work with Accounts Receivable to assure payments are received from each project monthly
• Work with Accounts Payable to assure all invoices are paid on time and there are no over commitments hitting the budget
• Maintain and track current insurance (COI) Certificate of Liability for all subcontractors on each project
• Submits application to Colorado Department of Revenue for Exemption Certificate to provide Contractor’s Exempt Certificate to Subcontractors
• Apply and reviews invoice costs and cost codes for payment requests
• Prepare and distribute owner and subcontractor Change Orders
• Managing, auditing and verifying monthly expense reports to ensure accurate posting of expenses and tracking of reimbursements
• Prepare drawing index for each project and assists with submittal and RFI process
• Coding and collecting of receipts for credit card statements for PM’s and other field personnel
• Create spreadsheets for tracking of various information as needed by management
• Assist multiple Project Managers on various complex and time sensitive projects
• Manage Background Checks for Employee Badge Verification approval process & audit requirements for projects specifically requesting personnel with clear background checks through National and local databases

Project Controls Specialist

Responsibilities:

• Assisted in preparing monthly forecast for each projects, tracks project budgets and status for over 500 projects
• Identified fraudulent / falsified invoices submitted by vendors for payment that saved company thousands of dollars
• Supervised project coordinators to accomplish daily project tasks
• Used Oracle for PO creation, tracking, payment status, PO true-up/cancellation, invoice payment
• Liaison with accounting and project personnel to regarding invoice payment status
• Prepared and distributed daily project status report
• Gathered project close out documents required by Stakeholder for payment purposes on Samsung project and assisted on AT&T project
• Primary contact for vendors/subcontractors to assist them with payment inquiries, research, invoice reconciliation
• Provided data quality assurance and continually worked with various partners to identify areas of improvement
• Effectively organized, planned, tracked, scheduled and controlled project activities using Siterra and Primavera (P6) and Spring Board Portal. Responsible for project change order process using Quick Base
• Managed project milestone schedules for numerous projects working closely with other PM’s

Business Analyst / Administrator

Responsibilities:

• Responsible for monitoring, tracking, maintaining weekly, monthly and yearly budgets
• Prepared Variance Report to identify budget over-runs and communicate concerns to Project Managers to implement corrective action
• Prepared strategic financial plan for the budget year which includes the budget schedule, training, deadlines, presentation, approval and implementation dates
• Communicated with vendors regarding requirements and credit analysis
• Created and documented process flow charts through Visio for employee use. Created Org charts
• Reviewed operating budget to analyze trends affecting budget needs and notify responsible parties for corrections
• Budgeted transfers as needed, processed all budget change requests and transfers and reviewed accounts to verify that there were adequate funds for the remainder of the year
• Corrected expenses charged to the incorrect accounts or funds. Process Check Requests; maintained W-9 files for all vendors
• Created, tracked and updated Business Continuity Plans, key contractors, emergency contacts, procedures
• Created monthly Pcard and fuel card expense report using Report Studios on Wex Online
• Assured all employees are updated on all trainings and tracked/updated them in SharePoint
• Used KMI Software to submit incidents (accidents, near misses, etc.) by submitting a report to comply with OSHA requirements and keeping incident rates to low to zero
• Tracked all site permits and processed payments for all of them. Contacted agencies that owned permits to assure we were in compliance and payments have been sent to the city in a timely manner
• Generated work orders and assigned them to the correct department (ie: facility maintenance, janitorial, office services)
• Ensured that work performed by Subcontractors are in compliance with Scope of Work (SOW)

Financial Compliance Administrator

Responsibilities:

• Contacted for clients, auditors and internal groups on issues related to data provided by TRP to assist clients and their auditors in the performance of plan-level audits and the completion of related government filings.
• Gathered, collected and compiled audit-related material from various internal groups for audit report
• Supported cross-functional effort to identify and report key financial, operational, and performance metrics
• Utilized subject matter expertise to improve current processes and meet changing data needs as defined by regulatory changes and customer needs.

Financial Accounts Coordinator

Responsibilities:

• Queried internal database to provide internal and external clients with pricing, product specifications
• Analyzed, edited, and entered customer purchase orders for Schlage keyed products into Oracle
• Supported other departments and/or projects by contributing information and knowledge about keying
• Proven track record of accurately completing research, reports, information management and presentations within demanding time frames.
• Negotiated with vendors to arrive at mutually cost-saving solutions