Administrative Specialist Resume ,Â Syracuse, NY - Hire IT People

SUMMARY:

20 Years Office Technologies and Administrative Desktop Systems
14 Years Office Management Administration
14 Years Bookkeeping, Payroll, Budgeting

TECHNICAL SKILLS:

Operating Systems: Microsoft Windows, Basic Mac operations

Software: Microsoft Outlook, Word, Excel, Access, Adobe, PeopleSoft, ScheduleSource,PaymentNet, Intuit QuickBooks, American Institute of Architect Billing Software

PROFESSIONAL EXPERIENCE:

Administrative Specialist

Confidential, Syracuse, NY

Responsibilities:

Manages the calendar for the Associate CIO of Information Technology Services: schedule staff, vendor meetings and events, room reservations, catering and travel arrangements as needed
Review multiple Director’s operating budgets on a periodic basis providing monthly budget reconciliation reports within the department
Plans and develops PeopleSoft budgeting and student employee expense reports of over $1M in operating expenses year over year
Reconcile and place Procurement card purchases for several executive staff entering expenses into MS Access database on a monthly basis
Director and Executive staff conference travel arrangements: preparing detailed itineraries and processing expense reimbursements (foreign and domestic)
Enter and process payroll into PeopleSoft for Non - Exempt staff and student employees
Enter and process payroll vacation, sick, and personal time in PeopleSoft for Exempt salaried employees on a bi-monthly basis
Assist in posting support Student Staff positions and setting up interviews: utilize ScheduleSource to set and track student schedules and timecards
Purchases and budgets all office and kitchen area building supplies conforming to University purchasing policies
Operates a wide range of office technology devices; fax machine, scanner, computers printers, copiers and multi-line telephones

Business Office Manager

Confidential, Syracuse, NY

Responsibilities:

Prepare State, Commercial, and Private proposals ranging from $5,000 to over $1,000,000
Draft Project File documents; sub-contractor agreements, letters, bid forms, contractor tax exempt forms (ST-120.1) and project close-out paperwork detailed in specifications
Draft and submit; Manufacturer's Warranty documents and drawings along with Commercial Roofing company warranties
Complete company invoices using QuickBooks and PEM Software (AIA) billing system with detailed project breakdown and percentage of completion
Monthly accounts payables and receivables balancing ranging from $50,000 to $400,000 using company executive accounts in Excel and QuickBooks
Process employee payroll using QuickBooks; along with submitting NYS Department of Labor payroll reports on prevailing wage projects
Submit Weekly, Quarterly and Yearly Federal and State tax forms and payments: NYS-1, 940, 941, NYS-45, CT-400-MN, 1099s and W-2s.
Compile financial reports for insurance auditor and accountant; including P&L, Excel Balance sheets, employee classifications, wage reports and job cost reports
Improved filing system procedures in order to keep track of job files, manufacturer data, and vendor invoices and statements saving the company over $10000 in tax preparation
Operates a wide range of office technology devices; fax machine, scanner, computers printers, copiers and multi-line telephones

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Administrative Specialist Resume

Syracuse, NY

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