SUMMARY:

• Over 15 years of experience in people management, problem - solving, financial management, strategic planning, communication/presentation skills, customer service, and conference management.

TECHNICAL SKILLS:

Platforms: Microsoft Windows

Applications: Microsoft Office Suite, BRIO, SAP, SIMIS, DDA, AP Retrieval, COMET, COSTPOINT, Sharepoint, DELTEK, FUSION

PROFESSIONAL EXPERIENCE:

Administrative Assistant/Project Coordinator

Confidential, Alexandria, VA

Responsibilities:

• Managed and coordinated logistics for executive travel and NDIA, AUSA, NTDA conference attendance.
• Maintained and managed executive calendars, updated roster and organizational charts, distributed mail, ordered supplies, and transcribed weekly division meetings, greeted and received visitors, screened calls, and other duties as assigned.
• Interface with Purchasing, Subcontracts, Human Resources, Recruiting, Quality, Security and Contracts to complete duties as required.
• Created and distributed high quality branded materials (invitations, agendas, etc.), and provided on-site support for meetings with 50+ senior executive level leaders.
• Effectively managed the wireless accounts for 100+ staff. Implemented new processes that saved the operations over $200/per month in administrative expenses and identified wireless costs that could be reduced or terminated.
• Submitted purchase requisitions for sub labor, travel and ODC in COSTPOINT, and reconciled purchase card expenses.
• Submit help desk tickets for hardware, software issues and facility requests. Other responsibilities included, new hire orientation, schedule interviews, coordinate visit requests, track and mail service anniversary awards, other duties as assigned
• Maintained corporate e-fax account and the NDTA Chairman’s Circle Plus membership.
• Requested travel approval through AVS contracting officer. Reviewed, tracked and submitted completed invoice approval letters to contracting officer. Submitted all AVS system, DAASC and DISA forms including, CAC card request, HQ DLA Badge and request IT level access 1728, low side and 2875 high side account for AVS team members.
• Created and maintained the AV access tracking to ensure all new and current employees have the necessary access. Update GFE tracking template, completed government property forms 1149 and tag GFE equipment and updated the AV deliverable tracking report.
• Completed monthly customer deliverable report which included detailed trouble ticket report for Asset Visibility Sustainment program.

Project Control Analyst II

Confidential, McLean, VA

Responsibilities:

• Supported, tracked, reported and analyzed T&M (Time and Material), CPFF (Cost Plus Fixed Price, and FPLOE (Fixed Price Level of Effort) contracts.
• Set up and attended contract kick off meetings and other meetings as necessary.
• Developed, analyzed and maintained Estimate at Completions (EAC's) and Estimate to Complete (ETC). Prepared estimate to complete binder on several contracts for SOX compliance and internal and external auditor review. Priced travel costs, estimated burden labor rates to see profitability on person depending on contract type.
• Worked with program managers and contracts to set up charge number according to Work Breakdown Structure (WBS) per request.
• Reviewed, approved and sent subcontractor invoices to corporate for payment processing.
• Performed costs and variance analysis on project commitments. Tracked funding and notify proper approving officials when contract expenditures reached 75%. Requested SPAs as needed.
• Prepared monthly financial reports and assisted with monthly customer reports. Completed EZ order to add additional funding on purchase orders to pay subcontractor invoices. Analyzed and reviewed project cost to validate cost incurred on A/R invoices.

Project Administrator II

Confidential, McLean, VA

Responsibilities:

• Supported 14 complex government programs and worked directly with SAIC Internal Groups and federal government contract representatives.
• Tracked, analyzed and reported various Projects contract funding, resolved the travel unbilled reducing from 500k to 100k. Evaluated costs incurred and processed corrections in costs that were charged incorrectly.
• Trained peers on the expense report process and tracking, and reconciling costs, completed financial reports and graphics that accompany labor invoices.
• Analyzed and reviewed project cost to validate cost incurred on invoices, PAN's in SAP, processed costs transfers to correct account code. Revised program office standard operating procedures as needed.
• Opened and closed charge numbers according to Work Breakdown Structure. Tracked and Reported project financial status on GSA FEDSIM contracts and distributed project labor reports to program managers.

Administrative Assistant

Confidential, Alexandria, VA

Responsibilities:

• Assisted in the support of the Verizon contract analyzing unbilled travel costs, provided A/R with back up.
• Audited international and domestic expense reports to comply with corporate and contract regulations.
• Assisted Sr. Project Control with job cost filing and tracking. Maintained and organized expense report and employee personnel files and performed general office duties.

Administrative Assistant

Confidential, Alexandria, VA

Responsibilities:

• Developed marketing techniques targeting Hispanic community which increased overall business.
• Translated brochures from English to Spanish and translated for Hispanic clients that could not speak English.
• Ordered marketing supplies as needed. Reviewed and updated policies with changes as needed.
• Offered products and services to current clients. Processed payment in clients’ accounts. Scheduled appointments and performed general office duties.