SUMMARY:

• Detail - oriented, organized leader with expertise in all facets of executive support, project management, and strategic communications within high-profile corporations.
• Skilled in supporting and collaborating with C-Level Executives and multi-functional members of an organization to achieve business and financial objectives.
• Instrumental in streamlining and improving processes, enhancing productivity, and implementing effective solutions.
• Proven ability to manage multiple priorities simultaneously and handle and maintain confidential information.
• Superior problem-solving and communication skills. Quickly establishes and maintains effective rapport with individuals of diverse backgrounds and professional levels.

AREAS OF EXPERTISE:

• Strategic Communications
• Budget Management
• Strategic Planning & Analysis
• Human Resource Management
• Contract Negotiation
• Meeting & Event Coordination
• Report Generation
• Advanced Microsoft Office
• Project Management
• Training & Development
• Schedule Management
• Itinerary Management

PROFESSIONAL EXPERIENCE:

Executive Assistant/Office Manager

Confidential

Responsibilities:

• Problem solver for small agriculture businesses finding efficient and effective solutions.
• Created client-specific system for monthly, quarterly and year-end financial reports across multiple financial platforms consolidated to one report.
• Created business processes, invoices, cash flow statements and systems for clients based on their needs.
• Performed research and assessed industry trends, uncovering custom farming rates based on the location of the farm or ranch.

Executive Assistant/Office Manager

Confidential, Arvada, CO

Responsibilities:

• Supported CEO and HR Director for a small Consulting & Engineering firm.
• Managed Annual Board of Directors Meetings (BOD) & Annual Managers Retreat
• Maintains confidentiality and protects operations by keeping information confidential.
• Oversee and coordinate office support services including facilities management; office vendors, supplies, and office space planning.

Executive Assistant/Meeting Coordinator

Confidential, Golden, CO

Responsibilities:

• Developed specific goals and plans to prioritize, organize, and accomplish successful inaugural youth event for 3,100 sophomore students from 19 schools.
• Created/designed event materials and signage.
• Demonstrated strong time management skills and ability to effectively manage multiple concurrent tasks efficiently.

Executive Assistant

Confidential, Denver, CO

Responsibilities:

• Supported Senior Vice President of Regulatory and Government Affairs/Assistant General Counsel ( ) and Chief Operating Officer (COO) ( ) and Vice President of Power Delivery ( ) for energy holding company servicing 750,000 natural gas and electricity customers across 8 states.
• Assisted Principals serving as primary point of contact for internal and external inquiries on all matters relating to each Executive. Coordinated calendar, made domestic and international travel arrangements, and scheduled meetings/appointments. Handled written and verbal communication of a complex and confidential nature.
• Collaborated with cross-functional teams on $2.2 billion dollar projects; ensured benchmarks were met and projects were completed according to a timeline and within established budget.
• Developed enhanced and ensured complete accuracy of a wide-range of documents including reports, presentations, and agreements.
• Scheduled, publicized and coordinated logistics for meetings, conferences, and special events for 100+ attendees; proactively arranged meeting space/venue, presentation materials, and equipment for events and functions.

Executive Assistant

Confidential, Golden, CO

Responsibilities:

• Supported Vice President of Building Materials (US) for a $4 billion international producer and supplier of aggregates, concrete products, and constructions services.
• Collaborated with Vice President to develop divisional business plans; created strategies to deliver and execute sales and marketing initiatives, product development plans and implement operational improvements for four manufacturing plants and three distribution outlets.
• Created quarterly review PowerPoint presentations with embedded graphs and tables providing senior management with an accurate fiscal snapshot.
• Assisted General Managers in improving sales quotas, financial ratios, and manufacturing efficiencies by creating a variety of Excel tracking scorecards.
• Developed and implemented policies and procedures that improved efficiencies, enhanced productivity and increased customer service delivery process by 75%.
• Managed high-volume actively changing calendars; proactively anticipated needs and identified and resolved scheduling conflicts that competed with executive priorities. Organized extensive and complex domestic and international travel.

Administrative Sales Coordinator

Confidential, Littleton, CO

Responsibilities:

• Provided support to Regional Managers, Assistant Managers and Director of Sales of leading manufacturer of premium-quality products for building insulation, mechanical insulation, commercial roofing and roof insulation.
• Worked with senior management to develop strategic business plans; collaborating with cross-functional teams on the reorganization of three regions.
• Implemented & enhanced training program ensuring maximum productivity & retention of most qualified talent.
• Assisted sales managers in improving sales quotas by 25% by creating and implementing new tracking system.
• Increased sales by providing managers with critical sales tools and implementing sales programs and initiatives.

Facility Coordinator

Confidential, Denver, CO

Responsibilities:

• Coordinated statewide meetings and fundraising campaigns with an average budget of $15K and $30K in funds raised; selected and secured venues and arranged supplies, audio-visual equipment, and technical support.
• Saved organization $1.5 million by researching and identifying alternate office space.
• Developed and executed relocation of 100+ employees; completed the project ahead of schedule and under predetermined budget.

Executive Assistant to Chief Information Officer/Senior Vice President

Confidential

Responsibilities:

• Provided support to CIO/Senior VP, ensuring efficient operations of daily activities and associated projects.
• Managed actively changing business and social calendars; scheduled, coordinated and confirmed appointments.
• Coordinated domestic and international travel arrangements and activities; drafted associated expense reports.
• Delegated daily priorities to administrative support staff; exercised independent judgment in general office operations.

Facility and Human Resources Administrative Assistant

Confidential

Responsibilities:

• Supported Vice President, Director, and five Managers overseeing schedules and all forms of communication.
• Developed and implemented general policies and procedures for new Denver IT Business Office; created all forms utilized in daily business operations.
• Drafted correspondence; coordinate meetings and events; scheduled over 1,000 new employee interviews.
• Spearheaded first career fair for Gateway at Red Rocks Community College; promoted the organization to potential employees, obtaining over 3,000 resumes.