SUMMARY:

• More than 18 years of experience in Document Control / Management Systems for Engineering, Vendor, Procurement, Construction and Oil and Gas industries.
• Hands on experience in research and testing of electronic document management systems
• 7+ years’ experience in structuring and implementing EDMS into document control departments as well as company overall
• Experienced in training document control staff as well as end users on various Document Management systems.
• Experienced in expediting vendor and engineering documentation internally and externally.
• 7+ years of leadership experience, an excellent team player and a quick learner.

TECHNICAL SKILLS:

Software: Windows XP; Microsoft Word, Excel, PowerPoint, Access; Adobe Photoshop, Adobe Acrobat, Voloview, Autdocad Lt(limited), Documentum, SmartPlant Foundation, Sharepoint, VPRM, Encompass, Fusion, DIMS, E - Bentley, ACONEX, Project Manager(access) eRoom, ), ACT, Corel Word Perfect, Time Slips, Internet, Lotus Notes, Hazard Lead Software and LOPA Manager

Office equipment: Experience with most varieties of copiers, fax machines, telephone equipment, external hard drives (2GB to 300GB), External CD/DVD burners.

Strengths: I am very dedicated to my work. I am a fast learner and enjoy problem solving. I work well in a fast-paced environment

PROFESSIONAL EXPERIENCE:

Confidential, Houston, Tx

Document Control Lead

Responsibilities:

• Document control lead over several manufacturing projects which included clients such as, CB&I, NetPower, Siemens, Chevron, S&B, Shell etc
• Created, implemented, and established document control processes, procedures and policies into the Houston office and coordinated with the corporate office.
• Responsible for delegating workload throughout the Houston office regarding project submissions.
• Maintained project documentation of several projects for the corporate office and continued communication on projects.
• Maintain distribution lists and organization chart
• Organize meetings logistics (rooms, catering, invites)
• Coordinate travel planning for management
• Created and implemented workflow processes for technical, non-technical, and vendor documentation.
• Modified the existing system, Project Manager (Access) in order to accommodate the changes to capturing, reviewing, approving, and retention of documentation.
• Created training sessions internally for the company and trained all end users on the process of submitting and locating documentation as well as the capabilities the system provided.
• Collaborated with various disciplines and project service departments within operations & maintenance in order to accurately capture all document related needs and to best accommodate the projects as well as manufacturing.
• Communicated with system designer on all required modifications to the system in order to match the updated procedures.
• Processed and quality checked all incoming and outgoing submissions per project and recorded all transactions.
• Updated all attribute information per document including document numbers, titles, revisions, dates and tag numbers if applicable.
• Generated status reports of all project related documentation to capture any outstanding items and distributed to project team.
• Closed out various projects and created necessary job books to submit out and maintain for record.
• Assisted project managers as needed regarding submissions, document history, and any research as requested.

Document Control Supervisor

Responsibilities:

• Supervised BP Thunder Horse Water Injection Project and Infill Projects
• Assigned new project numbers at the creation of each project and distributed to various disciplines as necessary and associated source document numbers to each system generated object in SPF (SmartPlant Foundation)
• Performed quality check on all documentation to confirm each submission meets company requirements on document control process.
• Generated status reports of all project related documentation to capture any outstanding items and distributed to project team.
• Closed out various projects and created necessary job books to submit out and maintain for record.
• Assisted project managers as needed regarding submissions, document history, and any research as requested.
• Review and adapt document control process based on client requirements at the start of each project.
• Reviewed MDR (Master Document Register) for inconsistencies and reported all findings to project management
• Processed and distributed engineering and vendor documents including electronically downloading and uploading documents in SPF and many FTP sites.
• Received and issued engineering documents, electronically transmitted processed documents, distributed documentation, and maintained electronic files of issued information in SPF for different projects.
• Interfaced with clients and the construction site on a daily basis.
• Trained all new document control staff on current DC process as well as end users on document retrieval.
• Attended project meetings to address any concerns or issues throughout the project duration.

