SUMMARY:

• Over 11 years of Document Control/Admin. includes technical documents as well as administrative documents, project related documents such as P&IDs, Design Basis, etc.
• Major Projects include BC - 10 Phase 2 and 3, BC-10 Rigless (Travel to Confidential, Confidential to provide training to the productions asset team on ensuring packets issued were closed properly and handover), Hebron Topsides Project., Petrobras Project.
• Major clients include Shell Exploration and Production Company (SEPC), ExxonMobil Canada Properties, Petrobras Confidential, BP (Deepwater Confidential ).

TECHNICAL SKILLS:

• Thorough and detail oriented
• Good Rapport with customers
• Ability to work independently and resolve issues without detailed direction.
• Strong customer relation skills.
• Computer proficiency
• Multi-line Communication Systems, Scanning, Copying, and Data Manipulation, E-Data Transfer and management, Filling and Fax, Shipping and Receiving.
• Working knowledge of current IADC (International Association of Drilling Contractors); API (American Petroleum Institute); ISO (International Organization for Standardization); and all the Subsea.

PROFESSIONAL EXPERIENCE:

Confidential, Houston, TX

Document Control Lead

Responsibilities:

• Oversee document control teams in Houston (4 document controllers), Confidential (1 document controller), and India (4 document controller).
• Lead, implement, develop and define procedures and specification to cover all aspects of the Document Control scope within a given Capital Project.
• Worked under minimum or no supervision and ensure that all documentation was processed in a timely and accurate manner
• Provide technical and document management support to BC10 and Rigless Project as assigned.
• Run weekly reports in our Crystal/EDMS system for the Project Manager to review with a compilation of data broken by discipline, document numbers, title, status, issue date, revision, and transmittal issued on. In doing this, we are able to run an Outstanding Items report basis on due dates, Status of PCAP deliverables report, Comments received on PCAP deliverables, and our Master Document Register (MDR).
• Provided effective training and guidance on ASSAI/ASSAIWEB to staff as required
• Maintained project record keeping system (ASSAI, LiveLink, Sharepoint), general knowledge of project execution and deliverables.
• Supervise the Document Control operation throughout the lifecycle of the Capital Project supporting the execution of the project.
• Processed in-house and EPC’s project documentation using the EDMS ASSAI tool. Project documentation included transmittals, technical documents and drawings, procedures, reports, and other related project documentation.
• Distributed all project documentation to the project team members for review, comments, and approval.
• Attended weekly project team meetings to provide status of project progress

Lead Document Controller

Responsibilities:

• Overseeing the Document Control Coordinators and Project Document Controllers, as well as providing back-up support, as needed
• Responsible for selecting appropriate hard copy and electronic document management systems, shared drives, shareware workspaces (sharepoint), FTP sites for file transfer.
• Interface with the external Customer counterpart and Project management to address concerns as well as mitigating potential issues diplomatically
• Responsible for meeting project and department objectives established by Project Managers
• Import documents into the SmartPlant Foundation ensuring the information is accurate
• Receive/Distribute documents from/to internal members, subcontractors, vendors, and clients as required
• Responsible for the accuracy, integrity and associated attributes of the project documents
• Creating and updating project-specific document control specifications and work instructions
• Manage all project documentation including engineering drawings, technical, correspondence, by company and subcontractors
• Maintain master document files for receipt and return of commented drawings to/from vendors.
• Maintain Transmittal Register
• Maintaining the project document distribution matrices and rosters
• Monitor and ensure accuracy of Master Document Registers(MDRs), Supplier MDRs(SMDRs), Distribution Matrix, and Deliverable Review
• Report progress in completion of deliverables, issue look ahead, and overdue reports
• Generate various Document Control reports, including the formatting and packaging of results
• Coordinate all activities related to the Document Control Procedure including project documents, technical documents, drawings, and correspondence
• Training new document controllers and staffs on processes and procedures
• Completes special assignments as required

Confidential, Houston, TX

Lead Document Controller

Responsibilities:

