SUMMARY:

• Creative and business - savvy payroll professional with experience across a broad range of payroll functions; including managing an effective payroll team.
• Ensures accurate and timely payroll processing for a multi- corporate, multi-state entity with over 17,000 employees.
• Supports the organization’s growth through continuous system and process improvements.

TECHNICAL SKILLS:

• Word, Excel, PowerPoint KWA - Kronos Workforce Acquisition
• ADP/EV5 Version 5.03.01 Budgeting and finance
• Kronos Cloud Time & Attendance Version 8.0.11 Project management
• Oracle Cloud Fusion Version R11 Acquisitions/Divestitures/Reorganizations
• AS400 System upgrades/Implementations

PROFESSIONAL EXPERIENCE:

HR Shared Services Administrator/Payroll Operations Manager

Confidential

Responsibilities:

• Manages the daily functions and a 6 person staff that performs payroll processing on a biweekly and semi-monthly basis for multi-states, and approximately 6,500 employees.
• Transmits payroll to ADP daily and oversees the integrity of payroll information.
• Validates payroll information to ensure quality information for employee pay statements.
• Provides human resource management services for the Mid-West (MI and WI) and West region teams (WA, ID, OR, MN), including talent management, payroll, benefits and compensation.
• Partners with management to communicate policies, procedures, laws, and standards.
• Develops and provides metric reporting to manage and achieve business results.
• Designs and implements process improvements that will create efficiencies and savings for the rganization. Administers processes and procedures to ensure compliance with all federal, state, and local regulations.
• Stays current on payroll systems to achieve alignment with HR benefits and to ensure effective accounting support.
• Reviews current processes and procedures to improve efficiencies and to optimize the use of technology. Assists payroll staff with new hire paperwork, separations, promotions, transfers, and other changes in status.
• Implements payroll policies and procedures to ensure compliance with regulations relating to payroll operations and control.
• Improved payroll processes and strategies to align with verall business objectives. Regularly performs audits, verifications and reconciliations of payroll, employee benefits and related data for accuracy.
• Monitors system-generated reports and alerts payroll staff of problems or errors. Provides the team with direction to ensure current knowledge of payroll-related laws, regulations and best practices; ensures effective and efficient payroll operations. Serves as an expert resource for all payroll matters within HR and the payroll function.

Manager

Confidential

Responsibilities:

• Supervised a staff of 10 who processed multi-state payroll for 17,000 employees on a biweekly and semi-monthly basis. Transmitted payroll to ADP daily. Managed the time & attendance, HRIS, and payroll software interfaces. Maintained the integrity of the information and work of payroll specialists.
• Managed timely and accurate tax reporting, health & welfare benefit system calculations and funding. Ensured that all functions of the payroll department were performed and that all services provided were according the processes and procedures. Supported the rganization’s growth through continuous system improvements. Completed EEOC and ther government agency reporting. Provided reports and information to third party vendors for the administration of Unemployment claims management and (WOTC) Work Opportunity Tax Credits.
• Implemented strategies which resulted in annual company savings. Electronic paychecks saved $246,000 annually, Dual screen maintenance processing for payroll specialists saved $14,824.80 annually, discontinued monthly mailings form Human Resources and Payroll saved $133,290.48 annually, and the supplemental/check-mate check policy saved $10,000 $20,000 annually.
• Coordinated a system of projects to improve payroll effectiveness. Developed and implemented payroll policies and procedures to ensure compliance with regulations relating to payroll operations and control. Monitored changes in tax regulations, and changes that affected payments to employees and third parties through the payroll.
• Worked directly with Benefits, Accounting and Human Resources departments during upgrades, re-organizations, acquisitions and divestitures to achieve maximum results. Assisted payroll specialists with new hire paperwork, separations, promotions, transfers, and ther change of status.

Payroll Accounting Analyst

Confidential

Responsibilities:

• Ensured that the payroll system was updated with correct labor information from various sources within the organization. Communicated to all parties necessary including the Kronos WFC team to ensure that all levels for payroll approvals were accurate at all times.
• Completed, on a monthly basis, the reconciliation of all general ledger accounts that were the responsibility of the Payroll Department. Coordinated the efforts of various members of the Payroll Department staff for projects based on their specific areas of expertise; such as payroll taxes, union dues, wage garnishments and labor accruals.
• Assisted the Financial Reporting Department in preparation of salaries and wage budgets for the corporate and regional offices.
• Worked with Human Resources, Sales & Marketing, and other subsidiaries such as Prostep (therapy department) and Assisted Living Concepts to assist as required in the administration of various bonus programs.
• Assisted with special projects and performed ther tasks associated with year-end W-2 close process. Reconciled bank accounts, deleted utstanding checks from specific bank accounts, and the stale dated check process.