SUMMARY:

• I retain 18 years’ experience as Senior Document Controller in the Oil and Gas Industry with dedicated proficiency to direct and delegate responsibilities.
• I have experience in many phases of a project such as FEED, Phase 4 Execution and Closeout. I have worked on many projects from small to Major Capital Projects as well as different types of projects.
• I am a team player, focused, driven, very organized as well as paying attention to detail.
• My previous Managers have recognized me as an exceptionally reliable and detail oriented individual with proven abilities.
• Prior to the Oil and Gas Industry I was a Partner and office Manager of an Overhead Door Company.

SKILL:

• Supervised and lead a team of document controllers to manage the electronic database system for various projects.
• Interfaced with internal and external team members including Project Management, engineers, vendors, subcontracts, suppliers, contractors and stakeholders.
• Successfully started and worked through the closing out of Major Capital Projects.
• Developed and implemented Document Control Procedures.
• Developed and implemented an electronic document management system.
• Handled interviewing, hiring and performance evaluations.
• Worked with sales support and telemarketing
• Accounts payable, receivable and bookkeeping

PROGRAMS

• Electronic Document Management Systems experience; Documentum; SharePoint; eRoom; Coreworx;Synergis Adept; JIRA; Columbia Softs Document Locator; File Transfer Protocol
• AdobeProfessional and Microsoft Office Products.

WORK EXPERIENCE:

Confidential, Houston, Texas

Senior Document Control Specialist

Responsibilities:

• Developed and implemented a new Document Management System, Document Locator.
• Set up the repository, property data and users.
• Maintain user access for all internal and external users.
• Manage the project distribution matrices.
• Provide training to personnel on document control procedures and document management system use.
• Clean up of all other repositories and compile all the information into one location.
• Developed a Document Control procedure for documentation processes and work - flow implementation.
• Ensure Contractors follow Procedures in the Scope of Work.
• Ensure processes are in place across the organization to sustain integrity in the system and monitor the company adherence to the procedures.
• Organized and managed all corporate and project technical documentation throughout the company and all entities as well as kept track of all ongoing documentation.
• Assist the legal department with pertinent legal documents and filing.
• Assisted engineering group with all regulatory correspondence processing.
• Provide support for regulatory reviews and permitting packaging and submitting.
• Maintain project files to ensure they are processed and issued in a timely manner.
• Monitor, tracking and expediting of project documents for review.
• Monitor the process of the workflow on a daily basis and reporting outstanding documents to project management.
• Process incoming and outgoing transmittals.
• Accountable for the tracking contractor and vendor deliverables throughout the project lifecycle.

Senior Document Controller

Responsibilities:

• Manage all documentation for approximately 22,000 field locations.
• Process of new and revised documentation for all those plants and pipelines locations.
• Handle ongoing field request to load documents into Documentum.
• Quality check of all documentation prior to process.
• Interface with project teams as well as those at the sites.
• Create, review, validate and bulk-load spreadsheets

Senior Document Control Lead

Responsibilities:

• I assisted in the process of creating and organizing a new electronic management system, Adept.
• Quality check of all documentation prior to processing.
• Train personnel on document control processes and the electronic document management system as well as supervise a team of four document controllers.
• I have assisted in implementing processes and writing the internal Document Control Procedures.
• Managed the structure of the metadata and content in the system and loading all documentation from the hard drive for 14 rigs.

Senior Document Controller

Responsibilities:

• Process incoming and outgoing transmittals in many electronic management systems such as Filenet, Documentum and Coreworx.
• Upload, route and distribute deliverables to the project in accordance with the distribution matrix.
• Manage the coordination of deliverables from contractors per contract stipulations.
• Supervised the process of subsea vendor documentation for QA/QC and turn over to the Operating Business Units i.e.- Gulf of Mexico and offshore, such as all subsea project data books and final handover.
• Coordinate reproduction of all subsea facility manuals and shipping arrangements to the business units.
• Prepare weekly and monthly reports.
• Expedite contractors on overdue documents.
• Prepare final documentation for project closeout such as filing, cleaning up shared drives and archived project documentation.
• Assist in the process of migration to Documentum as well as the development of the retention time for technical and commercial documentation.
• Create, review, validate and bulk-load spreadsheets

Information Management System Analyst

Responsibilities:

• Implemented the latest process, procedures, and standards on all projects.
• Prepare project set up for all new projects.
• Manage and maintain the integrity of the structure, content, metadata, and registered tables of their assigned docbase.
• Quality control check of all documents prior to issuing into Documentum.
• Route and distribute the vendor and Engineering deliverables to the project in accordance with the distribution matrix.
• Generate transmittals, upload and extract drawings and documents from the SharePoint or FTP site.
• Interface and assist with the project team as well as the engineers, clients, vendors and construction site for multiple projects.
• Run weekly reports for project and department management.
• Expedite engineers in the review of vendor documents.
• Organize, coordinate and delegation workflow of incoming technical information being issued.
• Manage the records retention for the projects.
• Maintain document control system for ISO 9001.
• Screened applicants’ resumes, conducted interviews and handled performance evaluations.
• Assisted in writing project procedures and have been involved in coordinating any new implementation of changes in our department.
• Identify and coordinate manpower needs with Leads of other projects to source out on an as needed basis.
• Maintain a harmonious and customer-oriented workshare center with high work ethic expectations.
• Lead the workshare center and projects while supervising several employees.

Associate Document Control Specialist

Responsibilities:

• Manage the electronic approval process of Engineering documents & ERW’s for the Chad/Cameroon Development project.
• Interface with Engineers to solve problems with documents.
• Enter data into IPMS for purchasing; synchronize Engineering drawings from Documentum to IPMS.
• Distribute Engineering documents and drawings to the field.
• Create, review, validate & bulk load spreadsheets into Documentum; prepare engineering and vendor documents for a trinity dump to turn over to the client; assemble critical integrity job books for the client.