• Perform Document Control activities for the Project Team including documentation receipt, registration, distribution and transmittal back to Contractor.
• Ensure assigned Contractor and Supplier documentation deliverables meet contract requirements and perform quality checks for compliance.
• Ensure contractor document control indexes reflect versions of drawings received.
• Process and Import documents into the Electronic Document Management Systems (EDMS) ensuring the information is accurate
• Process and monitor documents for revision and approval
• Responsible for utilizing a computerized Document Management System (ProjectWise V8i) for tracking FW engineering documentation within a project.
• Updated and maintenance of vendor document information in the DMS (Document Management System)
• Production of computerized document transmittals
• Interfacing with Client & Departments Document Controller(s) to ensure that all document registers/databases are maintained and up-to-date.
• Assure production & uniformity of engineering and design document tracking information
• Manage email tools so that the Document Control inbox & outbox are kept current
• Management, updating and handling of scanned documents and drawings, document transmittals and logs including the ability to multi-task between projects and customer requests
• To perform clerical and document management assignments using prescribed methods and practices, including scanning, reproduction, and distribution, and data entry into DMS, ProjectWise.
• Performs clerical and document management assignments using prescribed methods and practices.
• Received detailed instructions on non-routine assignments and exercises some judgment regarding priorities and to make minor adaptations and modifications to methods and procedures
• Recognizes problems, discrepancies and areas of complexity and request help, when needed.
• Issuance of all project notifications to internal and external entities
• Issuance of documentation used to convey internal and external customer requirements
• Technical support and research as assigned/necessary
• Using AutoVue to retrieve mark-ups from vendor drawings and drawings
• Operates document reproduction equipment
• Enter data and document information into the document management database
• Prepares and distributes drawing packages.

Document Controller III

Responsibilities:

• Examines documents such as blueprints, drawings, change orders, and specifications to verify completeness and accuracy of data.
• Monitors due dates for drawings, specifications, software, technical manuals, and other documents.
• Manage the flow of correspondence into and out of the Company; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
• Reviews and verifies project documents for completeness, format, and compliance with contract requirements.
• Submits project documentation to management for approval, and transmits approved documents to customer.
• Distributes documentation to the project team and customer for review and comments.
• Receives, distributes, and tracks comments received from the customer.
• Confers with engineers, managers, customers, and others to discuss project, prepare documents, or modify contract schedules.
• Confers with document originators or engineering liaison personnel to resolve discrepancies and compiles required changes to documents.
• Posts changes to computerized or manual control records, releases documents, and notifies affected departments.
• Prepares reports
• Compiles and sorts documents for data books, creates data books based on customer requirements and specifications in “PDF” format
• Prints and collates data books when hard copies are required

Document Data Management and Document Transmittal Admin

Responsibilities:

• Maintain the Outgoing Document Registry List for all projects.
• Update the Document Registry List and Master Document List
• Create MTR or COC from PLM ( Enovia )
• Scan and Upload MTR and COC in PLM
• Use PLM to pull latest revision for Transmittal
• Manage Approvals; Comments; Rejections from customers
• Manage Issue return and status lifecycle of formal transmittals
• Maintain history of who has received documents at what revisions
• Provide records and reports for easy search for transmittal history
• Track and maintain records by category of approval, information only and information request
• Compliance to formal transmittal process for sending and receiving.
• Learn and use customer portals for transmittal
• Responsible management and organization of inbound and outbound documents
• Manage and Report Metrics and Status on document process
• Manage Transmittal Schedule
• Notifies Engineering of all Approved and Rejected Control Records by sending via email
• Other duties as required.

IT-SharePoint Coach

Responsibilities:

• Training, Demonstration of SharePoint Services
• Experienced in tracking work/trouble issues with ticketing systems
• Experienced in documenting technical issues and maintaining knowledge bases and Frequently Asked Questions.
• Create new account for users to get in Microsoft online Services
• Duties and Responsibilities Setup configure and maintain SharePoint infrastructure on development and production servers Administer existing internet websites and portals by providing various support functions to the users. Implement a SharePoint backup, restores and disaster recovery plan. Responsible for production deployments, upgrades and patches.
• Install and Coach to new users how to use SharePoint
• Manage user permissions and develop appropriate lifecycle documentation to support the design, and deployments
• Other duties as assigned from manager/ SharePoint Lead

Fulltime Document Control II

Responsibilities:

