SUMMARY:

• Highly accomplished, knowledgeable administrative professional with multiple years of solid governmental experience and a proven track record in management processes and delivers excellent Client Service.
• Skilled in Financial Management and Administrative concepts, expertly facilitates smooth running of administrations and operations, produces financial records, assists in staff recruitment and schedules staff, and expertly oversees logistics of conferences and events.
• Of fer strategic advice and direction in the organization, and is accountable for planning, collaborating, and problem solving .
• Excellent communication and interpersonal skills to build relationships with customers and colleagues alike and simultaneously delivers agreed outcomes.

TECHNICAL SKILLS:

• MS Office Word
• Excel
• PowerPoint and Outlook
• Adobe Acrobat Reader 7.0 Professional
• Data Entry System and E2 Solutions software travel

PROFESSIONAL EXPERIENCE:

Confidential, Washington, D.C

Travel Program Specialist

Responsibilities:

• Administer and oversee the travel program for the Bureau of Information Resource Management (IRM) and Bureau of Administration (A) to include domestic and international travel management such as authorization of travel orders, travel advances, travel vouchers, and assistance in obtaining diplomatic passports and visas.
• Ensure that internal controls, information and documentation systems, policies, and procedures of the travel program are complying with Department of State’s Foreign Affairs Manual (FAM), Federal Travel Regulations (FTR) and General Service Administrative (GSA).
• Oversee and implements the Government - issued travel card program for A and IRM.
• Monitor and review card usage on a monthly basis, ensuring cardholders’ compliance with regulations.
• Advise employees of the consequences associated with missing payments and/or misusing the card.
• Prepare statue reports for A/EX and bureau managers.
• Assess capabilities and limitations of the automated and booking travel system and procedures; track data and develops reports; and recommends area to improve and expand the database to accommodate all Bureau travel requirements.
• Abreast of the latest changes in travel regulations and procedures and informs the Travel Coordinate of significant chances which might impact the program; proposes solutions to deal with any problem which may arise as a result of such changes,
• Provide frequent travel-related communications and advisory assistance to IRM managers and employee.
• Analyze, evaluate, advise on and provides recommendation to the FMD Division Chief for process improvements of the travel management program.

Confidential, Washington, D.C

Administrative Operations Analyst

• Successfully oversaw all administrative and logistical aspects of meetings, workshops and conferences.
• Established, maintained and scheduled management diaries.
• Expertly reviewed outgoing correspondence and documentation and ensures compliance with established policies.
• Acquired, assembled, analyzed and propagated data that builds and expands the field of financial empowerment.
• Administered workflow by studying methods, implementing cost reductions, and developing reporting procedures while analyzed systems and processes, operating practices, recordkeeping systems, forms control, office layout and budgetary and personnel requirements effective in implementing change.
• Resolved administrative problems by coordinating preparation of reports, analyzed data, and identified solutions .
• A ssisted with the procurement of staff, ranked order applicants by analysis of appropriate experience, trained and quality or selective factors, and ensured all administrative provisions for new personnel handled in an efficient and timely manner.
• Ensured operation of equipment and completes preventive maintenance requirements, maintains inventory and places and expedites orders for supplies.
• Completed operational requirements, schedules and assigns administrative projects and accelerates work results.
• Advanced the organization’s mission and effectively collaborates with targeted government agencies and private-sector community based businesses.

Confidential, Washington, D.C

Administrative Operations Analyst

• Prepared and presented comprehensive technical, administrative, and financial analytical and statistical reports that presented and interpreted data, identified alternatives, and presented and justified conclusions, forecasts, and recommendations based on data summaries and other findings.
• Participated in budget development, compiled data regarding personnel salaries and expenses, and administration for assigned area of responsibility; analyz ed proposed capital, operating, and maintenance expenditures and prepared both paper and electronic reports in support of BLRD/CSRD research portfolio data archival systems and processes.
• Efficiently prepared financial forecasts and tracked and monitored budget expenditures.
• Planned, coordinate, and evaluated activities associated with assigned contracts; participate in research and evaluation of proposed contractual obligations and agreements; assisted in contract negotiations and administration and ; monitor compliance with applicable contractual agreements.

Confidential, Washington, D.C

Program Assistant

• Compiled data from a variety of sources namely: work orders, budget reports, specialized reports, and personnel records, required for the formulation of budget estimates and ensured the accuracy and adequacy of budget justification data.
• Analyzed, validated and reconciled financial transactions and accounting data, monitored the account and prepared accurate management reports.
• Maintained the current nursing table of organization’s functional statements, staffing data etc.
• Assembled and organized facts, data and information on programs as backgrounds for meetings.
• Managed the Assistant Director’s calendar and diary in order of priority and efficiently screened mail and correspondence.
• Handled office administration, scheduled appointments, managed and updated file systems, secured conference room and equipment, received visitor’s and directed incoming calls.
• Maintained a wide variety of manual and electronic documents files and records (e.g. board policies, budget data, employee records, financial records, district and state reports, etc.) and provided up-to-date information in accordance with established administrative guidelines and legal requirements.
• Oversaw logistical aspects of events and conferences and prepared letters, memo’s, handbooks, and expertly designed posters and flyers. Successfully estimated workload projections through established formulas and guidelines.

Confidential, Washington, D.C

Accounts Receivable Coordinator

• Developed daily and monthly reports; maintained accurate files, effectively tracking merges; updated essential information and; generated monthly billing for government contracts; insurance companies and; other third parties.
• Expertly aided in the annual audit at the direction of the Vice President of France.