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Project Coordinator Resume

San Francisco, CA

TECHNICAL SKILLS:

  • Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) - intermediate to advanced level
  • Sharepoint and Healthstream used at SPMF
  • Outlook, Lotus Notes, Gmail/GCalendar
  • Visio, AmiPro
  • FM Track, eCounsel, Lawson PeopleSoft, Salesforce
  • AFS/Hogan used at Confidential
  • Benefit Point used at Confidential & Company
  • SAP, Business Traveler, BankerPortal used at UBS
  • Concur and CEO Portal
  • Comfortable working on PC and Apple/MAC computers

PROFESSIONAL EXPERIENCE:

Confidential

Project Coordinator

Responsibilities:

  • Calendar coordination and daily catering logistics.

Executive Assistant to Vice President

Confidential

Responsibilities:

  • Heavy calendaring, travel and expenses.
  • Compiled documents/created schedule for project ambassador.
  • Interviewed candidates for Funder Collaborations assistant role.

Executive Assistant to two Managing Directors

Confidential

Responsibilities:

  • Heavy calendaring and travel coordination (domestic and international).
  • Created pre - approvals and expense reports in SAP for Managing Directors.
  • Updated meeting details and minutes in Banker Portal.
  • Event planning for client luncheons and dinners.

Executive Assistant to Managing Director

Confidential

Responsibilities:

  • Calendar and travel coordination for Managing Director/Directors in Defined Contribution Group.

Executive Assistant to Employee Benefits Group

Confidential

Responsibilities:

  • Created spreadsheets for Employee Benefits Group, updated benefit documents.

Executive Assistant to Loan Administration Manager

Confidential

Responsibilities:

  • Calendaring, travel, and expense reports.
  • Researched and gathered information on various commercial loans using AFS/Hogan database.

Executive Assistant/Marketing Consultant

Confidential

Responsibilities:

  • Designed and ordered business cards for a law office.
  • Filed court papers; legal research on cases and clients.
  • Coordinated marketing project for restaurant to increase business revenue.
  • Created client database.
  • Scouted commercial spaces for luxury retail business owner.

Confidential

Executive Assistant to Executive Director

Responsibilities:

  • Coordinated team meetings.
  • Coordinated holiday party for 200 employees of SPMF and CPMC.
  • Supported Project Manager with PTEM (EPIC migration) project.
  • Coordinated online and classroom training for 500 end users (employees).

Executive Assistant to Chief Administrative Officer

Confidential

Responsibilities:

  • Heavy calendaring and expense reports.
  • Communicated with architects and designers on remodel projects on CPMC campuses.
  • Assisted with hospital staff and state surveyors on CMS Validation Survey process.

Executive Assistant to National Advertising Sales Manager and Team

Confidential

Responsibilities:

  • Created tear sheet ad books of specific advertisers in both the SF and Houston markets.
  • Compiled weekly revenue reports of both the local print and national digital advert sales.

Executive Assistant to Finance Group

Confidential

Responsibilities:

  • Processed invoices, tracked budget and expenses of outside consultants.
  • Data entry into FM Track system for invoices/expenses.

Executive Assistant Consultant to Partner

Confidential

Responsibilities:

  • Mentored new assistant on how to effectively work with law partner.

Confidential, San Francisco, CA

Executive Personal Assistant to Executive Vice President

Responsibilities:

  • Organized and coordinated investor meetings.
  • Performed online research.
  • Consulted on various legal and confidential matters of the business.

Confidential, San Francisco, CA

Executive Assistant to Managing Director

Responsibilities:

  • Calendar management, travel and expenses.
  • Code creation for new client advisory reports.
  • Proofread financial reports before submission to clients.
  • Coordinated Lunch & Learn education sessions for group.

Confidential, San Francisco, CA

Co-Founder, Vice President

Responsibilities:

  • Co-founded environmental 501(c)(3) non-profit organization dedicated to restoration projects and environmental education in public schools.
  • Filed necessary documents to obtain non-profit status through State of California.
  • Created Articles of In corporation and Bylaws.
  • Organized Board of Directors meetings.
  • Coordinated and co-hosted fund-raising events.
  • Worked with Daly City Parks and Recreation Department on Thornton Beach Restoration Project.

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