Project Administrative Assistant Resume Leesburg, VA - Hire IT People

SUMMARY:

Corporate Executive Assistant and Budget Coordinator with extensive experience in all administrative and secretarial work including travel arrangements, finance, accounts payable, payroll, meeting and conference arrangements, office equipment, and computer. Demonstrated success in utilizing strong interpersonal skills to support the business. Major strengths in teamwork, detail, adaptability, multi - tasking, verbal and written communication skills. Well organized, dependable, results oriented professional who takes pride in work. Skilled in Microsoft Office Suite, Outlook, accounting systems including SAP, PeopleSoft and Oracle, numerous PR systems as well as Pegas, SRM, Ariba for Supply Chain Management.

PROFESSIONAL EXPERIENCE:

Confidential, Leesburg, VA

Project Administrative Assistant

Responsibilities:

Prepared and maintained employee emergency contact spreadsheet, organization charts, personnel moves, etc.
Entered expense report in Concur for Project Manager.
Managed calendars for scheduling meetings and multiple conference rooms.
Catering for site meetings.

Confidential, Falls Church, VA

Executive Assistant / Budget Coordinator

Responsibilities:

Developed capital budget for EVP from creating budgets for 5 Directors. This allowed for a single point of contact for all ordering, tracking, reconciling and reporting for each director and overall budget for EVP.
Prepared and posted monthly financial reports in SharePoint allowing immediate access and review for executives.
Processed over 100 capital purchase orders for five states error free and within budgeted amount. No overage. Corporate guidelines, policies and timelines were met.
Assigned special project to review SW/HR maintenance contracts resulting in $70k reduction in 2015.
Created procedure for submitting quotes to Coordinator. This significantly reduced missing information and allowed a speedy process for ordering.
Trained an employee in financial systems for Lab build out project. Helped them with project management to ensure tracking and budget was maintained. Over $4 million ordered accurately and timely.

Executive Assistant for Director(s) Maintenance

Confidential

Responsibilities:

Performed full range of secretarial and administrative work for numerous Directors, Managers and their teams including team in India. Processed payroll, invoicing, managed personnel changes and records, ordered equipment and office supplies. Created and managed Directors expense, capital and maintenance budgets. Managed Directors e-mails, scheduled meetings, conferences, town hall meetings and Telepresence meetings.
Made travel arrangement for management team members and processed expense reports. Includes airfare, hotels, rental cars, etc. Analyzing cost options and looking for cost savings.
Created and managed $7-million-dollar budget for five Director's purchasing capital, expense and maintenance equipment and services.
Planned and arranged yearly Manager off-site meeting, including travel planning, blocking hotel rooms, catering, social events and processed travel invoices flawlessly considering all cost options.
Prepared billing for Network Equipment Billing System (NEBS) team vendor audit reviews creating additional revenue for company.
Backfilled for an employee out on disability that required learning a new job and financial system that created Authorization for Expenditures (AFE) Nationwide. Requested support due to flexibility and ability to learn new systems and processes quickly.
Learned then maintained a project database after force reduction in 2009. Database was used by vendors to create projects and show progression.
Maintained personnel files for approximately 100 management employees also generating pay increases, employee moves, and job transfers processed through HR system.
Prepared weekly status reports of progress on projects for Directors reporting up to VP to ensure timely assessment of projects and resources.
Engaged contractors within VZ systems also approving weekly timesheets, tracking monthly costs and verify monthly billing ensuring policies and guidelines were met. This function freed up Managers.

Manager’s Clerk

Confidential

Responsibilities:

Worked on special project with new Manager organizing team that started FiOS.
Input Payroll for over 100 associates and management team error free. Maintained personnel files, typed and tracked grievances, tracked absences and progressions, FMLA reporting and vacations for team.

Confidential

Manager’s Clerk

Responsibilities:

Opened and set up new office with Manager overseeing new organization, Bell Atlantic Automated Records System (BAARS), in Virginia.

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Project Administrative Assistant Resume

Leesburg, VA

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