Senior Administrative Assistant Resume Creve Coeur, MO - Hire IT People

SUMMARY

Experienced Administrative Professional with a strong aptitude for working effectively in highly technical business environments
Offers a broad base of experience in Administration, HR and Project Support Services; Possesses strong analytical skills
Excellent organization skills to effectively manage work flow for multi - functional project management teams
Excel Specialist with solid experience designing databases and creating queries using Access and SQL
Holds Bachelor’s Degree and has a strong passion for learning new technologies; ability to learn new applications quickly

TECHNICAL SKILLS:

Software applications: Expert skills in Microsoft Office 2010 /2013/365 (Word, Excel, PowerPoint, Access and Outlook)

Other software applications: Intermediate skills in Oracle SQL, MySQL, PHP, SharePoint, and PeopleSoft

PROFESSIONAL EXPERIENCE

Confidential, Creve Coeur, MO

Senior Administrative Assistant

Responsibilities:

Provided heavy calendaring and high level administrative support to the Digital Foundations Lead and four directors.
Scheduled executive level meetings and activities with an understanding of IT and business priorities.
Handled complex domestic and international travel and assisted employees in obtaining appropriate visas.

Confidential, Hazelwood, MO

Administrative Coordinator to Regional Sales Directors

Responsibilities:

Used Excel VLookUp and formulas to pull inventory reports from the database, coordinated drop shipments across geographical areas, assisted vendor with managing integrity of records in database, and setup users and granted access levels.

Confidential, St. Louis, MO

Executive Assistant to PMO Lead / Epic Implementation Project team (Contractor)

Responsibilities:

Functioned as scribe for staff meetings, distributed meeting notes, monitored PMO e-mailbox and responded to requests
Used Excel tables and Pivot Tables to track candidate selections, training classes completed, and Epic certifications earned

Confidential, Maryland Heights, MO

Executive Assistant/Project Coordinator (Contractor)

Responsibilities:

Purchased and tracked large quantities of EAP material for 62-licensed clinical psychologists located in multiple regions.
Used Excel to retrieve data from large databases, created ad hoc data reports, and updated key performance indicator reports.

Confidential, St. Louis, MO

Executive Administrative Assistant to VP and four directors,

Responsibilities:

Scheduled meetings, maintained calendars, arranged travel, processed travel expense reports for reimbursement.
Managed and reported status of small telephony, video and high speed internet projects for the senior vice president
Composed and edited correspondence and memoranda; prepared and distributed meeting agendas, and meeting minutes
Typed, copied and produced professional PowerPoint presentations and other reports for staff and executive meetings
Worked closely with vice president and finance to produce annual budget reports and forecasts using Excel
Used Excel extensively to track invoices, purchase orders, and monthly accrual reports for multiple general ledger accounts
Analyzed, filed and guarded the monthly executive summaries reports, statement of work (SOW) and vendor contracts
Organized all employee catering, recognition and company sponsored community outreach events
Handled highly sensitive and confidential information professionally

Confidential, St. Louis, MO

Executive Assistant to VP of Patient Accounts (Contractor)

Responsibilities:

Managed calendars, set appointments, and reserved conference rooms for various meetings and training events
Used Word at the advanced level to edit and proofread large volumes of training materials for all healthcare positions
Tracked the work flow of the Insurance Follow-up teams using Microsoft Excel worksheets
Pulled delinquent patient accounts from SAP Crystal Reports and compiled various financial reports in Excel for distribution

Confidential, St. Louis, MO

Employment Specialist

Responsibilities:

Developed, researched and executed strategic recruiting plans for confidential in Portsmouth, Virginia
Reviewed all incoming resumes, conducted extensive phone screens, and evaluated applicants
Used internet postings, newspaper, journal ads, cold calling, and professional organizations to source for viable candidates (RNs, LPNs, and support staff) in specialties, such as NICU, PICU, ICU, pediatrics, Med-Surgical, etc