Executive Assistant Resume New York, NY - Hire IT People

TECHNICAL SKILLS:

PROFESSIONAL EXPERIENCE:

Executive Assistant

Confidential, New York, NY

Responsibilities:

Directly support two Managing Directors and three Directors in Disputes & Investigations.
Manage all aspects of travel and meeting arrangements.
Prepare time and expense reports as outlined in company policy.
Compose, edit and format documents, reports and presentations
Initiate and maintain project codes, generate invoices and reports utilizing internal company applications and review WIPs.
Heavy calendar and contact management. Update calendars.
Reconcile month - end billing for client invoice generation as well as detailed billing.
General office responsibilities such as faxing, filing, photocopying, scanning, preparing packages for express and messenger delivery.
Provide telephone coverage, assisting callers and relaying detailed messages.
Heavy internet research for projects as needed.
Copying and binding reports utilizing necessary office equipment.

Sales Merchandising Coordinator

Confidential, Woodcliff Lake, NJ/NYC

Responsibilities:

Serviced and sold to retail accounts within my assigned territory ensuring that client standards were met and volume was increased at store level.
Strategized with key decision makers, such as Store and District Managers to secure product placement and visibility.
Maintained client objectives while securing secondary placement of product(s).
Recognized and targeted new business development opportunities, then formulated a plan to complete this task.
Created promotional sales tools, utilizing both MS Excel & PowerPoint, to pitch new products and placements to clients.

Executive Assistant

Confidential, New York, NY

Responsibilities:

Supported the Vice President of Marketing utilizing MS Office Suite (Word, Excel, PowerPoint and Outlook).
Sustained a heavy calendar and phone while providing back-up support to various support staff.
Assisted the marketing team on ad-hoc projects to meet tight deadlines.

Senior Marketing Coordinator

Confidential, New York, NY

Responsibilities:

Supported the Senior Vice President and Vice President of Sales & Marketing.
Managed a heavy calendar and arranged domestic travel via MS Outlook and CONCUR.
Spreadsheet creation and management.
Created deck reports via PowerPoint.
Assisted the sales & marketing teams with ad-hoc projects.

Senior Marketing Coordinator

Confidential

Responsibilities:

Supervised a team of ten Territory Marketing Representatives (TMRs) remotely.
Managed departmental quarterly budget of 100k, producing quarterly budget report breakdowns of all marketing efforts.
Co-chaired and organized weekly Field Staff/TMR meetings with the Senior Director of Field Marketing/Retail Sales.
Effectively negotiated lower vendor costs and audited marketing planners for music programs, reducing departmental spending by 25% while not sacrificing artist/product visibility.
Spearheaded several marketing efforts under the direction of the Senior Director and Vice President of Marketing.
Fashioned a sales forecasting formula utilizing MS Excel, which successfully estimated record sales for key artists at independent retail stores.
Uploaded digital media tools to the company s intranet for internal viewing and usage.
Successfully interviewed, hired, trained and mentored ten interns, where eight of the ten received and accepted permanent job offers with the company.

Sales Coordinator

Confidential

Responsibilities:

Supported the Senior Vice President and Senior Director of National Sales & Marketing.
Partnered with the National Singles Sales Director to streamline information systems, data maintenance and the broadcasting of that information.
Processed invoices, Meet Comp, National Deals and other music program requests for the company's field staff.
Assembled and updated daily and weekly sales reports via SRS and MS Excel for distribution to executives.
Processed invoices and ordered promotional product for department.
Managed projects related to artist music sales and forecasting while meeting strict deadlines.

Executive Administrative Assistant

Confidential

Responsibilities:

Supported the Senior Director of Telecommunications.
Heavy calendar management via MS Outlook, coordinated domestic travel and monthly expense reporting.
Organized various deadline driven projects and updated all project status reports utilizing MS Excel & AS400.
Reconciled and processed all vendor invoices and purchase requisitions in AS400.
Oversaw all departmental employee time sheets and vacation calendar.
Effectively explored and negotiated all vendor pricing for technical equipment, reducing expenditure by 18%.
Scheduled repairs for clients and delegated the work amongst six technicians and followed up with our clients/users to ensure customer satisfaction.