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Information Analyst Resume Profile

PROFESSIONAL SUMMARY

  • 15 years professional experience as an IM Lead/Document Control Specialist with a focus in the Oil and Gas and EPC space
  • Skilled in Engineering Documentation, Process and Procedures, Project Deployments, organizing meetings, special projects, Org Charts and HR Liaison for new hires and policy procedures
  • Extensive experience and knowledge of Document Control processes and administration working in global enterprise organizations
  • Good understanding of Document Control applications, systems, tools and processes
  • Currently manages a team of up to 5 direct reports
  • Ability to handle confidential, restricted, sensitive information in an appropriate manner and with the utmost discretion

Strong communication skills

  • Major Capital Projects Worked:
  • EPCA4, ZPUP, Diana, Shell Nakika, Kerr McGee, Negage, OCC , and Megi Zafiro

TECHNICAL SKILLS

Microsoft Word, Excel, CT Lode Access Data Base, Windows 95 2007, Outlook, Iman Query, Siebel, Paperwise, Visio, SAP, eRoom, Coreworx, Documentum, Citadon, SharePoint, and Encompass

PROFESSIONAL EXPERIENCE

Confidential

Information Management / DFO Coordinator

  • Perform analysis of the given data and draw accurate inferences, in accord with the objectives of the analysis
  • Gather data required to conduct analysis from several sources, compile it together in prescribed format and enter the data in the data analysis software
  • Determine the methodologies and procedures for carrying out effective data analysis. Provide training to the staff members on the new systems implemented
  • Provide user guidance in office purpose containing SharePoint
  • SharePoint Trainer, FileNet Trainer and Administrator
  • Execute system management responsibilities on a Multi-file server, 300-user system
  • Manage 9 Contractor's Offices and 14 Jr. Document Controllers
  • Administer, populate and maintain the Electronic Document Management System. Act as Focal Point for Project Technical Document Control
  • Review and Sign off on all FVD Books
  • Preparing Daily Progress Reports based on input from Document Control Staff.
  • Coordinate with the Document Controllers from other teams, EPC or other contractors.
  • Work closely with discipline groups to ensure they achieve maximum efficiency in document handling.
  • Establishing, monitoring and updating of the Project Distribution Matrix.
  • Maintain an auditable record of Technical Documentation Project specific correspondence from Contractors.

Confidential

Information Analyst

  • Establishing, monitoring and updating of the Project Distribution Matrix.
  • Determine the methodologies and procedures for carrying out effective data analysis. Provide Coreworx training to the staff members on the new systems implemented
  • Provide user guidance in office purpose containing CoreWorx, SharePoint and eRoom
  • Perform analysis of the given data and draw accurate inferences, in accord with the objectives of the analysis
  • Gather data required to conduct analysis from several sources, compile it together in prescribed format and enter the data in the data analysis software
  • Update All Project Document Control Procedures.
  • Execute system management responsibilities on a Multi-file server
  • Administer, populate and maintain the Electronic Document Management System. Act as Focal Point for Project Technical Document Control
  • Preparing Daily Progress Reports based on input from Document Control Staff.
  • Work closely with discipline groups to ensure they achieve maximum efficiency in document handling.
  • Maintain an auditable record of Technical Documentation Project specific correspondence from Contractors.

Confidential

Information Management Coordinator

  • Ensured Information Management work processes and procedure are in compliance with all regulatory requirements, including retention schedule, information protection guidelines as well as ensuring that the project follows their respective terms and conditions. Coordinate Information from Contractors
  • Coordinated monthly Audit to assure that the project team is incompliance.
  • Start up of New Projects with implementing and setup of Document Control Systems.
  • Managed the implementation and configuration of Information Management tools on the project
  • Set priorities, managed and monitored the performance of project Document Control staff
  • Assisted Document Controllers in completing their job functions during work volume peaks
  • Developed processes and procedures for the Execution phase of the project using existing and other BP standard.
  • Provided technical assistance to other project dept. vendor, sub-contractor and other sources.
  • Managed the implementation and configuration of Information Management tools on the project
  • Coordinated initial and ongoing training for project team members on all Information Management tools used by the project
  • Provided subject matter expertise and first tier support to the project team on Information Management tool functionality, processes and procedures
  • Developed and monitored the Information Management budget for all phases of the project
  • Planned and monitored the phased handover of operation-critical data and documents