• Maintains filing system procedures including electronic, card files, folder files, and other files.
• Provides or files record requests.
• Troubleshoots and resolves issues related to document control activities, record requests and/or other related items.
• Stores and disposes of document, records, and materials according to established processing procedures.
• Maintains hard copy and electronic filing systems.
• Utilizes the equipment with the control of the Document Control Department.
• Coordinates consultant activities related to Document Control functions as directed.
• Ensures that received documents are logged, filed, and distributed.
• Create and Manage MDL (Master Documents List)
• Manage email tools so that the Document Control inbox & outbox are kept current.
• Management, updating and handling of scanned documents and drawings, document transmittals and logs including the ability to multi-task between projects and customer requests.
• Process documents, drawings, and vendor information in a timely manner in line with project schedule.
• Keep all tracking tools and forecasts current with information on received dates, approval release dates.
• Closing off the drawing cycle with engineers and vendors and reporting any discrepancies into the Project Manager.
• Maintain master documents files for receipt and return of commented drawings to/from vendors.
• Ensure subcontractor document control indexes reflect versions of drawings received.
• Other duties as assigned from manager.

Engineering Administrative Assistant/ Auto CAD

Responsibilities:

• Performing various clerical functions in the engineering department.
• Making Copies, creating, and keeping Keylists and Master Document lists updated for all job.
• Inputting data into various business databases including Team Center Engineering and Oracle.
• Assign job numbers to Order Management and Departmental Manager for new orders.
• Maintaining library and project files, employee personnel files, training folders and project files.
• Ordering and maintaining office supplies.
• Structuring and maintaining the Invoice and Filling.
• Maintained the Activity Report spreadsheet (that contained information that I entered reflecting all pertinent information for each project-in a database called Team center Engineering.
• Making preparations for our Quarterly Team Building and Birthday Celebrations.
• Responsible Payroll reporting for all Employees (manual payroll, creating, reviewing before send to Payroll department)
• Maintaining Transmittal spreadsheet (updated and creating)
• Classification all drawings in the database Teamcenter.
• Working on Basic Drawing Correction and Basic Auto CAD
• Support the engineering with all the Rig Packages.
• Basic Support duties to Department Manager and all RPEG Personnel.

Document Control Lead

Responsibilities:

• Writing the Engineering Change Notice (ECN).
• Uploading and updated the documentation into the Docufind links.
• Inputting the part and attached the documents or drawings into the Macola System.
• Creating all the files and documentation into PDF by using Adobe Reader.
• Printing drawings per request from Engineering.
• E-mail all request from customer or Engineering.
• Collects and maintain all the latest revision level documentation necessary to define product configuration and control manufacturing processes.
• Distributes latest revision level documentation to all appropriate users in a timely manner and ensures that obsolete documentation is removed from distribution.
• Maintains a computer database of all filed documentation that ensures fast retrieval documents.
• Performs clerical typing duties to generate documents as necessary.
• Performs duties as defined in division document control policies and procedures.
• Distribute documentation to the project team and customer for review & comment.
• Post changes to computerized releases documents, and notifies affected department.
• Maintaining correspondence logs and other incoming documents.
• Recording and filing drawings.
• Performing data/order entry tasks on a routine basis
• Reviewing purchase orders for standard requirements and for correct pricing including adders and specials
• Responding to customer when discrepancies exist.
• Determining correct product based on limited information, using a variety of resources.
• Determining requested ship dates that meet matrix or other system data.
• Reviewing customer open order reports and making changes in Cincom appropriately.
• Other duties as assigned from manager.

Quality Assurance Data Support Specialist

Responsibilities:

• Sale Orders.
• Prepare documentations (submittal drawings, IOM, Spare parts list, ect.) for orders with shipment
• Scan MTR Reports and input MTR Report number in our data system and maintaining MTR Report.
• Run copies of documentation for orders with shipment.
• Mail copies of data to customer when required.
• Scan and index QA documents in Filenet.
• Maintain various department logs.
• Distribute mail and answer phones.
• Interface directly with customers regarding simple concerning QA procedures and documents.
• Support QA Engineering/QA Specialist in handling source inspection duties when necessary.
• Creating Submittals and Transmittals.
• Provided the ISO 9001 with the sale order.
• Provided NAFTA per request with the documents.
• Certificate of Conformance (CofC).
• Certificate of Origin (CofO).
• Input the MTR’s/Heat Number from Filenet.
• Logging the ASME/Cert’s to the database.
• Other duties as assigned.