We provide IT Staff Augmentation Services!

Senior Administrative Assistant Resume

UsA

Experience

Confidential,10/11 2/12
Support Assistant, Human Resources

  • Maintenance of heavy calendar management and scheduling of appointments for three Vice-Presidents. Including catering orders and logistics between various office locations.
  • Support Assistant for a department of twenty
  • Filed, archived and routine maintenance of confidential memoranda, letters and vendor and client files
  • Ordered all supply needs for department
  • Sorted and distributed mail for department
  • Handled/directed and screened telephone inquiries and meeting requests for attorneys, determining which take priority
  • Distributed and tracked numerous vendor invoices
  • Tracked invoice process using an Excel Spreadsheet

Confidential,LLC 9/08 10/11
Senior Administrative Assistant, Office of the General Counsel

  • Maintenance of heavy calendar management and scheduling of appointments for three attorneys and three paralegals
  • Back-up support for Managing Director Attorney
  • Expense submission and tracking for three attorneys and three paralegals
  • Filed, archived and routine maintenance of Fund files, Annual Reports, Semi-Annual Reports, Summary Reports and Fund Literature
  • Responded to requests made by Executive\'s direct reports
  • Assisted in editing and creation of presentations and other meeting materials
  • Coordinated travel (air/hotel/transportation) and conference arrangements
  • Handled/directed and screened telephone inquiries and meeting requests for attorneys, determining which take priority
  • Distributed and tracked numerous vendor invoices
  • Tracked invoice process using an Excel Spreadsheet

Confidential, Senior Administrative Assistant 6/07-2/08
WRC Media, Executive Assistant (Long-Term Temporary Assignments)

  • Provided full administrative support to the Store Merchandising Group
  • Distributed inter-office mailings within groups and responsible for running queries on projections for new distributions
  • Safeguarded and archived highly complex Excel spreadsheets to accompany ads for weekly circulars
  • Provide full administrative support to the Chief Financial Officer of this publishing house. WRC Media was acquired by Reader\'s Digest in March, 2007.
  • Safeguard and archive highly confidential time-sensitive documents
  • Compile and generate highly complex Excel spreadsheets in regards to accounting in light of audit

Confidential, 10/05-3/07
General Counsel\'s Office Executive Assistant

  • Provided full administrative support to the Deputy Counsel and Assistant General Counsel of the Transactional department
  • Provided full administrative support to the Deputy General Counsel of the Human Resources Department
  • Collected, compiled and analyzed moderately complex data and information; and followed up on, or requested information from, other executives or external representatives to communicate supervisors\' instructions or to satisfy ongoing report needs
  • Coordinated and maintained three calendars and planned internal meetings and events using calendar management tools
  • Formatted, edited and redlined letters, reports, and all other correspondence from draft stage to client-ready work; adhered to record retention policies and procedures, and followed an orgaed filing/document management process for electronic and paper documents
  • Maintained and organized documents on file servers in compliance with document retention policy

Confidential, 3/04 5/05
Legal Secretary

  • Reported to two partners and two associates, providing support and assistance within the Income Tax, Trusts and Estates departments
  • Additional administrative support to other attorneys provided as needed, screening phone calls in accordance with instructions of assigned attorney
  • Maintained and updated files, sending files to a headquarters office for archival
  • Prepared legal documents and correspondence from draft, tape or dictated text, and prepared and processed client bills
  • Provided reception coverage when needed

Confidential, 9/01 3/04
Legal Secretary

  • Supported three associates within the Matrimonial and Trusts and Estates departments
  • Provided administrative support to five partners, tax directors and managers, including but not limited to: answering and screening phone calls in accordance with instructions of assigned attorney
  • Maintained and updated files along with preparing and processing client bills

AFFILIATIONS: American Red Cross, International Association of Administrative Professionals (IAAP), Habitat for Humanity
SKILLS: Word, Excel, Outlook, Lotus Notes, PowerPoint, Typing 80-90wpm, FLH, Dictaphone, Spanish fluency

Hire Now