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Administrative Assistant Resume

Charlotte, NC

Career Summary

ExperiencedAdministrative Assistant, highly knowledgeable in resource management and has excellent coordination, planning, and operational support skills. Extremely capable in handling project management ideas, confidential and secure information, and anall-around comprehensive background in scheduling meetings, travel requests, and effectively managing all administrative functions.

Professional Experience

Confidential,LLP Charlotte, NC
Administrative Assistant 2009-2012

  • First point of contact, greeted, fielded and routed telephone calls and responded to customer and vendor inquiries.
  • Communicated with partners and managers through all deadline driven projects.
  • AssistedTax/Audit Department for material needed for in-house training.
  • Generated proposals, presentations, and reports accordingly.
  • Assisted with time and expense entry for Partners and other members of management
  • Organized the details of special events, travel arrangements, agendas and itineraries.
  • Managed a dynamic and constantly changing calendar, including scheduling of multi participant meetings and conference calls with clients, partners and internal staff from various zones.
  • Responsible for mailings of monthly reporting statements, invoices, and client agreements.
  • Managed all inventory and office budget.
  • Maintained office equipment, i.e., photocopier, fax and postage machine.
  • Accepted deliveries, collected, sorted, distributed and prepared mail and courier deliveries.
  • Handled all additional projects assigned as requested.

ConfidentialCharlotte, NC
Human Resources Department 2006-2009

  • Processed potential new hire candidate and scheduled background checks.
  • Organized management manuals.
  • Proofed and edited document production for the Sales Marketing Department.
  • Managed invoice procedures and ensured prompt and accurate reports to management for review and processing.
  • Supervised all front office and facility functions which included on-site event planning, coordinating conference calls and webinars.
  • Oversaw training sessions, managed all office services and vendor accounts.

ConfidentialCharlotte, NC
Accounting and Consulting Practice 2005-2006

  • Accountable for record retention analysis.
  • Controlled the acquisition and distribution of tax organizers and related tax filing forms that were processed and tracked electronically.
  • Maintained confidential client and management records.
  • Coordinated conference calls and on-site meetings.
  • Provided departmental document production support.

ConfidentialNew York, NY
Audit, Tax and Advisory Practice 2003-2005

  • Provided executive support to a team of Partners and Senior Managers.
  • Oversaw document production, managed confidential client data, travel arrangements, and scheduling.
  • Managed engagement billing and collection process.
  • Prepared annual engagement contracts, maintained marketing distribution database for departmental clients, and assisted in completion of tax organizers.
  • Provided word processing support for general and external client related communications.

ConfidentialNew York, NY
Telecommunications Department 1997-2003

  • Coordinated meetings and conference calls, arranged extensive international travel, processed and calculated international expenses, provided concierge level support for client visiting from out of town.
  • Complied competitor research and analysis, researched potential clients and provided general sales territory support.
  • Coordinated special events ranging in size from ten to hundreds of participants. Worked with hotel conference centers, arranged audio-visual equipment, and created or edited meeting presentations for internal and external presenters.

Microsoft Windows 2007
Outlook, Excel, Access, PowerPoint, MS Word, Adobe Acrobat

CornellOff-CampusUniversity– Business Management Certificate
CareerBlazerLearningCenter– PC Specialist Certificate
SCSBusinessSchool– Data Entry Operator Certificate

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