Document Control Lead

Responsibilities:

• Processed and distributed engineering and vendor documents including electronically downloading and uploading documents in SPF and many FTP sites.
• Received and issued engineering documents, electronically transmitted processed documents, distributed documentation, and maintained electronic files of issued information in SPF for different projects.
• Performed quality check on all documentation to confirm each submission meets company requirements on document control process.
• Generated status reports of all project related documentation to capture any outstanding items and distributed to project team.
• Attended project meetings to address any concerns or issues throughout the project duration.

Confidential

ERA/Certification Document Control Lead

Responsibilities:

• Received and processed Purchase Orders including redacting monetary information and saving for project retrieval.
• Performed weekly audit in sharepoint for issued RFPs and POs to determine document controls inclusion
• Quality checked all information for accuracy and completeness on purchase orders and request for purchase documentation.
• Confirmed all updates and changes were captured in company approved manual database and SDRL such as equipment/tag numbers, dates, cost etc.
• Generated and provided weekly reports to project management regarding all submissions for previous week
• Processed and submitted all PROEKT documentation as needed.
• Processed incoming and outgoing documentation between Worley Parsons certification group and ERA within the company provided engineering database.
• Maintained record of all RDI submissions and returns and provided status updates via weekly reports to project team.
• Converted Engineering and Supplier transmittals to Client’s preferred format in order to meet client requirements as indicated in project contract, which were issued to DSME.

Specification Editor/Document Control Lead

Responsibilities:

• Uploaded specifications in an Electronic Document Management System (Encompass)
• Edited all specifications for technical content and formatting prior to presentation to vendors through Request for Quotations (RFQ) packages
• Ran reports in Access and Excel that were imported from Encompass to maintain the revisions on all specifications.
• Maintained document control for drawings, reports, and specifications. Issued documents to clients going through E-Room all specifications for approval/contract and edited Excel spreadsheets.

Document Control Lead

Responsibilities:

• Implemented and maintained all necessary document control functions, systems, controls, and procedures.
• Registered, updated, distributed, filed, and retrieved all project data in a uniform manner. Added/updated documents in the Document Management System.
• Received and sent all documents between the project, contractors, and other organizations, uploaded those documents to the company extranet site, and logged entries for tracking purposes
• Performed status tracking and expediting of all internal document reviews.
• Provisioned accurate and up to date document review, receipt, and issue information to team members
• Trained new employees regarding company document procedures. Filed, scanned, and photocopied as needed
• Managed the Foundation Database including: accurately and constantly maintaining the metadata of project documents, such as number, title, revision, status and tag number.
• Ensured all vendor-certified documentation is complete and created job books for client with appropriate data
• Interacted with project managers, department manager, and clients to ensure compliance with corporate policies and contractual requirements.
• Assisted Mechanical department with marking up P&ID’s and PFD’s in MicroStation and AutoCAD for Marathon Project

Executive Project Assistant/Data Management

Responsibilities:

• Served as a Project Assistant for Enterprise Products on two major projects Meeker Gas Plant (Meeker, CO) and Pioneer Cryogenic Plant (Opal, WY).
• Scribed in Hazard/Safety (HAZOP) and Layers of Protection Analysis (LOPA) reviews/meetings.
• Prepared, submitted and stored monthly and weekly reports for both projects
• Created tracking matrix for all documents including: electrical drawings, P&ID’s, concrete, civil and site, project filing and organization and general support of the clients.
• Documented, distributed and stored the minutes at various meetings.
• Edited vendor data documentation and then forwarded to client for follow-up and comments. Provided input and tracked invoices for contractors in Microsoft Excel.

Confidential, Houston Tx

Executive Sales Assistant

Responsibilities:

• Managed and maintained quality surveys for the project service team
• Organized company meetings/luncheons, organized and attended conventions (SPE, SEG, and AAPG), and other special events for the team.
• Generated heavy travel arrangements/expense reports
• Prepared a system in conjunction with the Holland office regarding company newsletters for the client to receive via email. Managed customer database. Documented minutes at meetings.

Contract Documentation Support

Responsibilities:

• Edited specifications
• Created certified job books
• Quality checked drawings and documents
• Issued reports regarding project document status.