Confidential

IM /Document Control Implementation Lead

  • Provided subject matter expertise and first tier support to the project team on Information Management tool functionality, processes and procedures
  • Implemented Process and Procedure with Russian and Vietnam counter parts in dual language
  • Developed and monitored the Information Management budget for all phases of the project
  • Planned and monitored the phased handover of operation-critical data and documents to the SBU
  • Assisted Document Controllers in completing their job functions during work volume peaks
  • Provided mentoring, training and development opportunities for assigned staff Russian and Vietnam.
  • Ensured Information Management work processes and procedure are in compliance with all regulatory requirements, including retention schedule, information protection guidelines as well as ensuring that the project follows their respective terms and conditions. coordinate information from contractors.
  • Provided Subject Matter Expertise to the MCP in regards to document numbering and proper transfer of information between entities.
  • Provided training on COMPANY and Project specific Document Control policies, procedures and software to the MCP team and Russian Counter Parts.
  • Managed the Electronic Data Base System and support organization necessary to effectively execute a Major Capital Project MCP . This includes identification, implementation and end user support of information management systems on the project, planning for and monitoring a phased handover of data and documents to the strategic business unit SBU , and all training and audits necessary to ensure that project team members and contractor staff understand and comply with company requirements regarding MCP information management.
  • Helped select and install the Document Management software SharePoint and eRoom , manage the implementation and configuration of Information Management tools on the project. Supporting 75 users.
  • Provided mentoring, training and development opportunities for assigned staffCitadon Coordinator EDMS System

Confidential

Document Control Lead

  • Maintained the Document and Correspondence Registers receive and file copy and internal and external distribute both paper and electronic versions of all drawings, documents, and correspondence.
  • Collated all technical details from various departments and logging in to spreadsheet.
  • Managing the processing of all documents to ensure details are added to the database and transmittals created for the distribution of document to various department and engineers.
  • Provide technical assistance to other project dept. vendor, sub-contractor and other sources.
  • Liaison with Main and Sub-contractor to ensure communication flow of a high standard.
  • Produced material reconciliation reports.
  • Managed the budget for the project and Document Control Dept.
  • Oversaw and checked quantities and items descriptions against delivery note.
  • Oversaw and co-ordinated the receipt and review of Sub-Contractor as built drawing and project closeout documentation.
  • Managed various reports according to each discipline/category by internal and external Engineers and Sub-Contractors.
  • Supplied the site team with details information.
  • Encompass Administrator EDMS System

Confidential

Sr. Document Control

  • Took action promptly for various queries when raised by Clients.
  • Managed the document control department under my own supervision.
  • Chased engineers to return the vendor documents and in-house drawings on time.
  • Coordinated with the head of delivery and development, to ensure that required documents were obtained and distributed correctly.
  • Archived project documentation and ensuring that client can easily retrieve them.
  • Provided various reports for project management, client, site personnel and subcontractors.
  • Designed, implementation and setup of Document Control systems
  • Issued documents through Share Point.
  • Reviewed and maintained document control register and reporting to project manager.
  • Received and filed copy and internal and external distribute both paper and electronic versions of all drawings, documents, and correspondence.
  • Chased engineers to return the vendor documents and in-house drawings on time.
  • Vendor Control system and communication
  • Transmitted Incoming and Outgoing Drawings, REQ'S, RFQ'S and Vendor Data.
  • Handled Tracking and Distributions
  • Ensured accurate receipt, distribution and retention of all information requested by all groups on the project Coordinate Information from Contractors
  • Construction, Design Implementation of document/procedural/Computer system
  • Share Point Coordinator EDMS System

Confidential

Quality Control Tech. / Set- Out Document Control Specialist

  • Pulled and reviewed all Vendor Data Documentation, Verified Parts Serial Number
  • Built, Read, Understood DBI'S, Build of Materials and Drawing Schematic
  • Built Final Data Books for Customers and Also Build Blue Book for Assembly and Test
  • Internal Audits.

Confidential

Human Resources/Benefit's

  • Coordinated Insurance Benefits with new employees. Also I ran new hire reports at the end of the month of how many hire's we did that month.
  • Interviewed and screened candidates
  • Provided job leads electronically, via uploading employment opportunity information to internet job boards.
  • Represented the company at conventions
  • Pulled Terminated Employee Folders

Confidential

A/R A/P Clerk

  • Printed Checks and made sure payments were made
  • Helped Acct Payable Department Payroll Department

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